Experience

ILF Consulting Engineers in Saudi Arabia

• Saudi Arabia
• Engineering Services
• 1 - 100 Employee

• Document Controller

  • Aug 2023 - Present



Royal Oman Police

• Secretary

  • Jun 2012 - Aug 2023

• Administrative Clerk

  • Jun 2012 - Jun 2023

  Secretary cum Senior Document Controller. Directorate General of Projects & Maintenance, Royal Oman Police, Sultanate of Oman (June 2012 – To date)Preparation of Tender Invitation Letters and Addenda.Issuing and Receiving the Tenders.Preparation of Letter of Intent, Drawings and Materials Approval Letters, Engineer’s Instruction, Substantial and Final Completion Certificates, Letters to Consultant, Nomination Letters, New Contractors, Consultant and Suppliers Registration Letters, General Letter to Contractors and Consultants, Projects Time Extension Letters and Payment Certificates.Receiving Shop Drawings and Materials Approval Sheets and Issuing after approval.Drafting all responses to letters to Contractors and Consultants.Keeping all the records in the Computer for future reference.Electronic Filing the all documents (EDMS – ASSAI).Coordination with all Engineers, Design Staff, Mechanical and Electrical Staff and Quantity Surveyors.Problem Solving and Consulting.Good Public relationship with all Consultants, Contractors and Sub-Contractors.Receiving all correspondence letters and responding.Faxing and Email. Show less



AL Turki Enterprises L.L.C

• Oil and Gas
• 700 & Above Employee

• Construction Cost Assistant cum Document Controller

  • Apr 2008 - Mar 2012

  Quantity Surveying & Estimating Dept., Muscat, Sultanate of Oman (April 2008 – present) Main EPC contractor of Petroleum Development of Oman (PDO) Project: Off-plot Delivery Contract – C31/0604 (South Oman) Project Value: RO 64 Millions Project: Amal Steam Project – C31/0604 (South Oman) Project: Off-plot Delivery Contract – C31/1164 (South Oman) Preparation and submission of Monthly Valuation Reports including necessary back-ups and submit to Petroleum Development Oman for payment certification. Maintain Cost Report files in Excel and forward required information to company management. Able to use SAP system – Very familiar with PDO SAP system and Al Turki Tally system. Reply via e-mail to all project related inquiries and receive Purchase Orders (Job Orders) from PDO for future and ongoing jobs of rig locations, flow lines, MSVs, MFMs and other facilities. Maintain all files related to each and every Job Order. Monitor progress and prepare monthly Progress Report, coordinating with Planner and Project Engineers. Prepare Monthly Interim Reports to evaluate Project Cost. Maintain all incoming and outgoing documents and control. Receive and register original Job Orders and distribute as per work instruction. Maintain “Drawing Control List” and update continuously. Ensure distribution of latest revised drawings to the ‘Controlled Copy’ holders and withdrawal of obsolete drawings. Liaise with PDO with regard to all documentation activities. Handled the tasks of scanning and indexing documents and manuals into the electronic filing system Handled company-wide vendor drawing reproduction, distribution and transmittals Assist in office administration and secretarial activities. Show less



The Tradesmann SL (Pvt) Limited

• Wholesale Building Materials
• 1 - 100 Employee

• Sales Administrative Executive

  • Apr 2005 - Apr 2008

  BYOD SL (PVT) LTD - a subsidiary of THE TRADESMANN SL (PVT) LTD formed in 2005 due to business expansion - (2005 – 2008 April). (TRADESMANN is a Manufacturing, Trading and Distribution Company, who are the market leaders in Galvanized Roofing Sheets. Tradesmann is also engaged in manufacturing, colour roofing and cladding sheets, builder’s hardware and general hardware items, having a turnover of over Rs.3.0 billion per annum. Tradesmann is one of the largest Dealer Network Distribution Companies and a prominent supplier to the major construction contractors in Sri Lanka.) Promoted to this post in January 2005. Administered Sales Orders placed directly, over phone & by fax. Analyzed and addressed customer inquiries and assisted them with the sales procedures. Maintained and developed relationships with existing customers. Visited potential customers to prospect for new business and communicated with sales reps for customer satisfaction. Coordinated with Sales Head & Stores-in-Charge. Prepared Daily Activity Report & Sales Report (Product wise). Checked the collections and handed over to cashier and prepared Daily Financial Report of cash & cheques received for the BOD. Gathered information for customer debtor confirmation. Discussed with Sales Reps & Sales Head twice a week for checking their debts information. Acted as a contact between the company and its existing and potential markets. Administered company credit policies disallowing any deviations. Administered sales expenditure within the budget. Gathered Market and Customer information. Built and managed strategic customer relationships to maximize sales, improve visibility and market share for company products. Cited by the General Manager for product knowledge and outstanding client relations skill. Show less



The Tradesmann SL (Pvt) Limited

• Wholesale Building Materials
• 1 - 100 Employee

• Accounts Assistant

  • Apr 1999 - Dec 2004

  Inventory Control System – Scrutinized Orders and prepared Invoice and Issue Orders.Prepared Sales Analysis and Sales Reports (Product wise).Increased sales 70% in three years (2000 – 2003) from LKR 2.3 million to LKR 5.0 million.Collected post-dated cheques and cash from Sales Reps and Customers.Controlled, sorted and deposited post dated cheques, date-wise.Maintained Debtors System.Confirmed Debtors’ Balances with sales representatives and customers.Reconciliation of Debtors’ Balances.Increased efficiency with fast, accurate sales and accounts, and by streamlining filing system.Prepared Sales Reps’ monthly Incentive & Sales Commission.Experienced in Payroll System. Assisted in the preparation of Cash Flow Reports.Ensured Accounting records and payment systems are accurate and up to date. Reported any discrepancies and errors to General Manager – Finance.Prepared Monthly Bank Reconciliation.Experienced in Payments – Receivable & Payable.Prepared Sales Auditing Reports. Updated pricing.Communicated with customers regarding payments, dues, collection, etc.Administration of Sales Division. Show less

• Material Stock Controller

  • Apr 1997 - Apr 1999

  Maintained Bin Cards.Maintained Stock Ledger in the computer system.Verified stock levels at regular intervals.Supervised Stores Activities.Raised Purchase Order and GRN.Prepared Daily, Weekly Stock Movement Report.Prepared Daily Stock Report.Reported on Fast & Slow stock movements.Responsible in receiving & checking of company materials deliveries, duties to check the quantity & quality of items received, as per Purchase Order description and specification required.In charge in coordinating & monitoring materials requiredArrange and segregate materials in their corresponding locationPrepare Documents and Report such as;Quotation Request, Purchase Order, Delivery Note, Gate Pass & Transmittal Form, Material Receiving Report, Issuance Form (Consumables & Yard Materials), Weekly Procurement Delivery Report, Daily & Monthly Report of Consumable Materials Status, Weekly Report of Store Materials Status Show less