Aamir Khan
Office Supervisor at Fauji Meat Limited- Claim this Profile
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Bio
Experience
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Fauji Meat Limited
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Pakistan
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Food and Beverage Manufacturing
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1 - 100 Employee
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Office Supervisor
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Jun 2018 - Present
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Al ARRAB CONTRACTING COMAPNY
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Saudi Arabia
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Construction
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700 & Above Employee
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Senior Administration Officer
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Jan 2015 - Jun 2017
Provision of accurate, efficient and professional administrative and business support services at all the project locations situated in Madinah, Jeddah & Makkah. Employee deployment, internal and external transfer with appropriate clearance, logistics supports, travel arrangements and maintenance of the manpower records. Welcome to the new employees, prepare their joining reports and allocate them to the required work location as directed by the Regional Projects Director. Manages the Manpower of the company and demobilization plan using Excel pivot tables, formulas (v-lookup) and charts. Prepare the Manpower Histogram/Plan, profession/trade wise requirements of manpower resources. Submission of Monthly Manpower Reports by profession, trade and location wise. Prepare the Staff Incentive Reports on a monthly basis and comply with HRM and Payroll Section to release the monthly incentive bonuses. Employee Evaluation Reports on yearly basis and submission of proposals/recommendations of the project management to HRM. Maintain the summaries of terminated, resigned, transferred and escaped employees and ensure with related departments to remove them from our project cost centre. Provides the accurate manpower resources report to HR Department, which facilitates them in their many related activities including the maintenance of HR database. Handled the project’s petty cash, preparation of related summaries, submission in the oracle system with due approval of the Project’s Director. Manages the Regional Projects Director office activities as an additional responsibility in providing the Executive Assistant support services and all related activities/multi tasks. Show less
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Al Rajhi Construction LLC
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Construction
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200 - 300 Employee
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Administrative Officer
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Nov 2010 - Dec 2014
Supervised the activities of the administrative workflow to ensure office support services are delivered and responded with accurate and timely manners. Streamlined and assigned the job descriptions to the administrative staffs as per their capabilities and managed their job conflicts and also provided leadership & guidance. Implementation of leave system and also completed the process of resignations/terminations. Followed-up for exit re-entries & final exits, annual & EOS settlements. Ensured about employee benefits services are dispensed in a speedy and effective manner such as housing & transportation allowance, appraisal forms, salary adjustments, increments, family visa requests, duty resumptions, sim card requests. Monitored the activities of the time keeping office & digital attendance system; ensured that the daily manpower report is regularly provided to the management. Finalized the monthly time sheets with overtime records, absenteeism, unpaid & sick leave etc. Recorded & justified the salary issues with payroll section and initiated the absconded cases. Assisted in the recruitment process; issuance of job offer letters for selected candidates & ensure for its acceptance, prepared new joining reports. Attended the emergency situations of the employees and provided necessary services and also meet and assist the injured or deceased staff. Handled travel orders, employee allocation & transfers, travel arrangements and adjust minor expenses through petty cash in accordance with the company procedures. Looked after the camp administration, accommodation arrangements and supplies of electricity, washing & drinking water etc. and control the consumption. Carried out the protocol services in order to facilitate internal & external meetings. Prepared the highly confidential reports and transmitting of necessary information. Show less
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Makco (UK) Limited
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United Kingdom
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Executive Assistant - Administrative
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Nov 2008 - Oct 2010
Planned and coordinated for a variety of administrative & secretarial services of the CEO office. Contributed to deliver the results to the other senior management & staffs. Welcomed guests and business clients by greeting them, in person or on the telephone inquiries. Handled travel arrangements, issuance of air tickets, hotel booking, pick & drop services etc. Preliminary orientation given to the new employees joined the company. Monitored the junior administrative staff’s activities to ensure that office administrative works are accomplished in a respectful & response way. Responsible for the business travel approvals and related expenses following the company policy. Coordinated between employees and HR Department about employees issues until resolved followed by their complaints received in CEO’s office. Prepared letters, memos, forms & reports etc. and maintained the records for quick/easy references. Collected the necessary information and to finalize the quarterly newsletters of the company with all the latest project updates, events, celebrations, farewell and intro of new arrivals etc. Organized & scheduled internal & external meetings including meeting’s agenda and MOMs. Show less
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Senior Officer - Administrative Affairs
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May 2006 - Oct 2008
Effectively managed & assisted for various administrative and office management tasks. Followed up for monthly attendance system, verification of overtime sheets and proceeded to payroll with detailed reports of delays and absenteeism. Drafted company circulars, letters, faxes, reports and made necessary correspondence. Facilitated the employee’s requests, all types of leaves, acceptance of resignations, processed the terminations, annual leaves & final clearances and set up records of all information. Finalized the business trip ‘inbound & outbound’ of the management & senior professionals. Issued mobile connections, activated to require mobile packages and answered related queries. Arranged printing materials such as employee’s business cards, letterheads, stamps and envelopes with company logo, address & contact information. Finalized the guest houses on rental basis for employees, responsible the housekeeping team, repaired & maintenance and also logistic support was given in this regards. Marketed the required suppliers and negotiated for the best prices with the best quality of items such as fixed assets, low assets, office equipments and supplies etc. Conducted physical verification of office fixed assets in collaboration with store & finance team. Established the document control repository (hard & electronic) for easy accessed & referrals. Performed various other administrative duties and activities as assigned by the management. Show less
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Al Tayyar Travel Group
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Saudi Arabia
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Hospitality
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300 - 400 Employee
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Administrative Assistant
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Mar 2001 - Nov 2005
Accelerated office administrative activities and performed routine clerical and administrative assignments to the Director and senior staff of the department. Composed and prepared routine correspondence; screened and evaluated incoming and outgoing correspondences and prepared responses as directed by the superiors. Managed calendar & scheduled appointments; dealt with schedule conflicts and refusal pleasantly and gracefully. Gathered, entered and updated database of clients with their files, also established and maintained files and records for the office. Handled domestic and international travel arrangements including hotel bookings and airport pick & drop services for the principal executives. Supported and coordinated of the payment of invoices and reimbursements of business related expenses in accordance with financial policies and procedures. Monitored the work of back office personnel and supervised their performances and maintained the hygienic environment of the office. Ensured that various administrative tasks are completed in an effective and efficient manner; this includes copying, scanning, printing, reviewing incoming mail, screening phone calls, transmitted of messages, stationary stock, in/out mail management and acknowledgements. Show less
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Education
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B.I.S.E Abbottabad
Intermediate