Sheila T.

Senior Executive Assistant to CEO at HomeFirst Services of Santa Clara County
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Contact Information
us****@****om
(386) 825-5501
Location
San Jose, California, United States, US
Languages
  • English Native or bilingual proficiency
  • Cantonese Native or bilingual proficiency
  • Mandarin Limited working proficiency

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5.0

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Isabel Perez

I had the privilege of working with Sheila on a number of projects at the San Jose Conservation Corps. With the demanding fast paced working environment, Sheila jumped into any given project with ease and was capable of juggling many projects at one time as she was always very organized. Sheila adapted gracefully to last minute issues and deadlines. Sheila was the absolute best person to work with and without hesitation, I would love to work with her again.

Emily Wang

Sheila is somebody that I would absolutely LOVE to work with again. Since day one, she was always eager to take initiative and provide top notch assistance to anybody in need. She anticipates organizational needs and comes into work with a detail-oriented, go-getter attitude every single day. What stood out to me about Sheila was that she boosted the organization morale, and went above and beyond to make people feel appreciated and special on their birthdays, work anniversaries, and even just a regular work day. Sheila would be an amazing asset to any team.

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Credentials

  • Administrative Professional Foundations
    LinkedIn
    Aug, 2023
    - Oct, 2024
  • COVID-19 and OSHA Requirements
    HRWebAdvisor
    Apr, 2021
    - Oct, 2024
  • Food Handler's Card
    -

Experience

  • HomeFirst
    • United States
    • Non-profit Organizations
    • 100 - 200 Employee
    • Senior Executive Assistant to CEO
      • Sep 2022 - Present

      - Serve as a representative of the CEO and the Agency - Perform administrative duties for executive management- including but not limited to managing the CEO's calendar, travel, meeting/event arrangements, preparing reports & financial data, and participant/employee relations. - Provide administrative assistance, such as writing and editing e-mails, spreadsheet creation, drafting memos, and preparing communications on the executive's behalf. - Interface with local politicians and staff on behalf of the CEO. - Organizing/facilitating meetings, including scheduling, sending reminders, conference room set-up, conducting virtual breakout groups and organizing catering when necessary. - Plan and organize team events, both internally and offsite. - Research, prioritize, and follow up on incoming issues, and concerns addressed to the CEO, including those of a sensitive and confidential nature - Work closely and effectively with the CEO to keep him/her well-informed of upcoming commitments and responsibilities. - Collaborate with CEO to prepare Board of Director Meeting materials such as Board Packet, Board Meeting Slide Deck, and meeting space as needed. - Maintain constant communication between CEO and Advisory Council. - Reviewing and approving expense reports and ensuring adherence to company policy - Schedule and coordinate meetings at the direction of the Executive Leadership Team (ELT), including arranging for and communicating with speakers/participants, scheduling venues, and preparing supplies Show less

  • San Jose Conservation Corps and Charter School
    • United States
    • Education Management
    • 1 - 100 Employee
    • Executive Assistant To Chief Executive Officer
      • Jan 2021 - Sep 2022

      - Prepare timely reports, agendas, and presentations for staff functions, and other meetings, and maintain records and files of current and past projects, operations, and decisions. - Support Board of Directors, committees, and members by coordinating schedules, taking board minutes, maintaining legal records, and other administrative tasks. - Closely monitor and prioritize all inbound information (emails, calls, etc.) and tasks for the CEO. Edit letters and emails drafted for the CEO as needed. - Plan and organize company events, luncheons, & mixers. - Process and respond to all documents requested by outside agencies regarding employment verifications. - Maintains company organization charts and the staff directory updates. - Regularly interact with other executives, elected officials, and their staff to coordinate meetings with the CEO, assemble documents, and assist with cross-functional projects. - Provide guidance and support in the development of all personnel policies and procedures. - Maintains Worker’s Comp OSHA recordkeeping log and point of contact for all documentation and communication regarding work-related injuries and first aid injuries. - Manage travel arrangements and prepare and process expense reports for Executive Team. Manage agency-wide travel arrangements and ensure proper approvals are obtained. - Maintains job requirements and job descriptions for all staff positions. - Provide guidance and timely responses to employees inquiring about the COVID-19 Quarantine/Isolation Process. Document pertinent information in COVID-19 case tracking forms, entering data into health department systems and worker’s compensation systems. -Coordinate exit meetings and communicate important exit information to employees in advance of their last day. Prepares and processes all termination paperwork. - Assist with special projects and events as needed. Show less

  • DAULAT
    • United States
    • Investment Management
    • 1 - 100 Employee
    • Executive Assistant
      • May 2020 - Dec 2020

      -Provided administrative support to VP and CEO -Prepared financial statements, reports, memos, invoices letters, and other documents. -Coordinated and successfully organized a wide variety of events including grand openings, marketing and branding launch, and luncheons. -Developed invitations and promotional materials, communicate with vendors, clients, city officials to ensure successful organization of events. -Researched and conducted data to prepare documents for review and presentation. -Managed executives’ calendars and set up meetings. -Handled all food orders, luncheon planning, and planning of other business related meetings as requested. -Managed all travel arrangements for executives. -Performed all office duties that include ordering supplies, transitioning to new office, and managing a records database. -Accurately recorded minutes from meetings. -Experience as a virtual assistant for 2-3 months Show less

  • EdTheory
    • United States
    • Education
    • 1 - 100 Employee
    • Career Services and HR Coordinator
      • Sep 2019 - Jul 2020

      -Sourced candidates, conducted pre-screening interviews about their experience, education, & skills -Maintained employee records and paperwork -Contacted references and performed background checks -Prepared new employee files, conducted new employee orientations, & answered employee questions -Processed payroll through ADP, which includes ensuring PTO are tracked in the system -Planned and facilitated logistics for all company events, including venue preparation, guest lists, presentation materials, transportation, and marketing materials. -Created a regular publishing schedule and promote content through social advertising -Sourced candidates through online tools such as LinkedIn, Instagram, Facebook, Twitter, etc. Show less

  • Advantage Solutions
    • Advertising Services
    • 700 & Above Employee
    • Business Financial Administrator
      • Feb 2019 - Sep 2019

      -Administer the claims, deductions, and reconciliation process maintaining accurate records. -Assist with repayments, receivables, and collections. Process invoices and billing. -Providing Sales Team with accurate and timely promotional contracts. -Maintain Claims, Deductions & promotional materials utilizing ECM Document Management System. -Assist Sales Team in coordinating events and creating sales presentations. -Administer the claims, deductions, and reconciliation process maintaining accurate records. -Assist with repayments, receivables, and collections. Process invoices and billing. -Providing Sales Team with accurate and timely promotional contracts. -Maintain Claims, Deductions & promotional materials utilizing ECM Document Management System. -Assist Sales Team in coordinating events and creating sales presentations.

  • Refine Men's Salon
    • Dublin, California
    • Front Desk Receptionist
      • May 2018 - Aug 2019

      • Greeted clients, responded to telephone and in-person inquiries. • Made schedules and appointments for hair stylists through Millennium software. • Checked clients in and out, rang up clients after appointment, and assisted in retail sales. • Trained and onboarded new front desk employees. • Managed salon social media outlets • Performed all required opening and closing procedures. • Greeted clients, responded to telephone and in-person inquiries. • Made schedules and appointments for hair stylists through Millennium software. • Checked clients in and out, rang up clients after appointment, and assisted in retail sales. • Trained and onboarded new front desk employees. • Managed salon social media outlets • Performed all required opening and closing procedures.

  • Sprouts Farmers Market
    • United States
    • Retail
    • 700 & Above Employee
    • Deli Clerk
      • Jul 2017 - Jun 2018

      • Perform general housekeeping in the department; clean and sanitize work area (including tables, floor, walls, cases, cooler, freezer, etc.). • Operate a slicer, wrapping and cooking equipment; assisting in maintaining all equipment in safe working condition. • Adhere to all safety, health, and Weights and Measures regulations; achieve and maintain a Food Handlers permit • Be able to work in different temperature environments (cooler and freezer). • Perform general housekeeping in the department; clean and sanitize work area (including tables, floor, walls, cases, cooler, freezer, etc.). • Operate a slicer, wrapping and cooking equipment; assisting in maintaining all equipment in safe working condition. • Adhere to all safety, health, and Weights and Measures regulations; achieve and maintain a Food Handlers permit • Be able to work in different temperature environments (cooler and freezer).

  • Chipotle Mexican Grill
    • United States
    • Restaurants
    • 700 & Above Employee
    • Take-Out Specialist
      • Jun 2016 - Jun 2017

      In addition to following Chipotle’s policies and procedures, principal responsibilities include, but are not limited to: Restaurant Support and Sales Building Strategy•Building and maintaining a marketing culture in local restaurants through support and education for restaurant managers and their teams, presentations at market meetings, and relationship building with Operations teams, including one-on-one time with field leaders and restaurant managers.•Developing and delivering marketing training for local restaurant teams and field leaders•Developing and executing market-wide promotions and sales-driving programs•Supporting national promotions and rollout campaigns•Aligning efforts with regional team members from other departments including finance, IT, facilities, operations, recruitment, and training Show less

    • Cashier
      • Feb 2015 - Jun 2017

      Food Prep:• Following recipes accurately and maintaining food preparation processes such as cooking, marinating, seasoning, and grilling meats; chopping herbs; dicing, cutting, and slicing vegetables• Completing hot and cold food preparation assignment accurately, neatly, and in a timely fashion• Preparing food throughout the day as needed, anticipating and reacting to customer volume• Maintaining appropriate portion control and consistently monitoring food levels on the line• Maintaining proper food handling, safety, and sanitation standards while preparing and cooking food Customer Experience:• Providing friendly, quality customer service to each Chipotle customer• Working toward understanding and articulating Food With Integrity Show less

  • Regal
    • United States
    • Entertainment Providers
    • 700 & Above Employee
    • Floor Staff
      • Oct 2012 - Aug 2014

      Concession: -Selling, up-selling, and preparing food for guests. -Stock napkins, condiments, cups, and other necessary items in between showtimes. -Tasks also includes a lot of cleaning and organizing to look presentable. -A positive customer service is important when interacting with guests to make sure they have a great experience. Usher: -Greeting, ripping tickets, and guiding guests to the correct auditorium. -Sweeping, cleaning auditoriums and hallways, and taking out trash throughout the shift. Show less

Education

  • San Jose State University
    Bachelor of Arts - BA, Psychology
    2015 - 2018
  • Dublin High School
    3.75
    2010 - 2014

Community

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