Executive Assistant / Contract Administrator

• Apr 2016 - Present

Contract Administrator / Job Cost Clerk

• Feb 2013 - Mar 2016

JOB COST CLERK• Verified material and supplier invoices against project contracts, code, and post invoices for payment• Reconciled subcontractor accounts against subcontracts to ensure full and prompt payment• Tracked and reported apprenticeship hours to apprenticeship agency and posted payments to agency accordingly• Coordinated travel arrangements for out-of-town workersCONTRACT ADMINISTRATOR• Maintained project-related records, including contracts and change orders• Prepared, acquired, and maintained subcontract documentation, particularly for UDOT projects, and submitted required documentation to the Department and other agencies to ensure contract compliance• Successfully completed timely closeout of construction project contracts within budget and scope

Documentation Coordinator

• Nov 2005 - Jan 2013

• Ensured contractor compliance with UDOT, federal, DBE, EEO, Civil Rights, Davis Bacon, and other construction management requirements and guidelines.• Tracked and maintained all construction documentation, including materials submittals and manufacturer Certificates of Compliance, and ensured that documentation met UDOT Construction Manual of Construction (MOI) requirements, plans and specifications, Minimum Sampling and Testing requirements, and federal and local requirements.• Maintained each construction project in UDOT's Project Development Business System (PDBS) program, which involved maintaining and updating monthly time status reports, preparing for monthly progress pay estimates, the creation of change orders, and approving subcontracts and documentation of Civil Rights compliance.• I am known by UDOT personnel for my attention to detail and strong knowledge of UDOT policies and procedures, and Buy America compliance.

Construction Management Administrative Assistant

• Jun 2003 - Nov 2005

CONSTRUCTION MANAGEMENT ADMINISTRATIVE ASSISTANT• Prepared reports of laboratory and field testing results• Typed daily logs written by field inspectors• Typed geotechnical reports from field notes• Designed, modified, and maintained laboratory and construction reports and forms as necessary• Maintained laboratory and concrete testing logs• Prepared and submitted reports to clients containing laboratory and field testing results• Full administrative support to the Construction Management divisionHUMAN RESOURCE MANAGER• Conducted new hire orientations• Maintained employee files, new hire reporting, and all employee benefits• Posted job ads as needed• Maintained federal and state government posting requirementsADMINISTRATIVE ASSISTANT• Performed phone and front desk backup support• Maintained and reconciled Petty Cash funds• Oversaw inventory and purchasing of office and other supplies• Helped staff engineers with project management• Managed equipment issues (insurance, registration, service, etc.)• Obtained and maintained insurance and certificates on projects, equipment, etc.• Handled insurance claims for the company and employees as necessaryMARKETING ASSISTANT• Took all project proposals/SOQ’s from the engineer’s input state through polish and completion for submission to municipal or state project owners• Maintained and prepared marketing sheets and propaganda portfolios

Office Manager / Bookkeeper

• Jun 2002 - Jul 2003

• Managed Payroll, Accounts Receivable, and Accounts Payable• Performed bank reconciliations and prepared deposits• Prepared financial statements for the owner• Prepared all invoicing• Assisted warehouse staff with packing and shipping• Supervised warehouse employees and prioritized tasks for staff • Managed Payroll, Accounts Receivable, and Accounts Payable• Performed bank reconciliations and prepared deposits• Prepared financial statements for the owner• Prepared all invoicing• Assisted warehouse staff with packing and shipping• Supervised warehouse employees and prioritized tasks for staff

Administrative Officer

• Jun 2001 - Feb 2002

• Managed Payroll, Accounts Receivable, and Accounts Payable• Performed bank reconciliations and prepared deposits• Assisted with fund-raising activities and securing donors for silent auction• Prepared financial statements for the Finance Committee and Board of Directors • Managed Payroll, Accounts Receivable, and Accounts Payable• Performed bank reconciliations and prepared deposits• Assisted with fund-raising activities and securing donors for silent auction• Prepared financial statements for the Finance Committee and Board of Directors

Executive Administrative Assistant

• Aug 2000 - Jun 2001

• Helped establish an expansion office from the UK for a data analytics software company. Worked closely with the Senior Vice President of US Operations in many facets of starting a new business: implemented account procedures, payroll procedures, employee benefits, recruitment, etc. • Managed and maintained all bookkeeping and payroll until Controller and Human Resources Director positions (in Chicago) were filled.• Researched partnership and competitive markets and prepared profile sheets containing the results of my research for our sales teams.• Was offered relocation to new US corporate office in Chicago, but opted to stay in Utah

Domestic Engineer

• 1998 - 2000

Administrative Assistant

• 1997 - 1998

• Prepared correspondence and spreadsheets for management• Purchased materials for projects• “Charged out” materials used for US West (formerly Qwest and now Centurylink) based off materials placed per engineer’s plan sheets• Obtained appropriate permits and Blue Stakes for dig and directional bore projects• Acted as client liaison for management • Prepared correspondence and spreadsheets for management• Purchased materials for projects• “Charged out” materials used for US West (formerly Qwest and now Centurylink) based off materials placed per engineer’s plan sheets• Obtained appropriate permits and Blue Stakes for dig and directional bore projects• Acted as client liaison for management

Accounts Receivable / Collections / "Car Deals" Clerk

• 1994 - 1997

• Posted all car deal information on sales, leases, and high-end leases to the accounting program• Assisted in dealer trades and licensing activities• Reconciled Accounts Receivable and collection accounts; successfully collected on accounts as necessary• Maintained “Flooring” (collateral) accounts with the bank • Posted all car deal information on sales, leases, and high-end leases to the accounting program• Assisted in dealer trades and licensing activities• Reconciled Accounts Receivable and collection accounts; successfully collected on accounts as necessary• Maintained “Flooring” (collateral) accounts with the bank

Accounts Payable Clerk

• 1991 - 1994

• Assigned purchase orders and completed Accounts Payable activities • Assigned purchase orders and completed Accounts Payable activities

Payroll Clerk / Billing Clerk / Truck Scale Operator

• 1986 - 1991

PAYROLL / BILLING CLERK• Maintained employee files• Posted employees’ time for payroll• Prepared invoicing for concrete as well as sand and aggregate materialTRUCK SCALE OPERATOR• Operated manual scale and prepared tickets for material leaving the yard PAYROLL / BILLING CLERK• Maintained employee files• Posted employees’ time for payroll• Prepared invoicing for concrete as well as sand and aggregate materialTRUCK SCALE OPERATOR• Operated manual scale and prepared tickets for material leaving the yard