Senior Sponsored Research Officer

• Nov 2022 - Present

Assistant Director of Research Administration

• Oct 2021 - Nov 2022

Oversight of all sponsored research activity for a $32M (direct costs) portfolio of 34 active research faculty. Supervise a Sponsored Research Administrator. Provide regular reports to College and University leadership, and US News and World Report. Evaluate submission and funding rates, and develop strategies for research funding growth. Communicate new and revised policies and federal regulations to faculty and their research teams. Trained a Sponsored Research Administrator and a support staff member in pre- and post-award activities. Show less

Senior Sponsored Research Administrator

• Aug 2018 - Oct 2021

Pre- and post-award management of a $18M (direct costs) portfolio of funding from NIH, state, foundation, and industry sponsors. Developed procedures, resources, and templates for this new role in the college. Created and maintain a proposal tracking database, post-award financial summary tool, and shared drive for the college’s research administration office. Prepare data for reporting to college leadership and US News and World Report. Assist researchers with budget development and grant proposal submission, and monitor expenses on awards to provide faculty with financial projections. Trained a Sponsored Research Administrator. Show less

Healthy Aging Pillar Pre-Award Coordinator, I-HeAL

• Mar 2016 - Aug 2018

Pre-award administration for members of the Institute for Healthy Aging and Lifespan Studied (I-HeAL) including funding opportunity searches, budget development, and proposal preparation and review. Post-award management of the $8M (direct costs) grant and contract portfolio for the I-HeAL Director consisting of funding from NIH, state, foundation, and industry sponsors. Also served as the financial administrator for the Clinical Translational Research Unit. Set up clinical trial awards, billed sponsors for study visits, tracked accrual activity, and managed participant payments. Developed a system to reconcile study revenue and worked to recover over $200K in previously uncollected funds. Show less

Senior Research Officer

• Apr 2015 - Dec 2015

Pre- and post-award management of a $17M (direct costs) portfolio of funding from a wide range of sponsors such as DARPA, DOD, NIH, NSF, ARO, and ONR. Additionally, provided leave coverage for a $10M (direct costs) portfolio and a $7M (direct costs) portfolio. Analyzed and forecasted spending on awards and prepared financial reports for sponsors. Established billing agreements with affiliate hospitals for PI salaries. Helped establish and manage the financial aspects of a 200-person international conference hosted at the Wyss Institute, which included $42K in funding from NSF, ARO, ONR, and AFOSR. Show less

Senior Sponsored Research Administrator

• Dec 2012 - Apr 2015

Pre- and post-award management of a $20M (direct costs) portfolio of five faculty members’ sponsored funding, including the former Provost of Harvard University. Assisted in preparing and submitting grant proposals to NIH, foundation, and industry sponsors. Monitored expenses for compliance with University and sponsor regulations, forecasted expenses, and made recommendations regarding spending. Trained and onboarded two Fellowship Coordinators.

Fellowship Coordinator / Sponsored Research Associate

• Aug 2011 - Nov 2012

Pre- and post-award management of a portfolio consisting of all fellowships for the department ($7M direct costs) as well as one faculty member ($2M direct costs). As the first Fellowship Coordinator for the department, developed tools and procedures including a fellowship funding database, a tool for tracking expenses on fellowship accounts, and templates to be used by postdocs for grant submissions. Increased the number of submitted and awarded fellowships in the department by 300%. Served on a panel to assist postdocs in navigating the NIH K-award process. Show less

Financial Associate

• Feb 2010 - Jul 2011

Created the accounts payable framework for a new department, including processes for payments and reimbursements on sponsored and non-sponsored accounts. Reviewed budgets to determine if expenses were allowable, approved expenditures, conducted monthly reconciliations for transactions that hit the general ledger, and prepared journals to make necessary corrections.

Federal Bill Accountant

• Nov 2008 - Jun 2009

Maintained weekly billing for reimbursement from Federal Highway Administration. Managed funds for several districts' expenditures and monitored project budgets. Tested financial data and helped set up an automated system to apply indirect costs to federal projects.

General Payment Accountant

• Feb 2006 - Nov 2008

Processed daily invoices from vendors, audited invoices and contract payments for accuracy, and handled account disputes with vendors and customers. Developed procedures for reviewing and managing duplicate payments.

Back Office Processor

• Jul 2004 - Aug 2005

Processed various types of payments, opened and closed loan accounts, maintained cash collections, and flagged overdue/negative accounts. Processed various types of payments, opened and closed loan accounts, maintained cash collections, and flagged overdue/negative accounts.