Experience

UT-Battelle

• Research Services
• 500 - 600 Employee

• Senior Administrative Assistant

  • Aug 2016 - Present



YP, The Real Yellow Pages®

• United States
• Advertising Services
• 700 & Above Employee

• Executive Assistant

  • Feb 2006 - Jun 2016

  Executive Assistant responsible for all administrative duties within three divisions. All aspects of Human Resources - setting up interviews with candidates, offer letters, new hire paperwork and orientation, explanation of benefits and compensation package. Payroll-prepare and process for all employees, track time off. Travel-booking for all who travel and insuring budget guidelines are followed. Expense Processing-prepare, process and audit all expenses for the divisions as well as for all employees; includes reconciliation of credit cards. Meetings-prepare presentations utilizing Powerpoint, book offsite events and coordinate all details associated with them. Calendar maintenance-utilize Outlook to advise managers of PTO and keep accessible calendar for all. Lead Generation-mine internet for additional sales leads. Office Management-ensure office is stocked and equipment is properly maintained. Prepare correspondence for Sales Director, General Manager, Sales Managers to communicate with staff and customers. Show less



SSC Services For Education

• United States
• Facilities Services
• 700 & Above Employee

• Administrative Assistant

  • Aug 1998 - Jan 2006

  Responsible for Retail Division of company, which existed of up to 100 properties. Accounts Payable processing-verify invoices, call for past due invoices, work with vendors, input and monitor payments. Accounts Receivable collection-process work orders for jobs, make collection calls where needed, preparation of files for legal collections. Payroll-input employees hours on spreadsheets, process that through payroll system, designed spreadsheet to estimate payroll bi-monthly, involved with testing and implementing new payroll, EPay. Designed monthly customer account reconciliation format and prepared the forms monthly. Booked travel for Division President and managers below him and traveled when needed. Prepared correspondence for Division President. Show less



Atlantic Cellular

• Providence, TN

• Accounts Payable Supervisor

  • Jan 1993 - Jul 1997

  Responsible for entire accounts payable process. Would process an average of 400 invoices weekly from eleven retail stores as well as invoices generated by corporate office. Distributed over 350 checks a week from three companies within organization. Managed 100 leases monthly insuring timely payment status. Handled month-end closing for three companies including balancing of accounts payable and preparation of accrual list of unpaid expenses. Maintained current vendor information for year end 1099 preparation. Interacted with vendors to insure prompt payment status. Trained employees on use of accounts payable procedures within organization. Show less