Executive Assistant

• Oct 2021 - Present

Executive Assistant

• Jun 2019 - Oct 2021

Executive Administrative Assistant

• Dec 2016 - May 2019

Executive administrative assistant to the executive team of a leading locum tenens, travel nurse, & allied professional job placement company servicing clients in the healthcare industry nationwide (including the VA, military, and Indian Health Services). Executive administrative assistant to the executive team of a leading locum tenens, travel nurse, & allied professional job placement company servicing clients in the healthcare industry nationwide (including the VA, military, and Indian Health Services).

Executive Assistant to the Chief Operating Officer

• May 2015 - Dec 2016

- Coordinated, performed, and supervised complex communication and administrative duties in support of the COO of MINDBODY, the leading business management SaaS for the wellness industry, with a high level of confidentiality, discretion and judgment. - Worked across time zones keeping in close contact with headquarters in San Luis Obispo and satellite offices in Scottsdale/London. - Researched and compiled data to create detailed Excel spreadsheets and PowerPoints for presentations to Executive Team and Board of Directors. - Independently drafted and edited responses to inbound emails, letters, and voicemails addressed to COO according to company guidelines and own good judgment. - Organized meetings (booking conference rooms, organizing catering), managed calendar, and arranged travel (business and personal), including airfare, transfers, hotels, with detailed itineraries. - Communicated with high-profile clients, screened and directed calls. - Worked closely with finance/accounting to align data points and ensure data integrity. - Prepared agendas, took meeting minutes, and documented follow-up items from meetings. - Prepared weekly expense reports, created purchase orders, researched vendors and set up vendors in NetSuite. - Worked on special projects and events from initiation to completion as assigned (company parties/corporate events i.e. IPO celebration in Times Square, Nasdaq FitWeek 2016). - Aided HR in recruiting efforts – scouting and approaching talent on LinkedIn, and arranging interviews. - Assisted in office location research and scouting, working closely with realtors and estate agents and gathering and analyzing data points to present to Sr. Manager of Real Estate & Facilities.

Production Coordinator

• Nov 2008 - May 2015

- Directed/produced 30+ weekly recorded and pretaped studio productions. - Produced and edited original, local-interest programming and station promos. Facilitated monthly board meetings (including catering, room set up, and note-taking). - Directed/produced 30+ weekly recorded and pretaped studio productions. - Produced and edited original, local-interest programming and station promos. Facilitated monthly board meetings (including catering, room set up, and note-taking).

Casting Assistant - "The Voice"

• Jul 2011 - Jul 2011

Press Team Volunteer

• 2010 - 2010

Office Production Assistant - "Paper Man"

• Sep 2008 - Nov 2008

Production Assistant

• Jul 2008 - Sep 2008

Publicity Intern

• 2007 - 2007

Staff Union Intern

• 2007 - 2007

Programming Intern

• 2006 - 2007