Experience

Viasat Energy Services

• Telecommunications
• 100 - 200 Employee

• Accounts Payable Supervisor

  • Sep 2015 - Present

  Managed a staff of 2-3 AP professionals with planning/coordination of applicable functions ensuring timely, accurate and complete processing of payables for all entities under the business unit umbrella. Coordinated with cash management function to ensure funds availability for pending check runs and other disbursements. Processed payment run weekly (ACH, Checks, Wires and e-pay). Participated in process of payables during peak or backup periods. Performed routine audits/reviews to ensure reasonable coding of Non-PO’s. Maintained policies and standard operating procedures. Provided solutions to inquiries from vendors and internal departments. Served as a liaison between AP, IT, Vendor Management, Procurement, Treasury and other departments. AP and SAP issues troubleshooter. Assisted with the 1099-MIS end of the year reporting. Participated in a 20 million dollar project for Sales Tax Audit. Reported to Corporate Controller and CAO. Systems used: SAP Business One and Navision. Show less



Baker Hughes

• United States
• Oil and Gas
• 700 & Above Employee

• Accountant - Global AP Payment Audit - English/Portuguese/Spanish

  • Jul 2014 - Apr 2015

  Lead, audit and process of Manual Wires through the JPMorgan and Citibank e-banking platforms. Audit of automated ACH’s, Check’s and Wires payment runs for the Americas and Latin America countries, according to Quality Assurance standards Reconciliation and clearing of Manual Wires between bank and SAP. Liaison between Accenture and Treasury on resolution of payments issues. Preparation and documenting new processes implemented globally in accordance with internal controls. Assist the Project Manager of a SAP Tax upgrade for Latin America with different AP and language (Portuguese/Spanish) issues. Show less



Hess Corporation

• United States
• Oil and Gas
• 700 & Above Employee

• Project Consultant - P2P/AP Analyst

  • Feb 2014 - Apr 2014

  HESS CORPORATION (CONTRACT - EXPERIS FINANCE) - Project of 11000+ invoices worth over 50 million dollars. Validation and Coding of invoices by Cost Center, WBS, Network and Activity Code. Forward invoices for approval through SAP workflow according to DUET Enterprise DOA. Review invoices for posting and communication with the Project Manager about different issues on the Coding/Processing/Workflow process. HESS CORPORATION (CONTRACT - EXPERIS FINANCE) - Project of 11000+ invoices worth over 50 million dollars. Validation and Coding of invoices by Cost Center, WBS, Network and Activity Code. Forward invoices for approval through SAP workflow according to DUET Enterprise DOA. Review invoices for posting and communication with the Project Manager about different issues on the Coding/Processing/Workflow process.



Nexeo Solutions

• United States
• Chemical Manufacturing
• 400 - 500 Employee

• Accousts Payable Service Coordinator - Bilingual

  • May 2012 - Jan 2013

  Newly formed Start-up Company from the Distribution Division of Ashland Inc. As a member of the initial team involved with the exit from the Transition Services Agreement (TSA), received specialized training that enabled the team members to successfully implement the processing of the AP invoices according to internal controls at Nexeo Solutions. Subject Matter Expert on Vendor Master Set-ups for US, Canada and other international vendors in SAP. Worked with Treasury about ACH/Wire returns, clearings. Analysis and resolution of Block reports (A, B, E, R, and T) and Open Items report. Worked with Purchasing about PO’s/GR/IR issues. Assisted with the Import Dept. to resolve PO’s and wire payments issues for international vendors. Provided training and support to 15 team members with problem resolution and escalation on processing of Non-PO’s, PO’s and different issues. Advanced level SAP troubleshooting and in-house training. SAP Super-user testing. Research and resolve discrepancies from AP phone helpline and AP email inbox. Show less



Spark Energy

• United States
• Utilities
• 100 - 200 Employee

• Accounts Payable Lead

  • Mar 2012 - May 2012

  SPARK ENERGY (CONTRACT - MICHAEL PAGE INTERNATIONAL) - Led staff of 3 AP clerks. Review and approval of vouchers according to DOA and coding. Research and resolution of unreleased vouchers report. Documented procedures of payment run for future training. Projects as assigned by Director of Department. Experience with Microsoft Dynamics SL 7.0. SPARK ENERGY (CONTRACT - MICHAEL PAGE INTERNATIONAL) - Led staff of 3 AP clerks. Review and approval of vouchers according to DOA and coding. Research and resolution of unreleased vouchers report. Documented procedures of payment run for future training. Projects as assigned by Director of Department. Experience with Microsoft Dynamics SL 7.0.



Baker Hughes

• United States
• Oil and Gas
• 700 & Above Employee

• Accounts Payable Payment Specialist - Bilingual

  • Jun 2008 - Jul 2010

  Processed ACH payments daily, Wires, Special Checks payments twice daily, processed BIG Run checks payments twice weekly and work F-44's (clearing documents) daily. Inter-company payments. Daily processing of 20 to 30 million dollars worth of payments. Mexico - ACH, Wires and Manual Checks payments. Clearing of Wires. Weekly processing of one million dollar payments.Venezuela - Organization and implementation of Payments processes for centralize Latin America to U.S., in compliance with internal controls and procedures. Weekly processing of up to million dollar payments.End of month close - Assist with U.S. and the Latin Americas closings. Assisted in the process of outsourcing as a "Subject Matter Expert" on the Latin America Payments. Worked in conjunction with the outsource company to become paperless ensuring SOX compliance. Worked in conjunction with the Vendor Master Dept., SAP support Dept. and Treasury Dept. to automate Wire payments for Venezuela. Provided training via CISCO Network, phone and classroom in Spanish, Portuguese and English. Audit the process of payments done for Latin America by the outsourcing company. Experience with SAP. Show less

• Accounts Payable Payment Specialist

  • Feb 2008 - Jun 2008

  BAKER HUGHES (CONTRACT - PDS TECHNICAL SERVICES) -Processed ACH payments daily, Wires, Special Checks payments twice daily, processed BIG Run checks payments twice weekly and work F-44's (clearing documents) daily. Inter-company payments. Daily processing of 20 to 30 million dollars worth of payments. Mexico - ACH, Wires and Manual Checks payments. Clearing of Wires. Void/reissue checks. Weekly processing of one million dollar payments. Experience with SAP.



Reliant Energy

• United States
• Utilities
• 500 - 600 Employee

• Accounts Payable Clerk

  • Apr 2007 - Feb 2008

  RELIANT ENERGY (CONTRACT - PRIMARY SERVICES) - Monitoring RightFax for Fax2Pay issues, scanning, linking in documentum, dropping, departmental mail distribution and special projects assignments. Pulling and working on ARCV (daily), ERS (daily), Invoice Plan (daily), Non-PO Open Items (weekly) and Outstanding Checks (monthly) reports. Backup for Vendor Master maintenance, research and resolution. Research and resolution of AP phone helpline and AP email inbox. Experience with SAP. RELIANT ENERGY (CONTRACT - PRIMARY SERVICES) - Monitoring RightFax for Fax2Pay issues, scanning, linking in documentum, dropping, departmental mail distribution and special projects assignments. Pulling and working on ARCV (daily), ERS (daily), Invoice Plan (daily), Non-PO Open Items (weekly) and Outstanding Checks (monthly) reports. Backup for Vendor Master maintenance, research and resolution. Research and resolution of AP phone helpline and AP email inbox. Experience with SAP.



The University of Texas Health Science Center at San Antonio

• San Antonio, Texas

• Accounting Coordinator I

  • Nov 2004 - Oct 2006

  Cellular and Structural Biology Dept. - Maintained assigned departmental accounts; account manager for departmental Purchase Cards. Assisted the department in the implementation of the Purchase Card (P-Card) tool including daily receipt verification, reconciliation and submissions (purchase vouchers, travel vouchers, requisitions, etc.) for accuracy, availability of funds, proper documentation attachments, adherence to grants and/or departmental guidelines. Conducted timely follow-ups with purchase cardholders who were not in compliance to the purchase card program's policies and procedures. Verified the work flow to ensure proper system interface and compliance to audit standards. Balanced monthly ledgers and data for accuracy and initiated corrective action when necessary. Created and maintained electronic spreadsheets. Communicated with faculty and staff to include problem resolution and the provision of financial data. Maintained department's deposit including receiving checks, preparation of deposit paperwork, making deposit through Bursar and/or Grants Management as appropriate. Experience with PeopleSoft. Show less



Citi

• United States
• Financial Services
• 700 & Above Employee

• Financial Associate - Bilingual

  • May 2002 - Oct 2004

  Conducted daily no-post, overdraft reports, clearance and subledger transactions. Researched and follow-up overdraft accounts to prevent losses. Maintained overdraft and subledger within daily timelines and aging standards for several New York, California, Washington D.C., Florida and Puerto Rico branches. Reported client to loss prevention and check system when necessary. Assisted other team members to ensure files were completed within deadlines. Responsible for team daily activity and overdraft report. Show less



Envoy Air

• Airlines and Aviation
• 700 & Above Employee

• Accounts Payable Clerk - Bilingual

  • Apr 2001 - Apr 2002

  American Eagle and associated airlines service vendor account reconciliation and customer service. Serviced multi-million dollar and smaller accounts regarding "past-due" status and expedition of vendor payments. Researched and follow-ups on overdue accounts and exceptions for payment on Purchase Orders and Repair Orders. Assisted vendors in the resolution of overdue invoices. Researched and reconciled overpayments to vendors. Generated weekly Activity Report. Experience with SAP and EPICS (DASH) accounting software and GroupWise e-mail. Show less



UPS Freight

• Truck Transportation
• 700 & Above Employee

• Clerk/Data Entry

  • Aug 2000 - Mar 2001

  Conducted auditing and data entry of International Expedite and Express shipping. Conducted auditing and data entry of International Expedite and Express shipping.



Texas General Land Office

• United States
• Government Administration
• 400 - 500 Employee

• Volunteer Worker

  • Mar 2000 - May 2000

  Archives Department: Conducted data entry, files organization, organization of historical documents. Archives Department: Conducted data entry, files organization, organization of historical documents.



ARQUITECTUAL STUDIO

• Santa Cruz - Bolivia - South America

• Administrative Assistant

  • Jun 1999 - Dec 1999

  Administered bookkeeping, receptionist duties, payroll and computer work. Corporate office only: 10 employees. Administered bookkeeping, receptionist duties, payroll and computer work. Corporate office only: 10 employees.



CONSTRUCCIONES FORTI & LEON

• Santa Cruz - Bolivia - South America

• Accountant and Administrative Assistant

  • Oct 1997 - Jan 1999

  Developed the design for the comprehensive accounting receipts: Debits, Credits, Debit/Credit Memos. Document management. Developed comprehensive manual payroll system in Excel. Managed bookkeeping/accounting, petty cash, bank statement reconciliation, computer work. Company: 150 employees. Developed the design for the comprehensive accounting receipts: Debits, Credits, Debit/Credit Memos. Document management. Developed comprehensive manual payroll system in Excel. Managed bookkeeping/accounting, petty cash, bank statement reconciliation, computer work. Company: 150 employees.



H. Alcaldia Municipal de Cotoca

• Santa Cruz - Bolivia - South America

• Accountant Assistant

  • Feb 1996 - Oct 1997

  Maintained bookkeeping/accounting, payroll, petty cash, bank statement reconciliation, annual budgeting projection, computer work. Municipal Government Organization: 100 employees. Maintained bookkeeping/accounting, payroll, petty cash, bank statement reconciliation, annual budgeting projection, computer work. Municipal Government Organization: 100 employees.



ESCUELA "ELFFY BALDELOMAR DE SERRATE

• Bolivia - South America

• Music Teacher

  • Jan 1994 - Feb 1996

  Elementary school music and dance teacher. Received 1rst. Place in folkloric dance for 2 consecutives years. Instructed 90 children. Elementary school music and dance teacher. Received 1rst. Place in folkloric dance for 2 consecutives years. Instructed 90 children.



Caixa Econômica Federal

• Brazil
• Financial Services
• 700 & Above Employee

• Finance and Accounting Intern

  • Dec 1991 - Dec 1993

  Receptionist, wire transfers, bookkeeping, transaction documentation, customer service. Receptionist, wire transfers, bookkeeping, transaction documentation, customer service.