Experience

Windy.com

• Czechia
• IT Services and IT Consulting
• 1 - 100 Employee

• Office Manager

  • Aug 2022 - Present

  • Finance: - Management of all invoices – responsibility for all received and issued invoices. Cooperation with the accounting provider and auditors. - Subscription accounting management – reporting from Apple, Google, and FastSpring, updating the terms and conditions with intermediaries, checking the fulfillment of tax obligations for payments made through the intermediary. - Administration of all company bank accounts (domestic and foreign currencies) - payment authorizations, Cash register management. - Financial reports – processing monthly financial reports. - Determination of budget items, evidence of company Cash Flow, business budgeting and planning, annual statements, assisting with financial audits, etc. • GDPR Administration: - Represent the role of the Data Protection Office of our company, - Creating and updating Terms of Use and Privacy Policies for our services. - Evaluating changes in all our services control of Privacy Policy consent mechanisms, updating documents based on specific legal requirements of different countries worldwide. - Answering users’ questions regarding the processing and protection of their personal data. • Other admin activities: - Contract management - negotiating terms of contracts and cooperation proposals, communication with suppliers and partners. - Company insurance. - The distribution of some marketing materials. - Revision of electrical appliances, Health and Safety inspections. - Communication with the property manager, Arranging team events • E-shop: - Communication with the manager and provider of the company e-shop, Accounting assistance with the OSS program. • HR agenda: - Recruitment, cooperation with personal agencies. - Contract management and other labor law documents for employees, and external workers. - Payroll agenda – providing documents for accounting. • Trademarks of our company: - Communication with the patent office, response to monitoring and reporting collisions with our trademarks.



Astellas Pharma Singapore

• Singapore
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Office and Facility Manager for CZ&SK

  • Jun 2021 - Aug 2022

  • Office, IT & Facility Management: - Responsible for approx. 50 suppliers for CZ and SK affiliate - Contract management and Procurement activities, arrangement & review of contracts, tenders for new vendors based on market changes and company requirements - Drafting and implementing internal policies and procedures for efficient office and facilities management - Health and Safety Management, Risk management (people, services and building) • Finance Administration - Preparing a yearly budget for office related services, calculating and comparing costs - Preparing and sending required reports to Finance Department on regular basis - Creating POs in Ariba System, oversee on all invoices in SAP, clarifying and approving invoices - Creating monthly reports for payroll proposes and salary deductions • Fleet Management - Handle Fleet management for company cars for CZ and SK employees - Regular Lease Agreements optimization, new car configurations - Creating, preparing and checking Logbooks for drivers of company cars • HR Support: - Daily communication and cooperation with HR Department - Participate in improving HR Ops. Activities according to local legislative requirements - Handling legally required documents and local paperwork, communication with Czech State Authorities - Administration and updating employee’s database, Org. structures - Management of local Health and Safety requirements and ensuring proper implementation and trainings for employees - Administration of employees’ benefits - Ensure Induction trainings and on-boarding processes • Delegating tasks and oversee on all activities of the Receptionist



JATO Dynamics

• Information Services
• 500 - 600 Employee

• Office Coordinator

  • Jan 2018 - May 2021

  - Administrating local HR documentation, maintain payroll information by collecting, calculating, providing data to external payroll provider, be the main contact for the HR and Accounting Department;- HR agenda, responsibility for personal folders of employees, contracts, amendments, monitoring attendance, daily workflow;- Oversee all recruitment procedures, evaluating, hiring, training, all on-boarding processes;- Registration and providing documentation of foreign employees to the Labor office, evidence of work permissions, visa and residence cards of employees; - Being a deputy for the manager, signing contracts, documents, representing him in meetings and communications;- Coordinate communication, exchanging of documents between the office, Head Office, external suppliers, accounting and payroll provider and state authorities;- Responsibility for external contractors. Control and plan their schedules according to agreed delivery plans and demands from customers;- Assist in budgeting and monitoring company and employees expenses;- Ordering meal vouchers, flexi passes monthly in the right amounts according the monthly absences; - Make crucial decisions affecting the operation of the office, structured manner implement changes and improvements;- Translation of legislative documents; responsibility for the administration, contracts, directives, invoices and all company documents;- Maintain the utmost levels of confidentiality and discretion with dealing with Company, staff and client information;- Self-directing, organisation and daily problem-solving activities;- Team events and travel and stay organization;- Other ad hoc duties as requested.

• Research Support Assistant

  • Mar 2016 - Jan 2018

  - coordinating communication and exchange of documents between the office, HO and external suppliers, especially for accounting and payroll;- backup for Research Support Team, checking and comparing pricing lists for automotive;- recruitment process and HR agenda, taking care of personal folders staff, contracts; monitoring attendance;- make crucial decisions affecting the operation of office, structured manner implement changes and improvements;- responsibility for the administration, all company documents, invoices;- translation legislative documents;- act as a deputy for the manager, representing him in meetings and communications;- maintaining internal team documents organized, accurate and updatedadministrative and organizational support of the office management and entire team;- self-directing, organisation and daily problem-solving activities;- keeping the office fully supplied and maintained at all times;- team events and travel and stay organization;- other ad hoc duties as requested.



Plastic Omnium

• France
• Motor Vehicle Manufacturing
• 700 & Above Employee

• IMDS Coordinator

  • Jun 2014 - Dec 2015

  - working in International Material Data System;- checking of material data sheets regarding legal and customer-specificrequirements;- knowledge of basic standards of automotive industry;- communication with suppliers to obtain information and ensuring themeeting of project deadlines and continuous improvements;- Request information provided by the project team and the informationfrom the SAP system;- analysis of materials on the basis of bills of material;- entering data into the IMDS system;- monitoring the project schedule, reporting and status tracking

• Development centre Assistant

  • Jun 2013 - May 2014

  General administrative support including:- organising transport, flight tickets and accommodation for Technical Centre employees and visitors with consideration of costs;- Phone call and email screening, receiving and directing visitors;- meeting arrangements for internal / external customers and suppliers;- organisation of company events and team buildings;- updating all internal communication charts (keep it updating all the time);- financial data processing and monthly reporting- coordinating and procurement of office supplies and accessories;- phone list, TC indicators;- invoice processing in SAP;- HR recruitment support



KRABÁČ TRANSPORT, s. r. o.

• Accounting assistant

  • Oct 2012 - Jun 2013

  - auxiliary accounting work; - payroll processing in program OLYMP and ALFA; - evidence, verification, and processing of incoming invoices in program OMEGA; - financial statements and annual closing of company; filling in tax returns - auxiliary accounting work; - payroll processing in program OLYMP and ALFA; - evidence, verification, and processing of incoming invoices in program OMEGA; - financial statements and annual closing of company; filling in tax returns



Wellnes Hotel Patince

• Chief Animator

  • Jun 2012 - Oct 2012

  - public relation, control of other animators to carry out daily activities; - organization of free time for guests; - program for children, evening entertainment, sports activities, dance choreography; - communication with the guests; - daily reports and communication with hotel management about customer satisfaction and course and animation program - public relation, control of other animators to carry out daily activities; - organization of free time for guests; - program for children, evening entertainment, sports activities, dance choreography; - communication with the guests; - daily reports and communication with hotel management about customer satisfaction and course and animation program



Fuerteventura Hotel Princess

• Canary Islands

• Sports Animator

  • Jun 2011 - Oct 2011

  - communication with foreign guests in English and Spanish language; - organisation of free time for guests, sports activities; - activities for children, evening programs and creation of new dance choreography; - communication with the hotel management and the direct superior foreign agencies; - public relations - communication with foreign guests in English and Spanish language; - organisation of free time for guests, sports activities; - activities for children, evening programs and creation of new dance choreography; - communication with the hotel management and the direct superior foreign agencies; - public relations