Experience

MedQuest Associates

• United States
• Hospitals and Health Care
• 200 - 300 Employee

• Patient Financial Services Associate

  • Apr 2010 - Present



Siemens

• Germany
• Automation Machinery Manufacturing
• 700 & Above Employee

• Sr. Admin Asst

  • 2000 - 2009

  Senior Administrative Assistant (2000-2009)Supported business unit managers within the steelmaking, pulp and paper, energy, marine, and water filtration sectors. • Selected by senior management to set up SAP security accounts for over 5000 new and previous users.• Contributed to company passing its SAP accreditation audit within its three-day deadline period by monitoring and cleaning up over 5000 profiles out of 81,500.• Coordinated and edited bi-weekly newsletter including content from the steelmaking, pulp and paper, energy, marine, and water filtration departments and submitted for website access for over 600 employees nationwide.• Liaised with HR, accounting, steelmaking, pulp and paper, marine, water filtration, sales, and senior business management on a wide variety of issues including managing vendor relations and resolving day-to-day organizational and operational issues.• Synchronized meetings for all above-mentioned departments between their international delegates for the issuance of the yearly business development plan.• Planned events for conferences in-house and offsite, hotel, airline, and car reservations, food and beverage orders, audio/video equipment, and documentation packages for meetings with international delegates and prospective clients.• Launched Sharepoint drive by adding various documentation for information sharing and retrieval between departments nationwide and internationally.• Initialized proposal tracking tool in Excel which improved project monitoring for the supervisor and project manager by 30%. Show less

• Project Administrative Assistant / Logistics Specialist

  • 1998 - 2000

  Assisted project managers within the steelmaking, pulp and paper, mining, marine, and water filtration industries.• Created standardized text file for contract assembly cutting generation time by 2-3 days.• Established a central filing system according to ISO procedures which cut document retrieval time by 10% for proposal engineers.• Generated and instructed other administrative assistants and proposal engineers on the use of the Offer_Compendium form which decreased logging proposal data into Excel by 40% and cut manager’s report prep time by 20%.• Used transmittal record (TRs) forms to track documentation sent to customers to avoid extra expenditures for reprints.• Transferred line item spreadsheets to the purchasing database to create bills of materials (BOMs) for the acquisition of motors, drives, transformers, and smaller electronic equipment.• Maintained master shipping list of equipment to guarantee scheduled delivery dates.• Cleared equipment through Customs and set up deliveries to vendors.• Ensured compliance of import, export, and NAFTA regulations and those imposed by the Export Import Bank of the United States.• Monitored cost control of project expenditures with Project Managers. Show less

• Administrative Assistant

  • 1985 - 1998

  Supported segment managers within the steelmaking, mining, pulp and paper, rubber and plastic, rolling mills, and metals industries with proposal and contract generation.• Created standardized text file for contract assembly cutting generation time by 2-3 days.• Established a central filing system according to ISO procedures which cut document retrieval time by 10% for proposal engineers.• Designed a Secretarial Handbook for contractors to use during the absence of admin assistants cutting the contractor’s knowledge of office operations by 50%. Show less



Allis-Chalmers Energy Inc.

• United States
• Oil and Gas
• 1 - 100 Employee

• Word Processing Center Specialist A

  • 1974 - 1985

  Advanced to position of Word Processing Specialist A (Group Leader) by handling a variety of electronic typing systems with particular strengths in system application, problem solving, group leadership, organization, accuracy, speed, coordination and dependability. Most outstanding achievement was being selected by the President of the company to prepare the Lender’s Agreement under an extremely short deadline. The document was prepared in three-days’ time and as a result the lenders extended the current financing of the company. Show less