Experience

University of Arizona

• United States
• Higher Education
• 700 & Above Employee

• Director, Organizational Administration and Shared Services

  • apr. 2019 - - Prezent

  Financial Services (Business Affairs Shared Services)* Plan, direct, and monitor the daily operations of the Administration, Human Resources, Communications, Project Management, and Business Analyst teams in Financial Services.* Develop and manage a human resource strategy in line with the University’s strategy; overseeing organizational development activities in support of long-term plans.* Implement training and career development programs, design and review organizational performance measurements, and facilitate planning for leadership succession.* Responsible for and provide counsel and guidance to FSO and Shared Service unit leadership and other departmental personnel on all administrative, budget, personnel, financial, and business matters.* Participate in and serve as a resource for strategic planning and implementation. * Oversee the expenditures and develop strategic multi-year all-funds budgets and projections; manage commitments across the organization.* Ensure communications are well developed and that policies and websites are maintained in accordance with best practices.* Continuously assess and implement business process re-engineering by providing strategic leadership and operational oversight of functional teams.* Design Shared Services to provide successful leadership and management of support services by delivering value-added services and aligning them to customer needs.* Implemented Shared Services for Business Affairs, currently supporting administrative services for the Office of Sustainability and Marketing and Communications.

• Assistant Director, Administration

  • mai 2013 - apr. 2019

  Financial Services Administration:* Provided quality assurance of team’s administrative, financial, and customer service duties; Set goals and provide a vision for the team, to mobilize employees into action; Offered coaching and opportunities for employee growth. * Supported accurate implementation of administrative / HR procedures across FSO. * Oversaw proper allocation of organizational resources; providing guidance in funding $700k in budget cuts since 2013 without layoffs. * Utilized UAccess Analytics for budgetary, financial, and personnel decision making. * Participated in committee to develop program for Business Affairs Financial Team. * Provided leadership and guidance to the event planning committees. * Served as FSO Security Liaison; stay up to date with communications and policies. * Participated in forums and presentations; stayed involved with Business Community. * Customer Advisory Group representative and backup Executive Sponsor Team member for University’s Financial System solution. * Aided in the coordination of the 2015 Annual WACUBO Meeting. * Oversaw the migration and updating of procedures to a new repository. * Oversaw the implementation of an electronic filing system for employee records. * Prioritized completion of HR metrics, salary studies, and exit interview presentations in the team to ensure information sharing with FSO leadership. * Served as Product Owner for the University’s Financial System Upgrade, attending daily meetings, reviewing priorities, reviewing and approving documentation, providing leadership to the delivery team, ensuring open dialogue with Kuali, Inc.

• Business Manager, Senior

  • nov. 2011 - mai 2013

  Financial Services Administration: Business Mgr to Business Mgr, Sr Jun 2008—May 2013 * Supervised a team of administration employees.* Monitored account expenditures; maintained and reconciled detailed budgets for various account types including state, local, cash, agency and auxiliary; advised and/or determined which expenditures are within the budget guidelines; informed management of irregularities and took corrective action. * Maintained departmental policies and procedures for customer service, budget administration (including purchasing regulations), and human resources. * Evaluated and recommended operational changes to ensure effectiveness and compliance with policies and regulations. * Aided in the coordination of the 2009 Annual WACUBO Meeting. * Developed and implemented human resources database to coordinate report generation and data tracking; updated database after source system was upgraded to ensure continued accuracy. * Managed and maintained accurate employee records utilizing departmental Human Resources Database. * Coordinated monthly administration meetings to provide a forum for group discussion of administrative issues.* Documented the Cash Flow Process; updated the Cash Flow spreadsheet; created formulas to compare payroll data after change in payout schedules. * Provided support to administration team to ensure job duties were covered while on special assignment; continued to attend training to stay current on policies and procedures related to my business manager role. * Participated in the design, implementation, and testing of Fan Fare application for tracking of New Employees; updated internal procedures to reflect changes.

• Business Manager

  • iun. 2008 - nov. 2011

  Financial Services -- See Business Manager, Senior Description

• Business System Analyst - KFS Implementation

  • dec. 2008 - feb. 2011

  * Documented over 20 unique business processes to provide solutions and identify future processes. * Wrote 5 system modification specifications to resolve identified gaps. * Organized, coordinated, and designed configuration workbooks for system maintenance values. * Defined and wrote 100+ test scenarios and 352 test scripts; Documented over 200 bugs and issues. * Coordinated with the University Budget Office to the test integration point between the Budget System and KFS. * Researched and confirmed correct batch processing order; Monitored system reports for errors and corrections. * Assisted conversion team in year-end rollover decisions, including identifying correct system parameters values. * Utilized knowledge of KFS table structure to analyze system data; Built and defined financial queries. * Designed and developed MS SharePoint site to a central location for document storage and reporting.

• Administrative Associate

  • mar. 2007 - iun. 2008

• Office Specialist

  • apr. 2005 - mar. 2007