Allie Liles

Executive Assistant / Operations Manager (SAW & Assoc.) at Wolcott Architecture
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Contact Information
us****@****om
(386) 825-5501
Location
Glendale, California, United States, US
Languages
  • English Native or bilingual proficiency
  • Italian Limited working proficiency
  • Spanish Limited working proficiency
Skills

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Bio

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Sagar Lakhani

Allie brings forth a wealth of experience and engagement during my conversations with her! It was wonderful speaking with her and assisting her with a resume review and a LinkedIn profile review! I very much appreciate Allie's willingness to learn and to offer her personal and professional experiences to further deepen our relationship! Allie's experience in the financial services and creative industries as well as her expertise as as executive assistant make her an invaluable addition to any growing and transformational organization! Thank you for the conversation Allie; I very much look forward to continue mentoring you in the near future!

Harry Trinh

Allie was great during my collaboration with the UNVEIL: Creative Showcase gallery show. She was a fantastic resource with coming up with well-written concepts, body text, and help me translate my abstract ideas and thoughts into solid and understandable ideas. She truly helped me create my vision come true with clear, expressive word play and diction. I would highly recommend her for anyone who is in seek of a very talented and multi-faceted writer!

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Credentials

  • Bill George on Self-Awareness, Authenticity, and Leadership
    LinkedIn
    May, 2021
    - Nov, 2024
  • Duolingo Italian Fluency: Intermediate
    Duolingo
    Apr, 2017
    - Nov, 2024
  • Copyediting
    UC San Diego Extension
    Mar, 2017
    - Nov, 2024
  • Shane Snow on Storytelling
    LinkedIn
    Oct, 2016
    - Nov, 2024

Experience

  • Wolcott Architecture
    • United States
    • Architecture and Planning
    • 1 - 100 Employee
    • Executive Assistant / Operations Manager (SAW & Assoc.)
      • Sep 2022 - Present

      SAW & Associates specializes in Project Management and Consulting Services, and is comprised of seasoned professionals versed in the fields of Architecture, Construction, Entitlement & Development Management, Technology, Accounting, and exposure to a vast network of Project Resources/Experts. As the Executive Assistant to Stacy Wilder & Operations/Accounting Manager, I manage the company’s Revenue Projections, company finances (Accounts Payable/Receivable, expense reporting, etc), and facilitate company operations & communications. Show less

  • Liles Legacy Essentials
    • Glendale, California, United States
    • Chief Executive & Creative Officer
      • Jun 2017 - Present

      In July of 2021, I quit my corporate finance job to live life on my terms and through my values, with my husband. In our work, our main focus is to add value to others by empowering and encouraging them to become the best version of themselves, and helping them develop their leadership skills while building their own E-Commerce business. Over the last 4+ years, we’ve personally paid off over $100,000 in debt (and are 100% debt-free), and are moving quickly toward full financial freedom thanks to the success of our E-Commerce business. We believe in living and leading by example, and helping others to do the same. Show less

  • Bank of America Merrill Lynch
    • United States
    • Financial Services
    • 700 & Above Employee
    • Wealth Management Client Associate
      • Nov 2019 - Jul 2021

      Merrill Lynch is one of the largest wealth management businesses in the world. The Wealth Management Client Associates are the “face” of the firm and the Financial Advisors they support, focused on delivering superior customer service to clients, and helping Financial Advisors increase their capacity, in order to better serve their clients.In early July of 2021, I decided to resign from my position to focus on my husband & family, and pursue my passions in the entertainment industry on my terms. Show less

    • Administrative Assistant
      • Apr 2018 - Nov 2019

      The Community Markets Strategy is a recruiting arm for the firm, focused on growing the Financial Advisor population in smaller offices with great growth potential in geographically remote areas.I was hired onto the team to support the Sales Performance Executive in recruiting and sales performance evaluation, and five Market Development Managers with growing teams in the 150+ Community Markets offices. Since October 2018, I have supported the entire Community Markets team. Our team is comprised of three Executives and ten Market Development Managers who recruit Financial Advisors to the firm—all of whom are located in differing states. With my experience in creating operational procedures, I took on the creation and implementation of an on-boarding process for new core team members, specific to the Community Markets team. This on-boarding process ensures they have all of the equipment, tools, and accesses they need, given that our strategy is not supported by existing corporate processes. Given our geographical separation, my peers and I collaborated remotely to support the overall strategy and each other. As an example, we built a collaboration site on SharePoint from the ground up to provide our leadership with a central hub for frequently referenced guides and reports. As a trusted stalwart and go-to member of the team, I created and implemented time-saving procedures, such as a new method of tracking recruiting outreaches—which subsequently resulted in a 35.71% increase in new Financial Advisors hired to the Community Markets offices. This new reporting structure increased accountability and awareness in our team’s recruitment and outreach process, whereas the team previously reported their outreaches in a disorganized fashion, which cost the executives precious time and money. Show less

    • Client Associate
      • Nov 2017 - Mar 2018

      • Temp-to-hire role, filled in for a Senior Client Associate out on Maternity Leave•Provided dedicated operational and sales support to multiple Financial Advisors• Served as the most frequent point of contact with Merrill Lynch for established clients •Managed calls, contacts, and confidential client information; scheduled events and client meetings• Facilitated internal and external correspondence

  • AppleOne Employment Services
    • United States
    • Staffing and Recruiting
    • 700 & Above Employee
    • Executive Assistant
      • Sep 2017 - Nov 2017

      Worked on assignment as the Executive/Administrative Assistant for Steveland Morris Productions (Stevie Wonder)—helped run security for the building, assisted with payroll, assisted the Office Manager, and discreetly handled VIP matters/visits. Left this role after interviewing at Merrill Lynch and receiving an offer of temp-to-hire work. Worked on assignment as the Executive/Administrative Assistant for Steveland Morris Productions (Stevie Wonder)—helped run security for the building, assisted with payroll, assisted the Office Manager, and discreetly handled VIP matters/visits. Left this role after interviewing at Merrill Lynch and receiving an offer of temp-to-hire work.

  • Central Casting
    • United States
    • Entertainment
    • 700 & Above Employee
    • Actor
      • Aug 2017 - Nov 2017

      Played Court Room Press (background) on “Law & Order: The Menendez Murders” Mini Series, and background roles on other shows filmed locally Played Court Room Press (background) on “Law & Order: The Menendez Murders” Mini Series, and background roles on other shows filmed locally

  • Extras Management
    • United States
    • Entertainment Providers
    • 1 - 100 Employee
    • Actor
      • Aug 2017 - Nov 2017

      Played background roles on locally filmed TV shows and commercials Played background roles on locally filmed TV shows and commercials

  • The Walt Disney Company
    • United States
    • Entertainment Providers
    • 700 & Above Employee
    • Professional Intern - Vacation Planner
      • Jan 2017 - Aug 2017

      Working at the Disneyland Resort requires the ability to keep a level head under an immense amount of pressure—including some highly sensitive/confidential situations. As a Professional Intern in the Disneyland Resort College Program, I assisted park guests with planning their vacations, acting as their resort subject matter expert, made personalized recommendations for them based on their trip expectations, and developed critical thinking skills to provide solutions to a plethora of guest concerns. I partnered with Cast Members across several departments to achieve the best possible outcome for our guests, and make magic for them whenever and wherever possible. Show less

  • AppleOne Employment Services
    • United States
    • Staffing and Recruiting
    • 700 & Above Employee
    • Executive Assistant
      • Sep 2016 - Dec 2016

      • Successfully completed temporary assignments for Descanso Gardens, Gaska Inc •Managed hundreds of calls, contacts, and private client information • Rolling calls and scheduling • Facilitated internal and external correspondence • Domestic and international travel coordination • Processed expense reports • Special event facilitation for hundreds of guests • Successfully completed temporary assignments for Descanso Gardens, Gaska Inc •Managed hundreds of calls, contacts, and private client information • Rolling calls and scheduling • Facilitated internal and external correspondence • Domestic and international travel coordination • Processed expense reports • Special event facilitation for hundreds of guests

  • Thinkwell Group (A TAIT Company)
    • United States
    • Entertainment Providers
    • 100 - 200 Employee
    • Executive Assistant to the CEO, CCO/CMO, and CFO/COO
      • Oct 2015 - Aug 2016

      Thinkwell Group is a global design and production agency creating custom, content-driven experiences in the physical world—such as theme parks, exhibits, museums, and more.Due to my diplomatic skills, high level of professionalism, and ability to wear multiple hats all at once, I was promoted in August 2015 to Executive Assistant to the Partners. I continued working closely with the COO/CFO, in addition to the Chief Creative/Marketing Officer, and the Chief Executive Officer. In this new role, I participated in client meetings, project meetings, ran the weekly Executive Roundtable, copyedited marketing materials for both internal and client projects, planned parties, and anything else the Partners asked me to do to help move the company forward. On behalf of the Executives, I met with Heads of Departments and Project Managers on a weekly basis regarding project updates, resource management, and internal company operations, and communicated with the Partners about said meetings in order to help buy back their time Show less

    • Executive Assistant to the CEO and CCO/CMO
      • Aug 2015 - Oct 2015

      In this new role, I participated in client meetings, project meetings, ran the weekly Executive Roundtable, copyedited marketing materials for both internal and client projects, planned parties, and anything else the Partners asked me to do to help move the company forward. On behalf of the Executives, I met with Heads of Departments and Project Managers on a weekly basis regarding project updates, resource management, and internal company operations, and communicated with the Partners about said meetings in order to help buy back their time. Show less

    • Production Coordinator & Executive Assistant
      • Mar 2015 - Aug 2015

      After a month, I was promoted to the role of Production Coordinator, where I assisted the Vice President of Human Resources with recruitment and employee relations, the Vice President of Design with the management of the illustrators, concept artists, set designers, graphic artists, interior designers, landscape architects, urban planners, (and more), and the Chief Operating/Financial Officer with company finance management, internal operations, project resource management, and overall personnel management. Due to my diplomatic skills, high level of professionalism, and ability to wear multiple hats all at once, I was promoted in August 2015 to Executive Assistant to the Partners. I continued working closely with the COO/CFO, in addition to the Chief Creative/Marketing Officer, and the Chief Executive Officer Show less

    • Production Assistant
      • Feb 2015 - Mar 2015

      I was hired as a Production Assistant, and supported the Project Development teams in the production of deliverables to clients, such as presentation decks and digital asset libraries, and also coordinated the company move from a 18,806 sq. ft building in Burbank to a 33,230 sq. ft space in Los Angeles, due to an increase in hires and work for the company.

  • Disney Store
    • United States
    • Retail
    • 700 & Above Employee
    • Retail Sales Cast Member
      • Sep 2014 - Jan 2015

      During my time as a Creative Development Intern for Mandeville Films at the Walt Disney Studios, I also worked as a Disney Cast Member of the Studios’ private on-lot Disney Store, where I assisted countless VIP guests and hosted several special events with my team. During my time as a Creative Development Intern for Mandeville Films at the Walt Disney Studios, I also worked as a Disney Cast Member of the Studios’ private on-lot Disney Store, where I assisted countless VIP guests and hosted several special events with my team.

  • Mandeville Films
    • United States
    • Entertainment Providers
    • 1 - 100 Employee
    • Creative Development Intern
      • Aug 2014 - Nov 2014

      Mandeville Films and Television is an independent production company headquartered at the Walt Disney Studios. As a Creative Development Intern, I wrote coverage for books, scripts, television shows, and films, which aided the executives in determining which materials they wanted to option, and eventually, produce. I also assisted the producers, which allowed me to gain valuable insight into their day-to-day lives, as well as take part in the operations of a working studio lot. During my time in this position, I also worked as a Disney Cast Member of the Studios’ private on-lot Disney Store, where I assisted countless VIP guests and hosted several special events with my team. Show less

  • Temps on Time
    • United States
    • Staffing and Recruiting
    • 1 - 100 Employee
    • Administrative Assistant
      • Jul 2014 - Aug 2014

      Worked as an administrative assistant to assist client companies with their short-term staffing needs. Responsibilities included data entry, answering phones, making copies, facilitating inter-office communication, receiving shipment/packages, receiving office visitors, etc. Worked as an administrative assistant to assist client companies with their short-term staffing needs. Responsibilities included data entry, answering phones, making copies, facilitating inter-office communication, receiving shipment/packages, receiving office visitors, etc.

  • AppleOne Employment Services
    • United States
    • Staffing and Recruiting
    • 700 & Above Employee
    • Administrative Assistant
      • Jul 2014 - Aug 2014

      • Successfully completed temporary assignments for companies in the Greater Los Angeles Area • Managed hundreds of calls, contacts, and private client information • Rolling calls and scheduling • Facilitated internal and external correspondence • Domestic and international travel coordination • Processed expense reports • Special event facilitation for hundreds of guests • Successfully completed temporary assignments for companies in the Greater Los Angeles Area • Managed hundreds of calls, contacts, and private client information • Rolling calls and scheduling • Facilitated internal and external correspondence • Domestic and international travel coordination • Processed expense reports • Special event facilitation for hundreds of guests

  • Who's Driving Doug
    • Burbank
    • Production Coordinator
      • May 2014 - Jun 2014

      Reported to the Unit Production Manager regarding filming needs; delegated tasks to the Assistant Production Coordinator and Set Production Assistants; procured means, methods, and items necessary for the film, as well as managed various tasks pertaining to financing the production. Hired as a Production Intern, then promoted to Assistant Production Coordinator, then further promoted to Production Coordinator during a fast-tracked pre-production phase. Reported to the Unit Production Manager regarding filming needs; delegated tasks to the Assistant Production Coordinator and Set Production Assistants; procured means, methods, and items necessary for the film, as well as managed various tasks pertaining to financing the production. Hired as a Production Intern, then promoted to Assistant Production Coordinator, then further promoted to Production Coordinator during a fast-tracked pre-production phase.

  • Duke's Malibu
    • Malibu, CA
    • Restaurant Operations Assistant
      • Apr 2012 - Mar 2014

      As Head Hostess, managed first point of contact operations with patrons and controlled guest volume in the dining room. Frequently handled a high volume of calls, sold and kept inventory of restaurant merchandise, and trained other hosts in restaurant operations. As Administrative Assistant, managed outreach program to maintain current and future business relationships with patrons, and assisted Events Team. As a Server, provided quality dining service to patrons while working closely with food services staff and multitasking in a flurry of activity. Show less

  • Pepperdine University
    • United States
    • Higher Education
    • 700 & Above Employee
    • Academic Assistant
      • Jun 2012 - Jul 2012

      Took detailed, concise notes for my courses, which the Disability Services Office furnished to students in need of educational assistance. Took detailed, concise notes for my courses, which the Disability Services Office furnished to students in need of educational assistance.

  • Pepperdine University
    • United States
    • Higher Education
    • 700 & Above Employee
    • Kitchen Operations Assistant
      • Sep 2011 - Dec 2011

      As a student kitchen worker, assisted in the setting up and cleaning up of house meals over the fall semester abroad in Florence, Italy. As a student kitchen worker, assisted in the setting up and cleaning up of house meals over the fall semester abroad in Florence, Italy.

  • AMC Theatres
    • Entertainment Providers
    • 700 & Above Employee
    • Guest Experience Associate
      • May 2011 - Aug 2011

      As a Team Member at Universal City Walk AMC Theater, assisted in the sale of concessions, directed guests to their shows, and maintained the theater facilities. As a Team Member at Universal City Walk AMC Theater, assisted in the sale of concessions, directed guests to their shows, and maintained the theater facilities.

  • Macy's
    • United States
    • Retail
    • 700 & Above Employee
    • Retail Sales Associate
      • Apr 2011 - Aug 2011

      Maintained inventory, conducted transactions on a POS system, assisted customers with selecting their purchases, and kept the sales floor in pristine condition. Maintained inventory, conducted transactions on a POS system, assisted customers with selecting their purchases, and kept the sales floor in pristine condition.

  • Pepperdine University Center for the Arts
    • United States
    • Higher Education
    • 1 - 100 Employee
    • Stagehand
      • Aug 2010 - Nov 2010

      Work-study program—worked as a stage hand for the Fine Arts Dept’s production of “Hello, Dolly” Work-study program—worked as a stage hand for the Fine Arts Dept’s production of “Hello, Dolly”

  • Self-Employed
    • Burbank, California
    • Child Care Specialist & Pet Sitter
      • Jan 2004 - Aug 2010

      Supervised, cared for, and transported the children of various Burbank families. Additionally/separately, cared for and watched pets overnight. Supervised, cared for, and transported the children of various Burbank families. Additionally/separately, cared for and watched pets overnight.

  • Centinela Feed & Pet Supplies
    • Burbank, California
    • Retail Sales Associate
      • Sep 2009 - Dec 2009

      Assisted in the set up and opening the Burbank location; maintained inventory, conducted transactions on a POS system, assisted customers with selecting their purchases, and kept the sales floor in pristine condition. Assisted in the set up and opening the Burbank location; maintained inventory, conducted transactions on a POS system, assisted customers with selecting their purchases, and kept the sales floor in pristine condition.

Education

  • Pepperdine University
    Bachelor of Arts (B.A.), Film & Creative Writing
    2010 - 2014
  • University of California San Diego - School of Extended Studies and Public Programs
    Copyediting Certificate, Copyediting
    2016 - 2017
  • John Burroughs High School
    Music
    2006 - 2010

Community

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