Experience

American Physical Society

• Book and Periodical Publishing
• 200 - 300 Employee

• Senior Facilities Service Coordinator

  • 2004 - Present

  Responsible for providing administrative support to the Director of Facilities in the management of a 35,000 square foot office building occupied by the editorial division of this non-for-profit organization of physicists with 51,000 members nationwide. Supervise activities of housekeeping service; develop and implement cleaning schedules; conduct continuous inspections to ensure high level of service and adherence to contract specifications. Investigate and resolve all housekeeping issues, complaints and requests for additional services. Supervise and assign duties to full-time Senior Facilities Services Administrative Assistants and staff of part-time maintenance technicians; prepare periodic performance evaluations. Coordinate and schedule all maintenance operations. Oversee the scheduling and completion of maintenance of all (non-computer) office and communication equipment; schedule, monitor and document all outside service technicians when necessary. Monitor and maintain inventory on all housekeeping and basic office supplies and equipment; negotiate with vendors to obtain optimum pricing and volume discounts. Review and approve all vendor invoices prior to submitting to accounts payable department. Oversee and coordinate schedule of meeting reservations for six conference rooms; handle all specialized set-up arrangements. Monitor building HVAC systems to ensure most efficient operating schedules. Develop and implement monthly, quarterly and annual preventive maintenance schedule of all critical systems. Oversee activities of building security staff to maintain 24/7 surveillance operations. Provide 24/7 support for all normal and emergency building systems in absence of Director of Facilities. Show less



TRITEC ASSET MANAGEMENT

• East Setauket, Ny

• Assistant Property Manager

  • 1996 - 2004

  Responsible for providing administrative support and supervision in the management of operations for a commercial portfolio encompassing over 15 properties, including an eleven building medical center and a condominium unit. Acted as primary liaison between TRITEC and tenants, vendors and landlords. Scheduled and coordinated all service calls, maintenance operations, and capital improvements; oversaw activities of staff of maintenance technicians. Maintained detailed records of all service calls; prepared and processed all invoices. Conducted monthly meetings with maintenance manager to address and resolve any ongoing concerns, repair issues and projects. Administered annual operating budget for each property; prepared monthly expenditure reports for accounting department detailing all billed service calls and property expenses. Provided assistance in the solicitation of bids for service and construction contracts. Facilitated tenant meetings for the building occupied by TRITEC. Coordinated all conference room reservations; maintained records on tenant usage and billed accordingly. Show less