Accounts Payable Coordinator

• Sep 2021 - Present

A leading construction company providing residential and commercial ready-mix concrete and asphalt for small and large projects, foundations, and winter snow removal and trucking contracts. • Manage and structure daily AP tasks for business operations and project related expenditures, collaborate with 4 Project Managers and CFO regarding scheduled deadlines, month end closing and project reporting. • Primary contact for all vendors and supplier payment inquiries. Maintain vendor set-up… Show more A leading construction company providing residential and commercial ready-mix concrete and asphalt for small and large projects, foundations, and winter snow removal and trucking contracts. • Manage and structure daily AP tasks for business operations and project related expenditures, collaborate with 4 Project Managers and CFO regarding scheduled deadlines, month end closing and project reporting. • Primary contact for all vendors and supplier payment inquiries. Maintain vendor set-up and profile maintenance, monthly statement reconciliation and vendor analysis. • Assemble, code and enter daily invoices, employee expenses and Capex expenditures. Run approved batch payments with scheduled agreement terms in Maestro Technologies system. (Cheque, EFT, Online, Credit Card, USD). Identify and correct errors, calculate/accrue extensions, and review vendor discounts. • Support management with auditing period reporting and documentation as required. • Assist with reorganization of AP filing system and review file retention schedule. • Provide reception coverage, prepare bank deposits, receive cash/credit card payments, enter hourly staff and equipment timesheets to assist payroll for operational support. Show less A leading construction company providing residential and commercial ready-mix concrete and asphalt for small and large projects, foundations, and winter snow removal and trucking contracts. • Manage and structure daily AP tasks for business operations and project related expenditures, collaborate with 4 Project Managers and CFO regarding scheduled deadlines, month end closing and project reporting. • Primary contact for all vendors and supplier payment inquiries. Maintain vendor set-up… Show more A leading construction company providing residential and commercial ready-mix concrete and asphalt for small and large projects, foundations, and winter snow removal and trucking contracts. • Manage and structure daily AP tasks for business operations and project related expenditures, collaborate with 4 Project Managers and CFO regarding scheduled deadlines, month end closing and project reporting. • Primary contact for all vendors and supplier payment inquiries. Maintain vendor set-up and profile maintenance, monthly statement reconciliation and vendor analysis. • Assemble, code and enter daily invoices, employee expenses and Capex expenditures. Run approved batch payments with scheduled agreement terms in Maestro Technologies system. (Cheque, EFT, Online, Credit Card, USD). Identify and correct errors, calculate/accrue extensions, and review vendor discounts. • Support management with auditing period reporting and documentation as required. • Assist with reorganization of AP filing system and review file retention schedule. • Provide reception coverage, prepare bank deposits, receive cash/credit card payments, enter hourly staff and equipment timesheets to assist payroll for operational support. Show less

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