Janean Jeffries

Senior Coordinator at ViacomCBS
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Contact Information
us****@****om
(386) 825-5501
Location
US

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Experience

    • United States
    • Entertainment
    • 700 & Above Employee
    • Senior Coordinator
      • Sep 2016 - Present

      • Sr Coordinator Support to Keri Flint, EVP of Production, Lily Neumeyer, EVP of Development & Nina Diaz, President/Chief Content Officer under the MTVE Entertainment (MTVE) umbrella • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel stay • Set up Video Conference meetings between several locations across U.S/International • Create & circulate schedules, calendars, contact lists, distribution lists, & other production related documents • Coordinate with facilities for team/desk moves & new hire setup. • Plan team & cross-functional events/offsites Screen telephone calls, roll calls or leave detailed messages • Work closely with outside production companies for various television shows • Handle trackers & grids for various television shows & networks • Handle all expenses for travel in Concur • Work with others on the team to set up screenings &/or auditions for various television shows per network • Work on Tentpole shows – CMT Awards & Red Carpet Special, Dear Mama, MTV Awards • Proof read all outgoing written material to ensure its grammatical correct •Team Leader for Cultural events; plan, set up & execute the outings • Order all office supplies for production department • Ability to be discrete and maintain confidential information • Attend business meetings, take notes & provide minutes of meeting • Edit/create PowerPoint presentations for meetings • Work with internal/external vendors • WestCoast Co-Chair for RISE (Employee Resource Group) • WestCoast Chair for MTVE Culture Club • Moderate panels for events (including/ not limited to interviews of panelist) ) • On the Return to Work (RTO) committee for East/West coast; responsible for setting alternate days for MTVE team to work in agile space • Evaluate scripts & offer feedback • A part of the directors & writers initiative program • Watch dailies of shows & give notes • Assist with pitches • Research books that we may turn into script for MTVE brand

    • United States
    • Broadcast Media Production and Distribution
    • 700 & Above Employee
    • Executive Administrative Assistant
      • Apr 2016 - Sep 2016

      • Administrative support to CEO’s, owners, presidents, directors, attorneys & managers • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel stay for directors, attorneys &/or clients • Set up Video Conference meeting between several locations across U.S. • Screen telephone calls, roll calls or leave detailed messages • Redlining, editing & proofreading • Process all outgoing mail, pick up & distribute internal mail • Administrative support to CEO’s, owners, presidents, directors, attorneys & managers • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel stay for directors, attorneys &/or clients • Set up Video Conference meeting between several locations across U.S. • Screen telephone calls, roll calls or leave detailed messages • Redlining, editing & proofreading • Process all outgoing mail, pick up & distribute internal mail

    • United States
    • Entertainment Providers
    • 700 & Above Employee
    • Executive Assistant
      • Jan 2015 - Nov 2015

      Temp assignment: Through AppleOne • Administrative support to CEO’s, owners, presidents, directors, attorneys & managers • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel stay for directors, attorneys &/or clients • Upload documentation to ELF system/Desksite & Workshare • Screen telephone calls, roll calls or leave detailed messages • Assist attorney with legal documents, redlining, editing & proofreading • Edit/create PowerPoint presentations for meetings • Attend business meetings, take notes & provide minutes of meeting •Process all outgoing mail, pick up & distribute internal mail

  • LoveLife Entertainment
    • Greater Los Angeles Area
    • Executive Assistant
      • Jan 2014 - Jan 2015

      Administrative support to CEO • Set up meetings & appointments • Send out scripts & treatments • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel • Read scripts • Research: locations, actors, productions, &/or studios • Watermarked scripts • Script Coverage • File • Organize business & personal matters • Manage social media • Order and/or pick up office and household supplies Administrative support to CEO • Set up meetings & appointments • Send out scripts & treatments • Calendar management: schedule meetings in & out of the office • Coordinate travel arrangements & hotel • Read scripts • Research: locations, actors, productions, &/or studios • Watermarked scripts • Script Coverage • File • Organize business & personal matters • Manage social media • Order and/or pick up office and household supplies

    • Germany
    • Movies, Videos, and Sound
    • 1 - 100 Employee
    • Executive Assistant
      • Jul 2008 - Mar 2013

      • Served as an Executive Assistant to President & CEO, Executive Vice President of Studio Relations & Legal Department • Assisted the EVP of Studio Relations with studio screeners, studio websites, database & studio research • Coordinated travel arrangements, transportation, & hotel stay for all three executives & their families • Screened telephone calls, rolled calls or left & took detailed messages • Assisted in house attorney with legal documents, redlining, editing & proofreading • Wrote/edited business letters on behalf of executives utilizing excellent written communication skills • Designed, formatted & edited PowerPoint documents on behalf of executives • Handled expenses, requisitions & invoices for office, filed into accounts payable • Ordered & maintained office supplies, kept kitchen stocked • Attended business meetings, took notes & provided minutes of meeting • Managed office logins/passwords on various websites

    • United States
    • Animation and Post-production
    • 700 & Above Employee
    • Executive Assistant
      • Aug 2007 - Jul 2008

      • Served as an Executive Assistant to Human Resources & Sr. Vice President of TV Business & Legal Affairs • Assisted Human Resources with new hire packets, exit interviews and special projects • Screened telephone calls, rolled calls or left & took detailed messages • Interfaced with various international & domestic contacts • Assisted SVP of TV Business Legal Affairs with legal documents/contracts, redlining, editing & proofreading • Managed all correspondence for files dealing with TV projects pending & currently on- air/ Created legal letters to agents, producers & creators of TV show, while maintaining hard copies & electronic files, scanned contracts into systems • Ordered & maintained department supplies.

Education

  • KD Conservatory College of Film and Dramatic Arts, A Subsidiary of KD Studio, Inc.
    Associates, Theater Arts
    1995 - 1997
  • The University of Texas at El Paso
    1991 - 1995

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