Department Administrator of Art History and Department of Classics

• Oct 2021 - Present

HR Operations/Payroll Administrator

• Aug 2008 - Jan 2022

Recommends procedure improvements to the Human Resources Operations front desk process with a focus on streamlining to better support the high volume of traffic. Developed step-by-step training manuals for onboarding international students. • Provides front desk coverage and assists staff, faculty, and students with questions regarding completion of new hire / rehire paperwork.,• Assists non-residents completing documentation for the foreign national information system (FNIS); both on-line data entry and collection of completed paperwork (new employees and those extending their work eligibility). • Guides employees in completing section 1 of I-9 and completes section 2 for both U.S. and international employees. . • Gathers information and expedites subpoena requests (W-2), manages the reprint queue for tax documents (e.g. W2’s, 1042-S’s, etc.). • Assists the MyHR team with resolving and troubleshooting W2 issues.• Performs various duties to ensure efficient office operations including, making copies of appropriate items from immigration documents (passports, etc.) and delivering paperwork and/or employee to the appropriate specialist to handle specific issues; files documents and manages the indexing process via excel spreadsheet, distributes mail.• Responsible for completing the data entry component, with a focus on data accuracy in PeopleSoft.

Compensation Administrator

• Aug 2008 - Jan 2022

Recommends procedure improvements to the Human Resources administrative process with a focus on streamlining to better support the school/unit business needs. Developed step-by-step training manuals, and conducts campus wide tours to improve compensation staff onboarding experiences on both the Evanston and Chicago campus. • Oversees the position management process: creation of new position numbers for approved jobs. Collaborates with HR staffing to develop internal/external job postings. Ensures all transactions are in compliance with state and federal regulations.• Manages the ad-hoc reporting process, query development, and internal staff access levels of PeopleSoft data.• Primary contact, approver, and policy/process enforcer for Independent Contractor, Special Pay and Additional pay requests. Partners with school/unit Administrators to ensure federal compliance for staff and third party vendors.• Participates in various compensation surveys that result in information such as best practices, trends, market pay rates, economic conditions, etc. Ensures appropriate surveys are purchased and made available to senior staff.• Assists with planning, execution and implementation of the annual salary/merit planning process; provides user guidance to school/unit Administrators. • Manages the purchasing process/administration. Partners with external vendors to negotiate rates and solicit discounts both in and out of network. • Manage complex calendars for 4 senior staff.• Conducts temporary staff interviews and provides work direction and daily supervision for peak season administrative support.

Event Planning & Coordination Experience

• Aug 2008 - Jan 2018

Creates, implements, and manages, in conjunction with leadership program/event operation plans. Reviews plans, meets with leadership and key faculty and staff; provides advice and counsel and recommends changes and improvements to program/event planning and/or operations to better meet organizational needs and objectives and ensure most efficient use of resources. Programs/events have included Annual United Way Campaign, Annual Take Your Sons & Daughters to Work Day; Annual Central HR Holiday and Summer Outings; 2010 Midwest CUPA conference (2 days; approximately 70 attendees). • Recommends program/event details including theme, venue, catering, dates/times, attendees/participants, room layout, technology needs, etc. based on program/event objectives.• Organizes and executes administrative aspects of program/event operations, which may include data maintenance (mailing, invitation, attendance, RSVP lists); management of timelines and related expenses (venue, food, entertainment, technology); coordination of graphic design and/or scripting; staffing; working with subcontractors; documentation of results & response levels. • Optimizes the use of technology including social media for marketing, communications & data reporting.• Partners with internal/external staff, department, and University colleagues to facilitate program/event and provides necessary documentation and follow-up.• Recruits, engages, trains and provides work direction to volunteers and vendors.• Manages program/event approved budget ensuring to minimize expenses while maximizing return.

Hr Information Specialist & Benefits Coordinator

• Apr 2004 - Feb 2007

• Provided Human Resources and Payroll support for 4,000 employees.• Managed the employee verification process.• Efficiently entered all new hire and employee changes into PeopleSoft. • Coordinated logistical arrangements, and ensured accurate record keeping of weekly orientations.• Improved supervisor’s efficiency by providing accurate and immediate information on payroll and HR issues to employees.• Supported the successful transition from ADP HORIZON to PeopleSoft. • Provided Human Resources and Payroll support for 4,000 employees.• Managed the employee verification process.• Efficiently entered all new hire and employee changes into PeopleSoft. • Coordinated logistical arrangements, and ensured accurate record keeping of weekly orientations.• Improved supervisor’s efficiency by providing accurate and immediate information on payroll and HR issues to employees.• Supported the successful transition from ADP HORIZON to PeopleSoft.

Payroll/Accounts Payable Assistant

• Sep 2000 - Apr 2003

• Utilizing the ADP ETime system, processed payroll for over 1,000 employees.• Developed and maintained a filing system for all new hires, terminated employees, and accounts payable documents.• Created customized adhoc reports for various departments.• Prepared, tracked and data entered invoices. • Utilizing the ADP ETime system, processed payroll for over 1,000 employees.• Developed and maintained a filing system for all new hires, terminated employees, and accounts payable documents.• Created customized adhoc reports for various departments.• Prepared, tracked and data entered invoices.

Accounting Manager

• May 1993 - Jan 2000

Promoted 4 times in 7 years was also awarded employee of the month and year. Promoted 4 times in 7 years was also awarded employee of the month and year.