Accounting Specialist

• Oct 2020 - Present

Accounts Receivable Claims / Purchasing Admin

• Oct 2018 - May 2020

• Created Credits and invoices in Blue Cherry, to charge/correct pricing, tax, shipping and other additional services for custom orders under our Corporate Sales department.• Responsible for reconciling the Corporate Sales accounts, both US and Canada, in SAP• In charge of creating credits for defective merchandise, deemed unnecessary to return, as well as those for Canadian customers.• Created all Return Authorizations, to allow for faster processing of returns to the Distribution Center, and ensure credits were generated for the correct accounts and pricing. This also included ensuring that returns remained within the allowed percentage.• Verified and created credits for additional agreements made with customers, such as Advertising Allowances, Margin Assistance, and Promotional Card reimbursements.• Worked with multiple departments, as well as the Accounts Receivable department of our Parent company, to research and verify credits taken by customers. This ensured customers did not take duplicate credits as well as saved $200k +, in a single week, confirming that a customer was taking their credits at full price, not accounting for their account discounts.• Responsible for updating Customer account information in Blue Cherry• Handled New Customer Account paperwork and setup, ensuring all required agreements, contracts, credit, and general information was completed and accepted by both parties.• Compiled Monthly, Quarterly, and Yearly AR reports for department heads and our Parent company

Purchasing Admin/Specialist

• Jul 2016 - May 2020

Purchasing Admin• Responsible for reviewing all non-inventory and Fixed Asset POs for proper G/L coding, adherence to Purchasing policies, and accuracy, prior to approval, in both Expense Watch and SAP- SRM.• Maintained the Open PO spreadsheets, working with the PO creators to verify open PO information and closing of completed POs• Used the Purchasing systems, SAP, and Perceptive Content to research submitted invoices for accuracy and avoid duplicate payments.• Responsible for Monthly, Quarterly, and Yearly reporting to members of the Finance department, as well as heads of other departments.• Set-up and maintained G/L coding, Cost Centers, Users, and Approval workflow in the Purchasing systems• In charge of creating and maintaining SOPs and training all users, PO creators and department approvers, for Expense Watch and SAP - SRM

Inventory Specialist/ Purchasing, Accounting

• Mar 2011 - Feb 2016

• Addressed Internal and External Customer inventory issues and concerns in a timely manner· Maintained and Updated Inventory and Accounting Procedures· Purchaser of metal sheet, plate and bar goods, based on inventory usage reports, as well on an as needed/job specific requirement.· Inventory Management for 1.5 million dollars of metal. Shop wide physical inventory counts, order tracking and remnant tracking material for costs purposes. · Inventory warehouse control for standard versus buyout inventory.· Improved and maintained the Inventory Systems. Charged with researching and determining Supply Levels and Order Points based on Previous and Projected Usage· Responsible for improving and creating inventory part numbers.· Reviewed all credits for inventory and pricing accuracy to customers.· Responsible for resolving inventory discrepancies. Annual inventory physical discrepancies were less than 1% difference.· Month end and Year End procedures for Inventory, Sales Analysis, AR, and Order Entry.· Train employees on inventory, and sales portions of the system.• Accounting responsibilities: Processing New Customer Credit applications, setting up and maintain customer accounts. • Payment application: Cash, Check, Credit Card, ACH• Created credits to balance out tax discrepancies • Collections. • Research and resolve account discrepancies. • GL entries. • Monthly audits of both AP & AR entries into the proprietary system vs. the bank account and customer accounts, including cash, check, credit card, and EFT.• Trained in all aspects and duties of the Accounts Payable and Accounts Receivable positions. Able to assist during busy seasons, as well as functioning as a Back-up as needed for vacations and/or sick days.• Projects on an as needed basis for Controller and Vice President on an average of one to three per week on an on-going basis.

AA: Inventory, Purchasing, HR, Payroll

• Jul 2008 - Feb 2011

Columbia Manufacturing · Maintained and Updated Operating Procedures and Product Manuals· Compiled Reports, to help in the determination of Floor Operations.· Personnel duties: including, Maintaining Team Member Electronic and Hard files, Compiling Review Information and Notifications, Completing and Processing New and/or Separating, Team Member Forms · Verification and Entry of Timecards into the Payroll system, assigned Vacation time, documented Occurrences, and notes for Hourly as well as Salary personnel. · Manufacturing Purchaser, acting as the Contact for Vendors, negotiating pricing, Locating New & Back-Up Suppliers.· Matching, verification, and coding of invoices for payment.· Inventory Management: Shop wide weekly Physical inventory counts, Receiving inventory items, Order Tracking· Improved and Maintained the Inventory Systems. Charged with researching and determining Supply Levels and Order Points based on Previous and Projected Usage· Took the Physical Inventory process from a 4-day process, down to a single day, thereby opening up time to absorb the Personnel position.

Administrative Assistant

• Apr 2008 - Jul 2008

Tharco Container: April-May•As a Customer Service Runner, I was tasked with pulling working files, researching in archives, and locating misfiled data in a timely manner.•Interacting with other Departments, such as the Warehouse and Shipping Depts. •Verified Custom orders to ensure that costly errors were not passed on to the Production Warehouse/ Customer, while also maintaining other time sensitive duties.•Stocking and ordering of Office and Beverage SuppliesGensco Inc.: June-July

Assistant Branch Manager

• May 2007 - Jan 2008

•Performed the duties Office Assistant, answering multi-phone lines, greeting and directing incoming customers/employees, processing applications, and the assignment of Safety Equipment•Assignment and Dispatching of Employees to Customer Jobs•Tracked Employee hours and Processed Payroll at the end of each Employee’s shift •Prepared quotes and performed background/credit checks, for prospective/new customers•Utilizing Excel I Prepared reports and compiled weekly packets, including Payroll and Petty Cash, for the Corporate Office.•Responsible for all A/R and some A/P, including sending Invoices and Collections Notices to Customers

Crew Member - Operations Coordinator - Assistant Manager

• May 2004 - Apr 2007

• Supervised daily operations• Performed Beginning, End of day duties, and to balance service and profitability • Made Payroll adjustments, utilizing Excel • Addressed Customer Concerns• After each set, and at the end of the day, balanced out the tills and the safe. Prepared deposits. Set up the tills to have adequate funds, for the next set. • Performed a weekly inventory, ordered, and received supplies, based on the coming week's projected attendance.