Experience

Precision Pump & Valve Service, Inc.

• United States
• Oil and Gas
• 1 - 100 Employee

• Accounting Assistant

  • Dec 2021 - Present

  Responsible for logging all payments and deposits to our DCL (Daily Cash Log) for cash forecasting. Update DCL each morning using our bank statement and clear invoices accordingly.Process, vouch and clear all ACH payments (including direct payments, discounted invoices, ACH transfers). Match all discounted invoices to packing slips ensuring the products ordered are the products delivered and on the PO as assigned. Vouch all Non-PO invoices (service invoices, rental invoices, utlities, etc.) and code to the correct general ledger account. Process AP checks each week during a weekly call with the owner. (Pull all invoices, work up all discount invoices and print checks.) Weekly payroll for staff at the KY location and backup to WV payroll. Includes weekly EFTPS payments, manual child support payments, garnishments and 401k uploads. In charge of new hire paperwork for each KY employee. Enroll new hires in any elected benefits and ensure their deduction is properly entered in Sage. Keep all new hire forms up to date (W-4, state withholding, new hire reporting, etc.).Responsible for paying all vendors in a timely manner and utilizing quick pay discounts to save the company money. Work closely with CFO and supervisor on prepay discounts to ensure all discounts taken are accounted for and are cleared off the general ledger. Work closely with CFO and supervisor on month, quarter and year end duties as assigned (1099, 1095, W-2, payroll quarter closing, AP monthly closing). Prepare training workbooks for each task assigned and trained on. Keep breakdowns between both companies up to date (benefits, etc.).Monthly reconciliation of several different G/L accounts, which includes finding and fixing any mistakes made by the department during the month.Backup to accounts receivable, which includes preparing bank deposits, petty cash reconciliation and invoicing.



CLEARON CORP.

• United States
• Chemical Manufacturing
• 1 - 100 Employee

• AP/AR Specalist

  • May 2021 - Dec 2021

  Direct report to the Finance Manager. Substantial interaction with the Controller as well as Plant Controller and other key internal customers such as Customer Care Team and other key members of the organization. Operated the key accounts payable and receivable processes as well tasks and duties. Review of and coding for AP invoices in SAP. Managed match process of vendor invoices, PO’s, and expense accounts. Facilitated invoice approvals to proper staff and budget holders. Researched and verified the differences in receipts and invoiced amounts. Assisted with review on open POs, aging items, and running aging reports, and follow through to resolution. Assisted with focus on invoices that get paid within discount period vendors provide. Ensured appropriate internal controls are followed for all processes around vendor management, invoice submittal, approvals, and outgoing payments. Audit and process employee expense reports per travel and expense policy. Worked with the finance team to further develop daily processes and create efficiencies to improve overall functionality for the team and produce timely results.



Precision Pump & Valve Service, Inc.

• United States
• Oil and Gas
• 1 - 100 Employee

• Accounts Payable Specialist

  • Apr 2019 - Apr 2021

  Responsible for paying all vendors in a timely manner and utilizing quick pay discounts to save the company money.Responsible for logging all payments and deposits to our DCL (Daily Cash Log). Update DCL each morning using our bank statement and clear invoices accordingly.Input all non-PO invoices using G/L coding. Weekly payroll for the KY location and backup to WV payroll. Includes weekly EFTPS payments, manual child support payments, garnishments and 401k uploads. Monthly reconciliation of several different G/L accounts, which includes finding and fixing any mistakes made during the month.New Hire insurance eligibility and enrollments. Close month, quarter, and year duties. Backup to accounts receivable, which includes preparing bank deposits, petty cash reconciliation and invoicing.



Vanguard Financial Services

• Administrative Assistant

  • Jun 2008 - Jun 2020

  Take over management responsibilities while they are on vacation or out of the officeProblem solve accounts by logging into hospital databases (Siemens, Healthland)Insurance follow upHandle all bankruptcy cases and update accounts accordinglyAdjust patient accounts with charity write offs, insurance adjustments, etc.Pull payments from hospital systems and report to posting departmentMake collection calls for both soft and hard collectionsScreen all outgoing mailPrepare daily depositsHandle all deceased accounts and file claims with probate officesTravel to client offices as neededCheck in all new business files and key onto our Rumba AS400 systemHandle all insurance inquiries and submit eligibility requests via PassportResearch Medicare audit accounts when neededRetype all itemized statements to exclude diagnosis codesMain contact for several hospital systemsHandle supervisor phone calls when neededHandle attorney accounts and correspondence



United Talent Staffing

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Payroll Administrator

  • Jan 2018 - Apr 2019

  Process payroll for all five of our branchesComplete New Hire reportingSubmit weekly payroll and billing reportsBack up to internal staff payrollW-2 reportingHandle all direct deposits and paycardsWebsite administrationBackup HR Generalist, AR and Controller

• Accounting / HR Generalist

  • May 2015 - Apr 2019

  May 2015 - January 2018 HR Generalist & Payroll AdministratorOpen enrollment and insurance administration for all staff Enter and maintain child support orders including medical support ordersEmployment verification requestsRun extensive background checks when neededProcess weekly associate payroll and also biweekly internal staff payrollNew Hire reportingW-2 reportingHandle all direct deposits and paycardsWebsite administrationBackup HR Generalist, AR and ControllerCurrently have a 96WPM typing speed



United States Postal Service

• United States
• Government Administration
• 700 & Above Employee

• REC Keyer

  • 2007 - Nov 2008

  Keyed all letters, PARS (return mail) and Flats (magazines and large mail) that the computer system could not read.Maintained above average key strokes per hour. Required minimum was 7,500.Moved from station to station as needed to help key out each plant. Keyed all letters, PARS (return mail) and Flats (magazines and large mail) that the computer system could not read.Maintained above average key strokes per hour. Required minimum was 7,500.Moved from station to station as needed to help key out each plant.



Focus One

• Intake Coordinator

  • May 2006 - May 2008

  Answer and transfer incoming calls.Check in all encounter forms and verify all information was correct and ready to be billed. This includes checking diagnosis codes, procedure codes and insurance information.Scan in all encounter forms, correspondence and index accordingly. Answer and transfer incoming calls.Check in all encounter forms and verify all information was correct and ready to be billed. This includes checking diagnosis codes, procedure codes and insurance information.Scan in all encounter forms, correspondence and index accordingly.