Experience

Vanguard Claims Administration

• United States
• Insurance
• 1 - 100 Employee

• Executive Administrative Assistant

  • May 2019 - Present

  Support the President and other VP’s with meetings, conference calls, travel and conferences. Assist in day to day office management whether remote or in the office. Take meeting minutes for Mgt departmental meetings. Handle Marketing blasts via MailChimp. Support 80+ employees with travel (as needed), conference all set up, incoming mail, meetings, and anything else that is needed on a day to day basis. Arrange offsite holiday party for employees incl flight, hotel and venue details. Assist with on boarding new hires.



PHH Mortgage

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant

  • Jun 2015 - May 2019

  Support Vice President of Servicing Operations. Schedule and maintain all meetings, travel, email and conferences. Work as a liaison between VP and direct reports Schedule all travel (meetings/conferences) Manage expense reports via Concur Collect, manage and maintain monthly CEO Board letter for Servicing Create/maintain Quarterly Power Point Operating Review for CEO Schedule all aspects of interview process on behalf of Servicing/HR Support Vice President of Servicing Operations. Schedule and maintain all meetings, travel, email and conferences. Work as a liaison between VP and direct reports Schedule all travel (meetings/conferences) Manage expense reports via Concur Collect, manage and maintain monthly CEO Board letter for Servicing Create/maintain Quarterly Power Point Operating Review for CEO Schedule all aspects of interview process on behalf of Servicing/HR



Title Resource Group

• United States
• Real Estate
• 200 - 300 Employee

• Administrative Assistant

  • Nov 2014 - Apr 2015

  Support CEO of Underwriting/Title Resources and VP of Relocation Services- calendar and meeting requests Maintain weekly, monthly and quarterly spreadsheets for CEO, CFO, CEO of Underwriting, Audit Manager and Sales reps for meetings as needed. Maintain Org charts for CEO of Underwriting and for VP of Relocation Services Support Sales reps as needed for projects including Excel and Power Point Support CEO of Underwriting/Title Resources and VP of Relocation Services- calendar and meeting requests Maintain weekly, monthly and quarterly spreadsheets for CEO, CFO, CEO of Underwriting, Audit Manager and Sales reps for meetings as needed. Maintain Org charts for CEO of Underwriting and for VP of Relocation Services Support Sales reps as needed for projects including Excel and Power Point



Swets Information Services

• Netherlands
• Information Services
• 1 - 100 Employee

• Executive Assistant

  • Mar 2006 - Oct 2014

  Directly support President in all aspects- travel, calendar, meetings and callsMaintain and understand the utmost need for confidentiality in important matters with Senior Management and staffSupport Senior Management, Sales Managers, and Marketing Managers by coordinating all meetings via Outlook Calendar and GoTo Meeting, as well as travel, lodging, agenda, catering, and offsite team building exercisesTrack monthly expenses, collect receipts, organize and complete expense reports for corporate credit cards and cashLiaise will head hunter to coordinate new hire process from start to finish for 3-part hiring process per candidateMaintain and oversee expense reports for all Sales personnel using ExcelEnsure all RFP/RFQs and contracts are organized and signedUse Salesforce to track all closed wins and assign to Team LeadEnsure time sheets for Sales, including Latin America, as well as Publisher Relations ManagerOrganize and execute activities for corporate responsibility throughout the year including American Red Cross blood drives (8 years in a row), coat and food drives, etc. with a minimum of 5 efforts per yearSpecial projects such as supporting Greenwise initiative in 2013 by leading the effort for a 100% recyclable work environment

• Administrative Coordinator

  • Mar 2003 - Mar 2006

  Tracked account gains and losses for weekly and monthly report/meeting for Vice President and Regional Sales ManagersTracked all new and lost accounts for reporting to Vice President and Management.Book procedures-research, ordering, invoicing, spreadsheetsPrepared Electronic Data Interchange reports for customers and publishers



State of New Jersey

• United States
• Government Administration
• 700 & Above Employee

• Judiciary Clerk 2

  • Jul 1991 - Nov 2001

  Supported Chief and Assistant Chief Probation Officers in Administration Prepared and processed purchasing requisitions Coordinated fiscal budget funding for federal reimbursement funds Arranged and managed all employee travel and convention budgets Calculated and maintained weekly payroll and time records for Probation staff Subpoenaed litigants, maintained files and schedules for Intake Officers and Judges Supported Chief and Assistant Chief Probation Officers in Administration Prepared and processed purchasing requisitions Coordinated fiscal budget funding for federal reimbursement funds Arranged and managed all employee travel and convention budgets Calculated and maintained weekly payroll and time records for Probation staff Subpoenaed litigants, maintained files and schedules for Intake Officers and Judges