MBA Graduate Student - Communication

• Jun 2016 - Present

Concentration - Communication Concentration - Communication

Administrative Assistant

• Jun 2015 - Nov 2016

 Report to the District Administrator in the Corporate Rocky Mountain Office (District 7)  Successfully perform administrative tasks, calendaring, and scheduling to support field and office staff  Greets visitors in a courteous and professional manner and notified the appropriate party of guest’s arrival  Manages shipping and receiving including sending out overnight packages to appropriate destinations  Building Safety Warden, lead the safety and training program ensuring all OSHA guidelines are achieved and that all personal are safe and accounted for in case of a fire or tornado  Oversees and maintains safety training spreadsheet for District 7 associates and ensures that they are J-W compliant with our office, emergencies and machinery procedures.  Coordinated guest travel plans with meeting scheduling including booking their hotel rooms  Assume exiting assistant’s duties plus maintaining contracts, billing and accounts payables/receivables  Prepare customized reports, presentations, proposals and correspondence  Administrate office inventory including negotiating and procuring supplies, equipment and service  Serve as a lead on key company projects; consistently meets or exceeds timelines and expectations  Develop processes, maintain records and streamline office management practices

Equity Assistance Specialist

• Oct 2013 - Oct 2014

 Managed administrative tasks, calendaring, and scheduling to support 5-person, highly-mobile department  Planned 2 day, 1,000 attendee conference, and commended for successful organization of event  Oversaw 10-15 domestic/international travel arrangements per month, with solid stewardship of budget  Developed new organizational system to track employee travel itineraries, arrangements, and expenses  Safeguarded employee travel arrangements and meeting/conference scheduling with triple-check system  Demonstrated exceptional telephone and in-person customer service skills to professionals and public  Monitored budget and validity of expenditures, and entrusted with departmental Event Credit Card  Collaborated with Accounting Travel Coordinator, and supervised student worker  Authored new procedure book, outlining expectations and best practices for position

Research Center Administrator - Petroleum Engineering Department (Temporary Position)

• Feb 2013 - Jul 2013

 Provided temporary administrative support to 30-person office, and cross-trained for multiple positions  Assisted in reconciling expenses and monitoring research grant budgets, ranging from $20K to $300K,  Supervised student workers to ensure productivity and compliance with departmental policies  Assembled contracts for visiting professors, and assisted with domestic/international travel arrangements  Aided with conference event planning, including catering and presentation support  Assisted Principle Investigators with broad financial oversight planning  Requested to extend temporary position, due to success in position

Floating Administrative Assistant/Retail Sales Administrative Assistant

• Apr 2001 - Apr 2012

Floating Administrative Assistant (2006—2012)  Cross-trained in mailroom responsibilities, and Marketing, Product Development and HR departments  Devised purchase order tracking system, saving administrative time and increasing accuracy  Designed new record management system for Marketing Department  Provided inventory and supply ordering services, with emphasis on cost-containment  Completed personal responsibilities and additional tasks previously outsourced to temp workers  Confirmed success of new hires, by developing orientation process and access to departmental resources Retail Sales Administrative Assistant (2001—2006)  Supported 3 managers, 15 account executives and 3 marketing analysts with administrative tasks  Created departmental webpage within overall company website  Ensured training/presentation success by printing, collating, and mailing supplies  Arranged quarterly sales meetings, including venue, catering, and logistics

Center for Research Administrative Assistant

• Jul 1999 - Jan 2001

Helped proofread "Financial Management for Medical Groups" 2nd edition Receptionist to the Center for Research department Support for the research department Helped proofread "Financial Management for Medical Groups" 2nd edition Receptionist to the Center for Research department Support for the research department

File Clerk/Office Assistant

• 1999 - 1999