Experience

INOKS Capital S.A.

• Switzerland
• Investment Management
• 1 - 100 Employee

• Office Manager / Personal Assistant

  • Sep 2020 - Present



Executive PA Network

• Switzerland
• Non-profit Organization Management
• 1 - 100 Employee

• Member

  • Oct 2018 - Present



IMAD - institution genevoise de maintien à domicile

• Switzerland
• Home Health Care Services
• 700 & Above Employee

• Executive Assistant

  • Dec 2019 - Sep 2020

  - Logistics organization for internal and external meetings, preparing and distributing meeting documentation, taking minutes - Manage complex agenda, follow-up with public and private counterparts, by phone, e-mail and onsite - Manage and prioritize general manager’s mailbox, highly confidential topics - Business trips organization, prepare detailed plans, registration to conferences, speeches and presentation set-up - Dashboard follow-up, HR planning for management and communication team members in Vision RH software, monitoring deadlines - Keep a highly confidential level, institution’s reputation gatekeeper



Oryx Energies

• Oil and Gas
• 500 - 600 Employee

• PA VP & Group CHRO | Executive Assistant & HR Coordinator

  • Oct 2018 - Nov 2019

  AOG Advisory Services SA (Oryx Energies' holding) - https://www.aoginvest.com/a. FOR THE VP / GROUP CFO / HEAD OF REAL ESTATE- Manage complex agenda, follow-up with different internal and external counterparts- Organization of business trips, preparing detailed plans, registration to local and international conferences- Logistics organization for meetings, taking minutes, preparing board packs document, follow-up, finance files classification, expense reports- Organization of annual board meetings and AGM for group’s shareholders (VIP trips)- Interface with auditors, banks and other finance counterparts- Assist on personal matters (travels, booking restaurants, concerts etc…)o- Highly confidential tasksb. FOR THE GROUP CHRO- Write job descriptions, arrival / departure announcements, work certificates- Organize interviews in collaboration with recruitment agencies- Global follow-up of employees’ training plan (looking for adequate training company, registration, invoices)- Create an HR dictionary, within the scope of a new HRIS software implementation (Talentsoft)

• HR Coordinator & PA to Chief HR Officer

  • Sep 2017 - Sep 2018

  a. HR tasks- Provide high level executive support to the CHRO in all facets of his function- Assist in preparing job descriptions, drafting confirmation letters after trial period- Assist in recruitment: organization of recruitment interviews, arrange travel, reimbursement and invoice payment when needed- Enhance employees well-being and foster dialogue- Liaising with ad hoc departments to arrange employees’ arrival/departure- Managing training programs (training request forms, expenses, invoices negotiation, track record of all training courses done for all employees) - HRIS: implementation new IS, writing job descriptions, HR dictionaryb. Administrative tasks- Daily agendas management for the MD, the COO, CFO, CHRO and other senior managers- Organize executive appointments, coordinating logistics for internal and external meetings and taking minutes- Organization of seminars and internal / external corporate events- Administrative support: drafting internal and external correspondence, e-mail, transmission and filing of documents, Powerpoint presentations- Coordinating travel arrangements, visa requests and travel expenses- Budget follow-up- Competitive and business intelligence, discreet and confidential tasks

• Executive Assistant

  • Jan 2009 - Sep 2017

  LEGAL TASKS- Legal and paralegal tasks: deal with compliance questionnaires, maintain contracts’ database up-to-date- Prepare Notices, Minutes for the Boards of Directors and AGM for companies based in Geneva and Africa, French and English- Preparation of board document packs, reports and ad-hoc documents. Manage correspondence for various institutions (e.g. Registrar of Commerce, banks, Notaries, lawyers, head of State)- Budget follow-up- Managing one administrative assistant FINANCIAL TASKS- Bank account opening and closing in Europe and Africa- Regular update of authorized signatories’ list- Gather various documentation for KYC / Compliance questionnaire ADMINISTRATIVE TASKS- Manage diary for senior managers- Organize executive appointments, coordinate logistics meetings and take minutes- Interface between head office and affiliates (30 offices)- Organization of annual seminar and internal / external corporate events (30 to 120 persons)- Draft internal/external correspondence, transmission/ filing of documents, ppt presentations- Travel booking arrangements : flights, accommodation, visa requests and travel expenses- Competitive and business intelligence



Jet Management SA

• Genève, Suisse

• LOGISTICS COORDINATOR

  • Sep 2007 - Jan 2009

  - Set-up internal procedure to improve expenses control - Crew logistics : flight and hotel bookings according to crew planning - Negotiation with airlines and hotels to meet budget - Organize visas, medical and diverse administrative tasks - Set-up internal procedure to improve expenses control - Crew logistics : flight and hotel bookings according to crew planning - Negotiation with airlines and hotels to meet budget - Organize visas, medical and diverse administrative tasks



TIGNES OFFICIEL

• France
• Travel Arrangements
• 1 - 100 Employee

• BUSINESS DEVELOPER AND THEN EVENT MANAGER ASSISTANT

  • Mar 2003 - Aug 2007

  - Public relations, travel organization of high level clientele and partners (athletes, industrial managers, media personalities, etc) - Participate in workshops, seminars and international trade fairs as ambassador of the ski resort vis-a-vis private customers and international tour operators - Organization of sport and cultural events (DJ concert >15k people, ski and snowboard contests, motorsport…) - Monitor the accounting and budget of the department (>1M€/year) - Participate in the creation of group trips, seminars, symposia and sports events - Partnerships : contracts review, ensure partners’ advertisement / sponsorship - Drafting monthly reports - Member of the social and economic committee ("CSE")



Piau-Engaly

• France
• Travel Arrangements
• 1 - 100 Employee

• HOSTESS - HOSPITALITY MANAGER

  • Dec 1994 - Dec 2002

  Certified ISO 9002 ski resort After 3 winters in charge of welcoming visitors, then was hired on a fixed term contract and promoted to manage the reservations center where I successfully doubled the net result Certified ISO 9002 ski resort After 3 winters in charge of welcoming visitors, then was hired on a fixed term contract and promoted to manage the reservations center where I successfully doubled the net result



OFFICE DU TOURISME D'ARCACHON

• Arcachon

• HOSTESS AND PROJECT MANAGER

  • Jun 1994 - Sep 1997

  Welcome visitors, offer guided tours in french, english and german to promote local heritage Welcome visitors, offer guided tours in french, english and german to promote local heritage