Experience

Community Health Centers, Inc.

• United States
• Hospitals and Health Care
• 100 - 200 Employee

• Operations Administrative Assistant

  • Dec 2022 - Present



Vargas Air Conditioning, DBA

• Executive Administrative Assistant

  • Jul 2021 - Mar 2023

  Executive Assistant (Remote) ▪ Provide administrative support to the President, and specific members of the Finance and HR teams. ▪ File and retrieve important and confidential documents. ▪ Prepare invoices, quotes, reports, letters, financial statements, and other documents, using word processing, spreadsheet, and accounting software. ▪ Make travel arrangements for executives. ▪ Maintaining accounts receivable files and records. Executive Assistant (Remote) ▪ Provide administrative support to the President, and specific members of the Finance and HR teams. ▪ File and retrieve important and confidential documents. ▪ Prepare invoices, quotes, reports, letters, financial statements, and other documents, using word processing, spreadsheet, and accounting software. ▪ Make travel arrangements for executives. ▪ Maintaining accounts receivable files and records.



Vargas Air Conditioning

• Executive Assistant Office Manager

  • Jun 2013 - Jul 2021

  Executive Assistant/Office Manager ▪ Provide administrative support to the President, and specific members of the Finance and HR teams. ▪ Supervise and train other clerical staff and arrange for employee training by scheduling training and organizing training material. ▪ Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. ▪ Set up, interpret, and oversee administrative and… Show more Executive Assistant/Office Manager ▪ Provide administrative support to the President, and specific members of the Finance and HR teams. ▪ Supervise and train other clerical staff and arrange for employee training by scheduling training and organizing training material. ▪ Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. ▪ Set up, interpret, and oversee administrative and operating policies and procedures for employees. ▪ Coordination of meetings and appointments as directed by the President. ▪ Coordinate and direct office services, such as records, budget preparation, personnel issues, and housekeeping, to aid executives. ▪ Make travel arrangements for executives. ▪ Prepare invoices, quotes, reports, letters, financial statements, and other documents, using word processing, spreadsheet, and accounting software. ▪ Maintaining accounts receivable files and records. ▪ File and retrieve important and confidential documents. ▪ Inventory and order materials, supplies, and services. ▪ Answer and direct phone calls, taking detailed messages when necessary. ▪ General clerical tasks. SPECIAL PROJECT: Update of employee paperwork and employee handbook.

• Administrative Assistant

  • Jan 2011 - Jun 2013

  Administrative Assistant ▪ Open, sort, and distribute incoming correspondence, including faxes and email. ▪ Prepare invoices, quotes, reports, letters, financial statements, and other documents, using word processing, spreadsheet, and accounting software. ▪ Process payroll information. ▪ Maintaining accounts receivable files and records. ▪ File and retrieve important and confidential documents. ▪ Inventory and order materials, supplies, and services. ▪ Answer and direct… Show more Administrative Assistant ▪ Open, sort, and distribute incoming correspondence, including faxes and email. ▪ Prepare invoices, quotes, reports, letters, financial statements, and other documents, using word processing, spreadsheet, and accounting software. ▪ Process payroll information. ▪ Maintaining accounts receivable files and records. ▪ File and retrieve important and confidential documents. ▪ Inventory and order materials, supplies, and services. ▪ Answer and direct phone calls, taking detailed messages when necessary. ▪ General clerical tasks.