Accounts Payable Specialist

• Mar 2018 - Present

Owner

• Apr 2012 - Present

Business owner, bookkeeper Business owner, bookkeeper

Accounts Payable Assistant

• May 2015 - Mar 2018

*Process high volumes of material invoices using three-way match system *Verify invoices are coded to proper phase of construction project *Obtain necessary approvals for invoices *Input subcontract information in accounting system *Assist with maintaining accounting information for subsidiary company using QuickBooks online *Special projects as required *Process high volumes of material invoices using three-way match system *Verify invoices are coded to proper phase of construction project *Obtain necessary approvals for invoices *Input subcontract information in accounting system *Assist with maintaining accounting information for subsidiary company using QuickBooks online *Special projects as required

Reimbursement Specialist

• May 2014 - May 2015

*Research underpaid insurance claims and request reprocessing *Submit appeals for denied and underpaid claims as needed *Research and update insurance fee schedules *Run reports of underpaid claims in manager's absence or per manager's request. *Special projects as required *Research underpaid insurance claims and request reprocessing *Submit appeals for denied and underpaid claims as needed *Research and update insurance fee schedules *Run reports of underpaid claims in manager's absence or per manager's request. *Special projects as required

Accountant/Bookkeeper/Accounts Payable/Accounts Receivable Analyst

• Aug 2012 - May 2014

*Researched outstanding receivable deductions and credit memos, matched and cleared deductions and credit memos. *Processed vouchers and invoices for completed purchase orders and updated inventory for received items *Prepared accounts receivable billings, received and posted payments and deposits, processed accounts payable and received inventory *Researched and resolved customer and vendor invoice discrepancies, called customers regarding outstanding invoices *Received and removed damaged items from inventory *Worked closely with Controller monitoring and researching inventory discrepancies *Prepared and posted general ledger entries, bank reconciliations, posted cash receipts *Uploaded punches from time clock for payroll processing and monitored employee available time off *Worked with CFO and staff accountant to assist with day to day accounting tasks, monthly reconciliations and month-end closing process *Created and updated spreadsheets and analyzed data *Assisted with grant reporting and gathering proper documentation *Prepared Rent Roll report and related journal entry, special projects, updated grant spreadsheets and data analysis *Prepared and sent out AR invoices, received payments, prepared and recorded bank deposits. *Coded & entered accounts payable, matched checks and mailed payments, three way match AP input *Processed weekly payroll, state & federal payroll taxes, 401K payments Show less

Accounting Assistant 4

• Nov 2008 - Mar 2012

*Prepared settlements between REIT subsidiaries and parent company *Prepared REIT dividend entries as required quarterly, semi-annually or annually *Initiated and prepared capital or equity contribution transfers and entries *Prepared monthly revenue & expense entries for foreclosed operating properties *Prepared monthly entries related to Community Development partnerships and Affordable Housing properties *Prepared and reviewed recurring tax credit and depreciation entries *Assisted with month end and yearend closing *Prepared monthly account reconciliations *Prepared monthly bank reconciliations and posted revenues and expenses for operating properties *Maintained accurate and complete documentation and files *Prepared general ledger entries for post retirement benefit activity *Prepared general ledger entries for stock compensation transaction *Prepared monthly capital analysis report *Prepared monthly average shares report *Assisted in preparation of quarterly call report *Monitored & reconciled various general and sub-ledgers accounts *Cross trained peers *Updated procedures *Worked with internal and external auditors during audit *Additional tasks & projects as assigned Show less

Accounting Assistant

• Mar 2008 - Nov 2008

*Prepared general ledger entries for post retirement benefit activity *Prepared general ledger entries for stock compensation transaction *Prepared monthly capital analysis report *Prepared monthly average shares report *Assisted in preparation of quarterly call report *Monitored & reconciled various general and sub-ledgers accounts *Maintained accurate, organized and complete documentation and files *Additional tasks and projects as assigned *Prepared general ledger entries for post retirement benefit activity *Prepared general ledger entries for stock compensation transaction *Prepared monthly capital analysis report *Prepared monthly average shares report *Assisted in preparation of quarterly call report *Monitored & reconciled various general and sub-ledgers accounts *Maintained accurate, organized and complete documentation and files *Additional tasks and projects as assigned

AR Reconciliation Specialist

• Jun 2007 - Aug 2007

*Prepared receivable invoices from management company to managed hotels providing proper documentation for billed amount *Prepared deposit and applied checks to appropriate receivable *Assisted accounts payable department as needed *Maintained accurate, organized and complete documentation and files *Additional tasks & projects as assigned *Prepared receivable invoices from management company to managed hotels providing proper documentation for billed amount *Prepared deposit and applied checks to appropriate receivable *Assisted accounts payable department as needed *Maintained accurate, organized and complete documentation and files *Additional tasks & projects as assigned

Tax Preparer

• Jan 2007 - Apr 2007

*Prepared individual income tax returns and amendments *Issued customer tax refund checks *Maintained accurate, organized and complete documentation and files *Prepared individual income tax returns and amendments *Issued customer tax refund checks *Maintained accurate, organized and complete documentation and files

Reconciliation Specialist

• Sep 2005 - Nov 2006

*Daily monitored cash, in-transit, suspense & teller over/under account for assigned branches *Researched differences and prepared necessary adjusting entries to general ledger and/or customer accounts *Researched rejected items from proof processing *Assisted fraud & loss department with clearing recovered losses *Created and updated procedures *Maintained accurate, organized and complete documentation and files *Various tasks & projects as assigned *Daily monitored cash, in-transit, suspense & teller over/under account for assigned branches *Researched differences and prepared necessary adjusting entries to general ledger and/or customer accounts *Researched rejected items from proof processing *Assisted fraud & loss department with clearing recovered losses *Created and updated procedures *Maintained accurate, organized and complete documentation and files *Various tasks & projects as assigned

Bookkeeper

• Oct 2004 - Apr 2005

*Performed full cycle accounts payable and receivable duties *Processed bi-weekly payroll and posted necessary general entries *Assisted with timely reporting & payment of all payroll related taxes. *Prepared deposits, posted receivables and prepared monthly bank reconciliation *Assist program manager with event planning and set up *Maintained accurate, organized and complete documentation and files *Various tasks and projects as assigned. *Performed full cycle accounts payable and receivable duties *Processed bi-weekly payroll and posted necessary general entries *Assisted with timely reporting & payment of all payroll related taxes. *Prepared deposits, posted receivables and prepared monthly bank reconciliation *Assist program manager with event planning and set up *Maintained accurate, organized and complete documentation and files *Various tasks and projects as assigned.

Finance Assistant

• Aug 1999 - Aug 2004

*Handled all aspects of accounts payable & receivable including proper assigning of expenses to accounts and funds *Assisted HR admin with bi-weekly payroll processing and ensuring new hire paperwork completed *Reviewed and processed expense reimbursements and reports *Monitored expense account transactions for validity *Ensured expenses were charged to proper accounts and funds *Grant reporting *Issued and mailed 1099 and W2 forms timely *Prepared sales and use tax return *Assisted with timely reporting & payment of all payroll related taxes. *Posted entry from ADP to record payroll, benefit expenses & tax liability *Prepared grant reports *Prepared financial statements and departmental summary report for board and finance committee meetings *Provided explanation of budget variances *Assisted in preparation & input of budget *Assisted with grant applications *Provided backup to admin assistant *Supervised and trained interns and volunteers *Worked closely with external auditing firm during audit *Maintained accurate, organized and complete documentation and files *Additional task & projects as assigned Show less

Various

• Oct 1997 - May 1998

*Accounts Payable *Data entry *Accounts Payable *Data entry

Accounting Assistant

• Apr 1990 - May 1997

*Daily balanced previous days deposits to premium processed reports *Prepared daily, weekly and monthly cash reports *Reviewed & researched daily error reports and made necessary correcting entries *Daily reviewed & released premium refund checks *Monthly reviewed & released agent commission checks *Monthly prepared payable or receivable invoice for assumed and ceded policies *Reviewed monthly assumed reject report and make appeals on rejection *Worked closely with internal and external auditors during audit *Maintained accurate, organized and complete documentation and files *Various tasks & projects as assigned Show less