Executive Administrative Assistant at Poma Metals Corp.

• Jul 2018 - Present

Administrative Specialist

• Jul 2018 - Jul 2018

Office Manager

• Oct 2012 - Dec 2017

Tracked and entered all labor time and materials using Jobboss. Billed and collected invoices for all jobs. Responsible for monthly and annual reconciliation with comptroller Maintained and updated all customer records in both Jobboss and paper filing system. Responsible as first point of customer contact. Review and execute construction contracts. Ordered all office supplies and job materials. Notarized documents as needed. Tracked and entered all labor time and materials using Jobboss. Billed and collected invoices for all jobs. Responsible for monthly and annual reconciliation with comptroller Maintained and updated all customer records in both Jobboss and paper filing system. Responsible as first point of customer contact. Review and execute construction contracts. Ordered all office supplies and job materials. Notarized documents as needed.

Development Administrative Assistant

• Feb 2011 - Oct 2012

Tracked and acknowledged all incoming donations via Etapstry Donor Database. Established structure for coding donations for reporting purposes. Worked with Development staff, Board, and Executive Director to identify and implement a plan to engage and solicit major donors. Coordinated annual fundraising events and monthly agency tours aimed at engaging community members to support Easter Seal’s mission. Supported Development Department in all major fundraising efforts including in-kind drives, special events, and marketing campaigns

Development Coordinator

• Jun 2008 - Jan 2011

Promoted to serve as team leader for the Benevon Fundraising Model tasked at generating approximately $1,000,000 in unrestricted donations each year. Worked with Development staff, Board, and Executive Director to identify and implement a plan to engage and solicit major donors. Coordinated annual fundraising event and monthly agency tours aimed at engaging community members to support CHARLEE’s mission. Managed agency’s volunteer program; including but not limited to, volunteer recruitment, placement, and recognition. Supported Development Department in all major fundraising efforts including in-kind drives, special events, and marketing campaigns Donor Relations Specialist, 2008-2009 Tracked and acknowledged all incoming donations via Raiser’s Edge Donor Database. Managed the receipt, storage, and distribution of all in-kind donations for 1,000 plus clients. Coordinated annual holiday drive; soliciting holiday donations, coordinating donation pick-ups, and, distribution of 3,000 + toys