Experience

Form3

• United Kingdom
• Financial Services
• 200 - 300 Employee

• Executive Assistant

  • Apr 2022 - 1 year 9 months

  London, England, United Kingdom



Realife Tech

• United Kingdom
• IT Services and IT Consulting
• 1 - 100 Employee

• Operations Manager and EA

  • Nov 2021 - Apr 2022

• Executive Assistant

  • Nov 2020 - Apr 2022

  Realife Tech is an Experience Automation Platform. We Understand. Human behaviour by linking systems and databases that people interact with in the real world. We Automate. Personalised experiences for each individual using machine learning and configurable workflows. We Respond. By instructing mobile & web applications and digital screens which content and offers to display to every person. The company works with over sixty of the world’s biggest venues and… Show more Realife Tech is an Experience Automation Platform. We Understand. Human behaviour by linking systems and databases that people interact with in the real world. We Automate. Personalised experiences for each individual using machine learning and configurable workflows. We Respond. By instructing mobile & web applications and digital screens which content and offers to display to every person. The company works with over sixty of the world’s biggest venues and events across eight countries. These include The O2, London; Tottenham Hotspur Stadium; LA Galaxy; Indianapolis Motor Speedway, and Outside Lands Festival.



Elliptic

• United Kingdom
• Financial Services
• 100 - 200 Employee

• Office Manager and Team Assistant

  • Dec 2019 - Aug 2020

  Elliptic's primary business is its blockchain analysis tool that provides cryptocurrency exchanges and financial services with anti-money laundering software. Here I was responsible for overseeing the day-to-day smooth running of the office as well as assisting the wider team with any administrative support. I also looked after the global offices in New York, Japan and Singapore ensuring they had all the support they needed.



OTRO

• United Kingdom
• Media Production
• 1 - 100 Employee

• PA and Office Manager

  • Mar 2019 - Aug 2019

  London, United Kingdom OTRO Studios sits at the intersection of talent and entertainment with sport at its heart. They build exclusive relationships with some of the world’s most inspiring, interesting and engaging Football talent. Here I was the PA to the CEO and the senior leadership team, supporting them in a variety of ways as well as looking after the office and ensuring the team was able to do their job.



Design Bridge and Partners

• United Kingdom
• Advertising Services
• 400 - 500 Employee

• Office Manager and PA

  • Jul 2015 - Nov 2018

  London, United Kingdom Superunion is a WPP branding agency network made up of five agencies, Brand Union, The Partners, Lambie-Nairn, Addison and VBAT. Here I was the office manager for an office of 180 employees across 4 floors, as well as a PA to 2 busy Directors. It was a very fast paced role, requiring extensive multi tasking and attention to detail as well as a proactive approach to get things done.



Lambie-Nairn

• United Kingdom
• Design
• 1 - 100 Employee

• Office Manager and PA

  • Jul 2015 - Dec 2017

  London, United Kingdom Lambie-Nairn was a branding and design agency that has now merged into Superunion. Here I was an Office Manager and PA to the senior leadership team.



MRI Software Investment Management Solutions

• Canada
• Software Development
• 1 - 100 Employee

• Office Administration Manager

  • Feb 2014 - Apr 2015

  Mayfair, London Office Management: ▪ Provide administrative support to a small team ▪ Booking meetings and ensuring all AV equipment is ready as well as catered lunches ▪ Liaise with IT for all software issues and setting up work stations ▪ Assist with report and presentation preparation ▪ Organise travel arrangements both locally and internationally for the team ▪ Diary management for the team including managing our meeting room calendar ▪ Organising team meetings and taking… Show more Office Management: ▪ Provide administrative support to a small team ▪ Booking meetings and ensuring all AV equipment is ready as well as catered lunches ▪ Liaise with IT for all software issues and setting up work stations ▪ Assist with report and presentation preparation ▪ Organise travel arrangements both locally and internationally for the team ▪ Diary management for the team including managing our meeting room calendar ▪ Organising team meetings and taking minutes ▪ Organise and plan all company events including Christmas parties ▪ Providing PA duties to senior members of staff ▪ Arrange and coordinate all aspects of the November office move ▪ Liaise with the landlord and maintenance team to resolve any issues ▪ Ensure all health and safety regulations are adhered to ▪ Ordering all stationary supplies for the office as well as business cards HR Administration Responsibilities: ▪ Maintained a high level of confidentiality at all times ▪ Created and managed the UK employee holiday and sick leave schedule ▪ Created and implemented a new holiday request process ▪ Ensured all new starters are provided with proper induction papers ▪ Gathered all new joiners information and pass it in to payroll department ▪ Assisted in the production of contracts for new joiners and update current employee contracts ▪ Managed the HR database containing confidential employee details ▪ Maintained all staff records in an organized manner Financial Responsibilities: ▪ Perform advanced book-keeping functions ▪ Reconcile expense invoices/receipts for the UK team ▪ Gathering and maintaining receipts for client billable expenses ▪ Raise all UK invoices and send to clients ▪ Prepare and reconcile bank statements on a weekly basis ▪ Maintaining control of the petty cash log ▪ Complete monthly travel forecasts to manage the travel budget ▪ Prepare all documentation relating to the UK office firsts annual audit process ▪ Supervise the first UK office annual audit Show less



ETM Group London

• Hospitality
• 100 - 200 Employee

• Office Coordinator

  • Apr 2013 - Feb 2014

  Canary Wharf, London HR Administration: ▪ Creating an HR employee filing system for 50 + staff members ▪ Managing staff files and ensuring all documents are valid and up to date, ensuring all starter packs have been filled out correctly, any visas where applicable have been properly documented ▪ Responsible for sending out invitations to trial shifts and setting up interviews ▪ Ensuring all trial shifts receive temporary uniforms to work their shifts ▪ In charge of gathering all Holiday Requests… Show more HR Administration: ▪ Creating an HR employee filing system for 50 + staff members ▪ Managing staff files and ensuring all documents are valid and up to date, ensuring all starter packs have been filled out correctly, any visas where applicable have been properly documented ▪ Responsible for sending out invitations to trial shifts and setting up interviews ▪ Ensuring all trial shifts receive temporary uniforms to work their shifts ▪ In charge of gathering all Holiday Requests to be approved by Group Operations Manager and the General Manager ▪ Responsible for entering all new starters onto our Fourth Hospitality System along with noting any leavers and ensuring their staff files are stored at head office ▪ Creating inventory lists of staff uniforms and locker distribution Office Administration: ▪ In charge of updating all menus on InDesign ▪ Responsible for entering staff hours onto our Fourth Hospitality system on a daily basis ▪ Liaise with the the payroll department regarding any payment queries ▪ Responsible for sending invoices to Head Office for processing and payment ▪ Responsible for matching delivery notes to invoices for the entire restaurant on a weekly basis, keeping records of them and sending them off to the accounts department for timely payment ▪ Responsible for ensuring all IT systems are working properly ▪ Manage administrative duties, filing, data entry, general organisation of the office ▪ Responsible for ordering all stationary supplies and staying within budget ▪ Assisting managers with any ad hoc admin duties on a daily basis Events Administration: ▪ Assisting the Senior Events Manager and Head of Marketing with any special events, sending out invitations, creating place cards, bespoke menus ▪ Taking all event enquiries and passing them on to the Senior Events Manager ▪ Collating receipts from past events and filing them Show less



Jamie Oliver Restaurant Group

• Seasonal Office/Events Coordinator

  • Oct 2013 - Jan 2014



Julep Bar; Blue, Inc; The Whiskey Republic; Lola's, Petit Robert Central and McGreevy's

• Events/Marketing Coordinator and Social Media Manager

  • Feb 2012 - Sep 2012

  Greater Boston Area - Managed all social media and website platforms for 6 venues, and consistently updated each with fresh content and created contests on a weekly basis. Gained 1,100 fans for one venue alone in a span of 4 months - Assisted in the coordination and planning of all events throughout the group as well as managed cross promotional events independently - Supervised events to ensure successful operations when the Business Development Director was unable to attend - Assisted the Business… Show more - Managed all social media and website platforms for 6 venues, and consistently updated each with fresh content and created contests on a weekly basis. Gained 1,100 fans for one venue alone in a span of 4 months - Assisted in the coordination and planning of all events throughout the group as well as managed cross promotional events independently - Supervised events to ensure successful operations when the Business Development Director was unable to attend - Assisted the Business Development Director with brainstorming upcoming promotions across the group - In charge of database management for the Group and consistently found new ways to grow the database - Established relationships with the local community for each venue, social media fans/followers, charitable organisations, and businesses - Acted as a marketing liaison to all staff and management through the creation, organisation and distributing of weekly venue event schedules and staff memos - Provided support through the timely creation of all necessary marketing collateral including, press releases, flyer production and signage for events - Responsible for all Administrative duties at the main office, answering all incoming calls, taking messages, replying to email enquiries and keeping an organised environment Show less



Talbots

• United States
• Retail
• 700 & Above Employee

• Sale Supervisor and Outreach Coordinator

  • Jul 2011 - Feb 2012

  Boston, MA - Supervise sales team of 7 sales associates to ensure everyones goals were met on a daily and weekly basis - Responsible for all outreach to gain new clients - Planned all store events including in store promotions and shopping parties on a monthly basis - Preformed opening and closing procedures with the Manager on duty - Maintained a high level of morale among Sale Associates and addressed any issues that may have arisen