Mary Borcean

Executive Assistant at Adams Street Partners
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Contact Information
us****@****om
(386) 825-5501
Location
Greater Chicago Area
Languages
  • English Native or bilingual proficiency
  • Greek -

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Credentials

  • Notary
    -

Experience

  • Adams Street Partners
    • United States
    • Venture Capital and Private Equity Principals
    • 200 - 300 Employee
    • Executive Assistant
      • Oct 2017 - Present

      Executive Assistant, Investor Relations & Marketing Teams Extensive calendar management and logistical coordination, working across multiple time zones on a global level. Planning, organizing, coordinating and facilitating team offsites and several social events. Arranging domestic and international travel, including hotel accommodations and car services, directions, restaurant reservations and preparing detailed itineraries to accompany the arrangement. Preparing travel and expense reports, including the reconciliation of reimbursements. Coordinating meetings and travel with other assistants both internally and externally to ensure continuity in the planning. Managing correspondence and prioritizing information and correspondence, proactively responding whenever appropriate. Actively tracking all activities and populating attendee data into the firm’s client relationship management (CRM) database. Running reports from Adams Street’s proprietary systems entering data regarding new fund relationships into CRM (Salesforce) and internal proprietary data systems. Anticipating and gathering relevant meeting and conference materials. Answering phones and relaying messages, including any appropriate follow up. Meeting and greeting clients and visitors, in accordance with Adams Street Partners’ expectations. Generating client-sensitive correspondence/binding presentations, including proofreading and formatting memos/documentation according to company guidelines and checking for spelling and grammar accuracy prior to their distribution. Coordinate virtual and on-site interviews for several candidates by accessing the availability of the hiring team leaders and cross checking that against the availability of the candidates. Scheduled meetings to coordinate feeback after interviews. Prepare customized slide decks in MS PowerPoint for client meetings. Providing back-up as needed to other administrative professionals. Show less

  • Lincoln International
    • United States
    • Investment Banking
    • 700 & Above Employee
    • Executive Assistant
      • May 2012 - Oct 2017

      Supporting C level executive bankers while working closing with other bankers and assistants in the firm. Managing calendars by directly contacting clients. Managing telephone incoming calls for bankers. Arranging complex travel, domestic and international. Setting up meetings which may include breakfast or lunch arrangements in or out of the office and sending calendar invites. Assistance with processing Merger and Acquisition and Capital Raising deals primarily through Lincoln’s contact manager system; Salesforce database. Help in the creation, editing and binding of PowerPoint presentations. Help in the creation of Microsoft Word documents. Responsible for submitting expense reports for executives. Plan, organize and host various marketing events. Coordinate and manage office procedures, promoting greater productivity and minimizing costs. Show less

  • Elite General Contractors Inc.
    • greater chicago area
    • Executive Assistant
      • Jan 2007 - Apr 2012

      www.elitegeneral.com www.elitegeneral.com

  • Kushner Management & Co., Inc.
    • Property Manager
      • Apr 2002 - Nov 2006

      Directed front office operations and property operations for multiple buildings totaling approximately 365 residential units. Supervised a staff of seven and hired all contractors for major repairs and daily operations. Evaluated credit and rental history of all new applicants, verifying all income and assets to ensure they met the resident selection criteria. Managed all financial matters pertaining to rents, operations costs and Accounts Payable/Receivable. Effectively managed all legal matters pertaining to contracts, marketing, leases, vendors and clients. Negotiated construction and vendor contracts for each building. Processed and batched all rent checks and handled bank deposits. Maintained certificate of insurance compliance pertaining to tenants and vendors. Implemented a new electronic tenant filing system and work order system. Show less

  • McKinsey & Company
    • Business Consulting and Services
    • 700 & Above Employee
    • Executive Assistant
      • 1997 - 2002

      High-profile, executive-level assistant supporting the Chief Executive Officer. Planned and executed a full range of all administrative functions pertaining to business correspondence, coordinated multiple executive and department meetings, and effectively managed chief executives agenda pertaining to calendar management, domestic and international travel, charities, functions and civil events. Handled a wide variety of liaison responsibilities with other Executives, Directors and Vice Presidents across the company. Oversaw sensitive and confidential matters relating to the daily activity of multiple departments with tact, discretion and commitment. Introduced and implemented new and effective daily operating methods. Show less

Education

  • Box Hill College
    Business Administration
  • Swinburne University of Technology
    Fashion Design

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