Experience

Sholes & Miller, PLLC

• United States
• Law Practice
• 1 - 100 Employee

• Firm Administrator

  • Jan 2019 - Present

• Executive Administrative Assistant

  • Nov 2017 - Dec 2018



NICHE MODERN

• Beacon, NY

• Finance Assistant / Executive Assistant / Purchaser

  • Jan 2016 - Jul 2017

  Accounts Payable: o Assists Financial Controller to ensure all vendors are paid accurately and on time o Prepares and sends credit card authorization forms to vendors to pay invoices o Collects and maintains W9 forms from vendors for tax purposes o Sets up new vendors in payable system o Works with vendors to set up ACH or electronic payments directly to their bank account through our payables system Bookkeeping: o Enters all receipts into bookkeeping software o Reviews daily credit card notifications to ensure all expenses are captured and accurate o Reconciles monthly credit card statements o Follows up with employees to obtain any missing receipts o Retrieves invoices from vendor websites Purchasing: o Purchases supplies for company including office, manufacturing and packaging supplies o Researches new vendors; negotiates for best pricing when possible o Creates and submits purchase orders to vendor Executive Assistant: o Handles calendar and travel for CEO o Collects and maintains contracts o Updates internal intranet pages o Keeps track of equipment purchases for insurance valuation inventory spreadsheet o Enters contacts and vendors into a sales software Counterfeit: o Reviews competitor websites for instances of intellectual property infringement where websites are using the company name or images to sell counterfeit products o Keeps track of instances of infringement o Prepares and submits legal notices to either the offending site or the Internet Service Provider of the offending company to request they remove violations of names or images Show less



Reader's Digest Association

• United States
• Book and Periodical Publishing
• 700 & Above Employee

• Administrative Assistant, Children's Publishing

  • Jul 2013 - Sep 2014

  Provided executive administrative support to the Managing Director/Publisher and the staff of the Children’s Publishing group handling all aspects of day-to-day administrative functions.• Coordinated meetings handling multiple calendars.• Arranged domestic and international travel.• Prepared expense reports for multiple personnel ensuring compliance with company expense policy.• Created a system to track author and artist contracts from contract origination to payment of invoices for services rendered. • Collected and maintained non-disclosure agreements.• Collaborated with the department in the successful development and marketing of new product lines.• Administered customer service support for individual customers as well as corporate clients.• Provided technical support for the group for various software applications on both PC and Mac computers. Show less

• Administrative Assistant, Global Content Group

  • Jun 2012 - Jul 2013

  Provided executive administrative support to the VP of the Global Content Group as well as the Editor-in-Chief of the Reader’s Digest International Magazines.• Supported the editors of the international editions of the Reader’s Digest magazine maintaining master schedule of international magazine articles.• Processed and tracked invoice payments for international writers and photographers.

• Administrative Assistant, European Marketing

  • May 2010 - Jun 2012

  Provided administrative support to the VP of International Marketing.• Booked international and domestic travel including obtaining visas.• Heavy expense processing and calendar management for multiple employees.• Meeting coordination involving on-site and off-site logistical planning.• Collaborated with the market research manager to create and distribute online surveys as well as collect, analyze and present survey results.

• Administrative Assistant, Internal Audit Department

  • Dec 2004 - May 2010

  Provided administrative support to the VP and the staff of the Internal Audit Department. • Coordinated with the department on the annual code of conduct process to certify all employees. • Proofread all internal audit reports before final distribution to company executives. • Assisted with internal employee investigations. • Prepared materials for board of directors meetings.



Entergy Nuclear Northeast/Consolidated Edison Company, Inc

• Communications Specialist, Outage Planning Analyst

  • Jan 1998 - Jan 2004