Tina Baptista

Accounts Payable Specialist at Strategic Communications
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us****@****om
(386) 825-5501

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Matthew Ferguson

Tina is the definition of a "go-getter." She has been an invaluable tool to the Strategic team and has worn many hats in the time we have worked together, constantly showing she is willing and capable to do anything for the success of the team.

Maggie (O'Hara) Sebaugh

Tina is a wonderful asset to Strategic Communications in her Accounts Payable role. She is timely, organized and pays close attention to detail!

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Credentials

  • Life Insurance - Nonresident Producer
    PRIMERICA FINANCIAL SERVICES, INC.
    Oct, 2012
    - Nov, 2024

Experience

  • Strategic Communications
    • United States
    • IT Services and IT Consulting
    • 1 - 100 Employee
    • Accounts Payable Specialist
      • May 2018 - Present

      • Receipt and reconciliation of vendor invoices (physical and electronic) and data entry into Accounts ​Payable, ensuring proper sorting, accurate coding and timely payment. Match documentation (purchase orders, packing slips and other related support) and files documents. Contact vendors as needed for invoice disputes. • Upon receipt of invoice(s), receiving of inventory (filling items) in TigerPaw software system, input tracking info where applicable and exporting data to QuickBooks for bill entry. • Research and resolve discrepancies with warehouse receiving/inventory control • Occasionally assists with cash forecasting and disbursements reporting. Assists with ACH/wire transfers, monthly journal entries and account reconciliations. • Ensure accuracy of what is recorded and provides comparisons to prior period(s) and budget(s). • Occasionally assist with tax filings (monthly/quarterly), annual budget and other special projects as needed. • Works with sales, operations and customer service on Accounting/Finance related issues.

  • HAT Collective Healthcare
    • United States
    • Medical Equipment Manufacturing
    • 1 - 100 Employee
    • Office Manager / Marketing Assistant
      • Mar 2015 - Jul 2015

      • Compiled monthly, quarterly, and yearly sales reports and EOY inventory reports. • Updated and maintained customer and product databases such as ACT and QuoteWerks. • Processed all outgoing customer shipments by logging shipments, emailing customers shipment notifications, tracking shipments and scheduling follow up calls for the sales team. • Processed all customer returns (RMA'S) by logging returns in RMA log, emailing customers RMA instructions, RMA follow up with customer / vendor ensuring product(s) have bee returned, inspected, and closed. • Provided support to sales team when needed such as answering questions and paperwork distribution. • Assisted with various marketing projects such as company website, advertising, and email campaigns (EMMA). • Continually update and create product policy manuals, product PDF'S, and product resources; assisted with creating / updating customer instructions for products as needed. • Managed company's Trial and Evaluation program for products. • Responsible for maintaining various company Spreadsheets and opportunity reports. • Answered multi-line phone system, greet visitors and sort / deliver mail. • Reported directly to the President of the company.

  • Central Sunbelt Federal Credit Union
    • hattiesburg, mississippi
    • Teller
      • Nov 2013 - May 2014

      • Accurately processed deposits, withdrawals, and payments while verifying member's identities and signatures. • Researched accounts, placed holds on accounts, transferred funds, ordered bank cards and checks. • Provided member services including wire transfers, stop payments, check ordering, cash advances, and safety deposit box entries. • Generated CTR's (Cash Transaction Reports), Suspicious activity notification forms, and official check log daily ensuring submittal to proper personnel. • Balanced currency, coin, and checks in cash drawer at the end of shifts, and calculated daily transactions using computers, calculators, or adding machines. • Assisted head teller when filling ATM and documenting amounts. Also verified and processed ATM night-drop transactions. • Explained, promoted, or sold products or services such as money orders, and official checks, using computerized information about customers to fit the needs of the member.

  • Primerica
    • United States
    • Financial Services
    • 700 & Above Employee
    • Representative
      • Aug 2012 - Oct 2013

      Helped families get properly protected, debt free, and financially independent! • Life Insurance Producer License Helped families get properly protected, debt free, and financially independent! • Life Insurance Producer License

  • Skyline Ultd Inc.
    • United States
    • Government Relations Services
    • 1 - 100 Employee
    • Personnel Processing Specialist
      • Jan 2012 - Feb 2012

      Personnel processing specialist with secondary duties as a Verifying Official for DEERS/ RAPIDS. • Acted as liaison to service members to ensure familiarity with existing and new regulations, policies, and procedures; advised point of contacts and military personnel in resolving military personnel actions. • Supplied non-PSDR units with all S1/PAC functions and processed all requests from start to finish in a timely matter. • Initiated SOPs and counseled service member of entitlements concerning their SGLI and DD93. • Updated service-member's military records through various U.S. Army Human Resources systems such as U.S. Army Military Personnel Records system (EMILPO) TOPMIS, EDAS, DEERS/RAPIDS.

  • Serco
    • IT Services and IT Consulting
    • 700 & Above Employee
    • General Office Clerk, VO
      • Jul 2009 - Dec 2011

      Apr 2010 – Feb 2012 Schofield Barracks / Ft. Shafter, HI Jul 2009 – Mar 2010 Yongsan-Seoul, South Korea Responsible for accountability, control, verification and issuance of military identification (ID) cards and Common Access Cards (CAC) for Active Duty military, Reserve and National Guard members, military retirees, family members/dependents, and other eligible recipients. • Issued identification tags and Geneva Convention cards to military members, deploying civilian employees, and other eligible recipients. • Registered, processed and maintained the Defense Enrollment Eligibility Reporting System (DEERS) and the Real-Time Automated Identification System (RAPIDS). • Performed all ID Card and CAC issuance related tasks to include researching and reviewing source documents, verifying eligibility, and discussing entitlements as defined in AFI 36-3026(I) and RAPIDS Training Guide. • Performed routine operator maintenance on RAPIDS workstations and printers. • Timesheet Management, ensured that each employee timesheet was signed at the end of every pay period as well as accurate preparation and timely submission of all timesheets. • Prepared, revised and printed correspondence in the proper format under applicable regulations and guidelines.

  • Apptis (now part of URS Corporation)
    • IT Services and IT Consulting
    • 100 - 200 Employee
    • Tricare Enrollment Specialist
      • Apr 2009 - Jul 2009

      • Registered TRICARE beneficiaries in the Composite Health Care System (CHCS). • Processed enrollments, disenrollments, and portability using the Defense Online Enrollment System (DOES). • Assigned primary care managers (PCMs) to TRICARE beneficiaries as appropriate. • Provided customer service, education, and enrollment information to service members and beneficiaries. • Ensured service members and their families are in the correct TRICARE region for continued service in the OCONUS area. • Provided assistance for walk-in enrollment traffic in the (TSC). • Ensured proper documentation was present in accordance with military regulations establishing • Monitored and resolved any enrollment discrepancies between CHCS and DOES. • Assisted and worked closely with the Military Treatment Facility (MTF) Commander and/or the TRICARE Area Office (TAO) staff as directed by the TRICARE Overseas Program (TOP) Regional Lead, TOP Deputy Program Manager, or TOP Program Manager. • Performed all responsibilities and duties in accordance with the Health Insurance Portability and Accountability Act (HIPAA) guidelines to include proper handling of Protected Health Information (PHI) • Completed all mandatory training and certifications in compliance with U. S. Army, United States Forces Korea (USFK), and Department of Defense (D.o.D). • Obtained and maintained a security clearance / investigation of National Agency Check with Local Checks and Credit Checks (NACLC)

  • HAT Collective Healthcare
    • United States
    • Medical Equipment Manufacturing
    • 1 - 100 Employee
    • Office Manager
      • Aug 2000 - Mar 2008

      Responsible for providing or obtaining a variety of management services essential to the direction and efficient operation of the organization. • Directly assisted the Vice President with the management of the organization. Performed key work in several vital functions or services such as management analysis, reports management, and human resource management. • Participated with management to address issues, resolve problems, and provide recommendations for correcting or improving the organizations overall management. • Assisted management in preparing position descriptions and advertising Job openings for qualified employees. • Duties included being a temporary stand-in for positions within the company during personnel changes. • Accounts Payable and Accounts Receivable; Maintained accounting records and created reports / charts as requested. Created customer invoices, sales orders. • Produced annual, quarterly, or monthly reports. Calculated monthly sales tax by calculating requirements on paid invoices. • Ensured changes in monetary accountability are proper and supported by documentation. • Monitored A/P discount opportunities; scheduled and prepared checks; verifying invoice against purchase order. • Assisted with Marketing and Sales as needed; email campaigns, customer service, customer quotes, Sales Orders, Return Material Authorizations (RMA). • Daily office administration; file, fax, copy, sort mail, answer phone, greet customers.

Education

  • Central Texas College
    In Progress, Computer Science: Information Technology
    2008 - 2013
  • Columbia State Community College
    Office Administration
    1999 - 2000
  • Lawrence County High School
    Diploma, Basic Studies
    1995 - 1999

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