Kara MacVean, MBA
Grant Program Manager at Augusta University- Claim this Profile
Click to upgrade to our gold package
for the full feature experience.
Topline Score
Bio
Kevin Netherton
I’ve had the pleasure of working with Kara over the past year and I can say without reservation that she is one of the most pleasant, detail-oriented, and tenacious people I have ever had the opportunity to work with. She always has the business’ best interest in mind and will go the extra mile to ensure tasks are completed properly and in accordance with the company’s guidelines. I can, with unreserved confidence, recommend her for any position that requires trust, honesty, and a can-do attitude.
LinkedIn User
Kara was the "poster child" for what a committed and dedicated person can do to make a difference in their community with the FamilyWize card. We saved her "game plan" to share with other United Ways and organizations as a guide to how you can successfully launch a program in your community that can help people get the medicine they need. I don't know if I have ever met such a dedicated and enthusiastic individual. I'm sure she brings that attitude to every position she holds.
Kevin Netherton
I’ve had the pleasure of working with Kara over the past year and I can say without reservation that she is one of the most pleasant, detail-oriented, and tenacious people I have ever had the opportunity to work with. She always has the business’ best interest in mind and will go the extra mile to ensure tasks are completed properly and in accordance with the company’s guidelines. I can, with unreserved confidence, recommend her for any position that requires trust, honesty, and a can-do attitude.
LinkedIn User
Kara was the "poster child" for what a committed and dedicated person can do to make a difference in their community with the FamilyWize card. We saved her "game plan" to share with other United Ways and organizations as a guide to how you can successfully launch a program in your community that can help people get the medicine they need. I don't know if I have ever met such a dedicated and enthusiastic individual. I'm sure she brings that attitude to every position she holds.
Kevin Netherton
I’ve had the pleasure of working with Kara over the past year and I can say without reservation that she is one of the most pleasant, detail-oriented, and tenacious people I have ever had the opportunity to work with. She always has the business’ best interest in mind and will go the extra mile to ensure tasks are completed properly and in accordance with the company’s guidelines. I can, with unreserved confidence, recommend her for any position that requires trust, honesty, and a can-do attitude.
LinkedIn User
Kara was the "poster child" for what a committed and dedicated person can do to make a difference in their community with the FamilyWize card. We saved her "game plan" to share with other United Ways and organizations as a guide to how you can successfully launch a program in your community that can help people get the medicine they need. I don't know if I have ever met such a dedicated and enthusiastic individual. I'm sure she brings that attitude to every position she holds.
Kevin Netherton
I’ve had the pleasure of working with Kara over the past year and I can say without reservation that she is one of the most pleasant, detail-oriented, and tenacious people I have ever had the opportunity to work with. She always has the business’ best interest in mind and will go the extra mile to ensure tasks are completed properly and in accordance with the company’s guidelines. I can, with unreserved confidence, recommend her for any position that requires trust, honesty, and a can-do attitude.
LinkedIn User
Kara was the "poster child" for what a committed and dedicated person can do to make a difference in their community with the FamilyWize card. We saved her "game plan" to share with other United Ways and organizations as a guide to how you can successfully launch a program in your community that can help people get the medicine they need. I don't know if I have ever met such a dedicated and enthusiastic individual. I'm sure she brings that attitude to every position she holds.
Credentials
-
Level 2 - LevelUP Micro-credential
Society of Research Administrators InternationalJan, 2023- Oct, 2024 -
Level 1 LevelUP Micro-credential
Society of Research Administrators InternationalJun, 2022- Oct, 2024 -
Group 5 - Institutional Review Board Members
CITI ProgramJan, 2022- Oct, 2024 -
Group 4 – IRB Office Staff
CITI ProgramDec, 2021- Oct, 2024 -
Certified Resource Specialist
Alliance of Information & Referral SystemsOct, 2012- Oct, 2024
Experience
-
Augusta University
-
United States
-
Higher Education
-
700 & Above Employee
-
Grant Program Manager
-
Aug 2023 - Present
• Funds Management - Ensures fiscal responsibility and compliance as allowed based on source of funds; maintains up-to-date knowledge of Federal, State, private agency and institutional regulations and policies. Manages spending, tracking, and reconciliation of expenditure including: managing procurement and contracting processes; reviewing expenditures; managing monthly reporting and transaction review; managing funds transfer, and troubleshooting and correct of expenditures as needed. • Analyze and Prepare Budget Forecasts for Section & Projects - Communicate financial position and project with PI managers with an emphasis on funding/project availability for employees, potential gaps in funding or need for additional employees to conduct the work of the Research Section. Manage fiscal budgeting for the Research Section; collaborate and advise with Family and Community Medicine leadership and Administrator to develop School of Medicine budget input; manage development of proposal and actual budget for sponsored projects and Foundation gifts. • Effort Distribution - Manage labor schedules for all Research Section employees and any Family Medicine employees assigned to any sponsored project. As Departmental Effort Coordinator, lead quarterly effort certification process. Maintain and advice PI on employee FTE projections, with an emphasis on project management, staffing plans, and effort deficits. • Sponsored Projects Management - Pre-Award: Manage proposal development process to ensure regulatory compliance including: advising faculty and staff on regulatory and policy requirements, potential problem points, and timeline. Post-Award: Manage sponsored project portfolio to ensure regulatory compliance, reporting to sponsors, forecasting, and budgeting to achieve aims; managing contracts associated with projects to ensure collaborators are appropriately engaged; coordinating award extensions and closeout with PI, DSPA, and sponsor. Show less
-
-
Grant Development Specialist II
-
Aug 2021 - Jul 2023
• Works with Associate Dean for Research/Senior Vice President (SVP) for Research to assist with application preparation, budget development, submission, and management of research grants• Helps facilitate large institutional grant applications such as the NIH NCATS CTSA, which requires both a UM1 and a K12 application, includes a subaward, and has a total budget of $31.9 Million by serving as the point of contact for research collaborators, internal and external to the Augusta University• Assists with planning, coordination, and execution of annual, two day Research Retreats for approximately 200 research faculty and staff attendees each day• Assists with interactions related to and plans for subawards and collaborations as well as preparation of letters of support• Collaborates with Division of Sponsored Programs Administration to ensure all questions are answered in a timely manner and applications are reviewed appropriately• Provides assistance and back up to webpage management for the Research Administration unit• Prepare documents for agency interim reports as required, facilitate for post award activities and ensure grant close out procedures and reports are completed in a timely manner• Produces PowerPoint presentations for SVP for Research• Generates electronic version of PDF fillable forms• Pursued multiple rare medical journals and medical text book chapters published between the 1980's and 2010's• Assists with procurement of supplies and equipment through Health eShop or special orders as back up• Supports research activities of the SVP for Research, including manuscript preparation, editing, and submission to journal, filing, and other communications on behalf of the SVP for Research Show less
-
-
Grant Development Specialist I
-
Dec 2015 - Aug 2021
• Guide faculty and research staff on proposal and budget preparation, subawards, and rules and regulations of state, federal, and other sponsoring agencies• Assisted with 196 extramural or intramural grant proposals for foundations and federal NIH grants which included F30, F31, F32, K99, P01, R01, R21, T32, and T35 funding mechanisms• Complete award progress reports, renewals, extensions for non-competing awards, and Just In Time requests• Assist with creation of annual department newsletter, including design and gathering information• Maintain department webpages in Omni CMS and Instagram @aug_physiology• Serve as a liaison between investigators, administrators, and agency officials• Disseminate sponsored research information and appropriate funding opportunity announcements to faculty• Manage multiple budgets for multiyear grants, research incentive accounts, and startup accounts for multiple faculty members with budgets up to $9M• Approve expenditures according to direct charging policy and state and institution policy• Approve research incentive expenditures according to AU Research Institute policies• Reconcile accounts monthly, take action to correct errors, update Principal Investigator on balances and forecast expenditures to provide guidance on how to achieve financial goals• Prepare budget amendments, cost transfers, authorization to budget requests• Monitor compliance and audit activities (primarily financial) with federal and state regulations regarding use of funds, equipment, animals, training, etc.• Notify Principal Investigator/Department Administrator of any deficiencies and/or concerns found• Procurement of supplies and equipment• Review, approve, and process Purchasing Card (P-Card) purchases and allocations in Works Payment• 2017-2018 Department Coordinator for AU JagMag Challenge. Collected the largest # of magazines from a single department at AU• 2016 Department Reporting Focus Group Member for PeopleSoft Financials Reports Show less
-
-
-
United Way of the CSRA
-
United States
-
Non-profit Organizations
-
1 - 100 Employee
-
Resource Development Coordinator
-
Aug 2013 - Nov 2015
• Create themed campaign materials, including writing and design of publications and correspondence in a team environment • Assist with web communications, including surveys, social media, newsletters, and email blasts• Assist marketing with coordination of special events • Provide administrative support for Resource Development Department• Lead auditor for all incoming fundraising results totaling over $4 million per fundraising season• Prepare financial reports of pledges and designations • Manage fundraising software, including updates, trainings, and accurate data• Chair of the Employee Activity Team to provide structured activities and increase morale and camaraderie• Prepare reports from fundraising software for annual audit, annual reports, and mailings• Assist in coordination of volunteer trainings• Assist office staff with technical issues• Liaison with outside vendors regarding facility maintenance and technology needs Show less
-
-
2-1-1 Database Specialist
-
Dec 2010 - Aug 2013
• Maintained database of over 750 locally serving agencies • Communicated with agencies to ensure listings have up to date information• Assisted with the translation of the 2-1-1 database to be viewed on a webpage • Assisted with the conversion of the 2-1-1 database to a new system• Answered critical calls from community members in need on a daily basis • Coordinated and trained volunteers • Reported monthly and yearly statistics of 2-1-1 call volume and community needs• Provided outreach to locally serving organizations to initially list them in the 2-1-1 database• Created semi-annual one page reports of 2-1-1 services for marketing purposes• Constructed an electronic filing system of agency information for easier reference for call representatives Show less
-
-
AmeriCorps Volunteer In Service to America (VISTA) / Community Outreach Representative
-
Dec 2008 - 2011
• Coordinated service projects for over 300 volunteers and 31 organizations participating in Project Serve 2010• Created Project Serve logo that was used annually for seven events (2011 - 2017)• Assisted with the planning and execution of the 2009 Stuff the Bus School Supply Drive• Initiated and managed local FamilyWize program• Maintained organization's Facebook fan page• Attended community fairs and presentations to promote the United Way's programs• Coordinated partner agencies to attend presentations, agency tours and community fairs• Assisted 2-1-1 Contact Center by answering calls, following up with clients and entering information into Pathways• Member of the Service Committee for the Richmond County Continuum of Care for Homelessness• 2010 Stuff the Bus School Supply Drive Chair Show less
-
-
-
-
Executive Assistant / Marketing Manager
-
Jan 2007 - Sep 2008
• Assisted the Executive Vice President of Marketing and Communications • Interacted with various national collaborating organizations • Constructed graphics and marketing materials using Adobe PhotoShop • Developed website content in a team environment • Scheduled regular office meetings, conference calls and full team meetings between multiple organizations with various locations, including on both the East and West Coast • Created PowerPoint presentations • Researched statistics relevant to the green movement, climate change and poverty • Lead Volunteer Coordinator for Ulster County Food Pantry's • Donations for Dignity - Raised over 250 items Show less
-
-
-
-
College Intern
-
May 2006 - Aug 2006
• Interacted with Campus Compact and other organizations to promote S.A.V.E. • Researched statistics online • Created and updated Excel databases • Interacted with Campus Compact and other organizations to promote S.A.V.E. • Researched statistics online • Created and updated Excel databases
-
-
Education
-
2012 - 2014
Marylhurst University
Master of Business Administration (MBA), Non-Profit/Public/Organizational Management -
2002 - 2006
State University of New York at Fredonia
Business Administration, Marketing
Community
