Preconstruction Project Coordinator

• Nov 2021 - Present

Purchasing and Construction Administrator

• Sep 2020 - Nov 2021

Project/ Contract Coordinator for Land Development

• 2013 - 2020

* Assisting Project Managers in streamlining operations and accelerating project progress towards meeting strategic goals. * Interacting with the team to troubleshoot project issues and suggesting possible alternative solutions to meet deadlines. * Attending bi-weekly meetings to discuss project progress and further plans, and recommending timely resolutions for critical issues. * Creating and maintaining comprehensive project documentation/ reports ensuring quality requirements are met as per the standards. * Acting as the point of contact between client and the team to communicate project progress * Performing various duties, including coordinating logistics, making travel arrangements for the team, and reviewing project reports. * Hire and Collaborate with Property Management Companies, oversee the HOA Budgets, turnover of communities from developer to homeowners and maintain HOA Board presence for Developer. * Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments * Review monthly owner pay applications for payment, including organizing support documents and reports * Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders Show less

Project - Contract Coordinator for Commercial Construction Department

• 2012 - 2013

* Work closely with project manager planning projects and preparing documents * Prepare financial and progress reports and communicate information about these to relevant staff. * Communicate requirements to relevant departments and employees to keep progress on track * Performed general office support and administrative tasks as requested, including answering and directing phone calls * Kept and maintained project files * Monitored project tracking systems * Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments * Review monthly owner pay applications for payment, including organizing support documents and reports * Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders Show less

Project /Contract Coordinator for Architectural and Structural Precast

• 2000 - 2009

* Properly and time efficiently managing the paperwork for multiple construction projects. * Communicating effectively with subcontractors and owners. * Managing and tracking accounts receivable and accounts payable. * Ensuring all the correct paperwork needed for a project start up / progress paperwork / completion is accounted for to and from owners and subcontractors. * Coordinate and communicate efficiently between owners and subcontractors office staff to project management staff. * Track budgets and maintain records and databases. * Perform various Administrative duties on an as needed basis. * Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments * Review monthly owner pay applications for payment, including organizing support documents and reports * Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders Show less

Project /Contracts Coordinator

• 1998 - 2000

* Maintain AR customer files, including setting up new accounts, requiring a basic understanding of contracts, pricing level, and various invoicing formats. * Invoicing customers, matching invoices and investigating any discrepancies. * Record payments and ensure they are correctly applied to customer accounts. * Perform various backup duties in the accounting system (post cash, enter credit or debit memos). * Investigate and resolve charge backs, payment discrepancies and refund requests. Work closely with Billing, Sales, and Operations. * Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments * Review monthly owner pay applications for payment, including organizing support documents and reports * Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders Show less