Accounts Payable Manager

• Mar 2023 - Present

Reconciliation Specialist

• Aug 2020 - Mar 2023

Administrative Assistant

• Aug 2018 - Apr 2020

- Edit specifications for submission, as marked by engineer, via SpecsIntact and Masterspecs - Basic bookkeeping: assist in invoicing, prepare job reports, running accounts payable, and entering timesheets in Sage 50 Accounting software - Deliver incoming mail and prepare outgoing mail - Organize and file, to include electronic and paper files - Provide clerical and administrative support as requested - Edit specifications for submission, as marked by engineer, via SpecsIntact and Masterspecs - Basic bookkeeping: assist in invoicing, prepare job reports, running accounts payable, and entering timesheets in Sage 50 Accounting software - Deliver incoming mail and prepare outgoing mail - Organize and file, to include electronic and paper files - Provide clerical and administrative support as requested

Bookkeeper

• Feb 2018 - Jul 2018

- Answer and direct incoming phone calls - Organize and schedule meetings and appointments - Carry out administrative duties such as filing, typing, copying, binding, scanning etc. - Greet and assist visitors to the office - Assist bookkeepers in Data entry - Answer and direct incoming phone calls - Organize and schedule meetings and appointments - Carry out administrative duties such as filing, typing, copying, binding, scanning etc. - Greet and assist visitors to the office - Assist bookkeepers in Data entry

Administrative Assistant

• Sep 2017 - Jan 2018

- Handle administrative requests and queries from senior managers - Planning meetings and taking detailed minutes - Update and maintain office policies and procedures - Develop and maintain a filing system - Prepare, verify and process invoices for services rendered - Answer and direct incoming phone calls - Handle administrative requests and queries from senior managers - Planning meetings and taking detailed minutes - Update and maintain office policies and procedures - Develop and maintain a filing system - Prepare, verify and process invoices for services rendered - Answer and direct incoming phone calls

Accounts Receivable/ Payroll Admin

• Jun 2017 - Aug 2017

- Reconcile multiple bank and book accounts - Post customer payments by recording cash, checks, and credit card payments- Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted- Verify discrepancies by and resolve customer billing issues- Prepare, verify and process invoices for services rendered - Prepare, file and pay business taxes, such VA and NC State, 941, 940, SUTA and FUTA

Human Resources Admin

• Feb 2016 - Jun 2017

Responsible for assisting with the CFO with all accounting aspects throughout the company, including, but not limited to:Human ResourcesPayroll ClerkEmployee BenefitsAccounts PayableAccounts ReceivableBank Reconciliation-Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.-Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.-Pays employees by calculating pay; distributing checks; maintaining records.-Administers medical and dental insurance, savings bond, by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals.-Daily tracking of money movement through the clearing accounts Show less

Accounts Payable Specialist

• Aug 2015 - Feb 2016

-Reconciled processed work by verifying entries and comparing system reports to balances. -Charged expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.-Verified vendor accounts by reconciling monthly statements and related transactions.-Paid vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments. -Paid employees by receiving and verifying expense reports and requests for advances; preparing checks. Show less

Legal Assistant

• Feb 2014 - Feb 2015

Main responsibilities and duties were as of the following; to research and prepare legal documents to be filled into the organizations filing system, locating important information in relevance to the case at hand. Answered all incoming calls and handled caller’s inquiries Provided office support services, so as to make sure efficiency Received, directed and passed on telephone calls and fax messages Directed the employees, guests and general public to the right staff member Picked up and delivered the mail Handled all transactions, including cash/ credit/ check payments Maintained the common filing system and file all letters. Maintained a sufficient record of office supplies Show less

Payroll Clerk

• Jan 2014 - Apr 2014

Manage workflow to ensure all payroll transactions are processed accurately and timely Load import files received from HR Understand proper taxation of employer paid benefits Collected time and data and payroll information Process employee Time & Attendance data from the time system to payroll and reconcile variances utilizing tools in the payroll systems Manage workflow to ensure all payroll transactions are processed accurately and timely Load import files received from HR Understand proper taxation of employer paid benefits Collected time and data and payroll information Process employee Time & Attendance data from the time system to payroll and reconcile variances utilizing tools in the payroll systems

Nanny

• Feb 2013 - Jan 2014

Managed and cared for children at employer’s house Bathed, clothed, and nourished infants and children Involved children in activities such as games, crafts, reading and outings to give fun and exercise Watched over children’s activities during meals and rest periods Observed children and made reports for agency Transported kids to and from school and appointments Managed and cared for children at employer’s house Bathed, clothed, and nourished infants and children Involved children in activities such as games, crafts, reading and outings to give fun and exercise Watched over children’s activities during meals and rest periods Observed children and made reports for agency Transported kids to and from school and appointments

Hostess

• Dec 2010 - Sep 2012

Greet and seat all customers in a professional and friendly manner Inform management of any special customer requests Assisted in maintaining a clean and safe work space Helped strategize and prepare table setups for large parties and groups Promoted weekly and special events through creative decorations, designs, and setups Escorted customers to their tables with consideration of wait staff coverage and customer preferences Greet and seat all customers in a professional and friendly manner Inform management of any special customer requests Assisted in maintaining a clean and safe work space Helped strategize and prepare table setups for large parties and groups Promoted weekly and special events through creative decorations, designs, and setups Escorted customers to their tables with consideration of wait staff coverage and customer preferences