Sr. Lease Administrator

• Dec 2019 - Present

Lease Administration Analyst

• Mar 2017 - Jul 2019

Perform monthly straight line rent process for over 9,800 tenants and training of lease administrators for individual SLR processes and overseeing procedural manual enhancements. • Solely responsible for monthly generation and accuracy of SLR for entire portfolio. Responsible for training Lease Admin Team on individual SLR issues and ways to correct for accurate reporting. • Created trouble shooting guide for unique SLR scenarios and enhanced month end reporting manual. Created… Show more Perform monthly straight line rent process for over 9,800 tenants and training of lease administrators for individual SLR processes and overseeing procedural manual enhancements. • Solely responsible for monthly generation and accuracy of SLR for entire portfolio. Responsible for training Lease Admin Team on individual SLR issues and ways to correct for accurate reporting. • Created trouble shooting guide for unique SLR scenarios and enhanced month end reporting manual. Created training guides for Lease Admin Team on how to correct SLR for tenants with certain scenarios such as rent abatements or rent adjustments. • Sole backup for monthly Recurring Billing & Rent Comp procedures. • Perform monthly analysis for all tenants in portfolio who have vacated in order to identify those that moved out early and create a Journal Entry to re class balance between accounts. • Perform Quarterly audit of Certified Rent Rolls for entire portfolio to ensure SOX compliance. • Responsible for identifying tenants with TI or White Box Allowance amounts greater than or equal to $50K for accurate reporting to Financial Services. • Audit variances greater than/equal to $20K +/- in current accounting month, research any negative balances and audit Month over Month batches posted were accurately processed and appropriate approval level reviewed/posted. Show less Perform monthly straight line rent process for over 9,800 tenants and training of lease administrators for individual SLR processes and overseeing procedural manual enhancements. • Solely responsible for monthly generation and accuracy of SLR for entire portfolio. Responsible for training Lease Admin Team on individual SLR issues and ways to correct for accurate reporting. • Created trouble shooting guide for unique SLR scenarios and enhanced month end reporting manual. Created… Show more Perform monthly straight line rent process for over 9,800 tenants and training of lease administrators for individual SLR processes and overseeing procedural manual enhancements. • Solely responsible for monthly generation and accuracy of SLR for entire portfolio. Responsible for training Lease Admin Team on individual SLR issues and ways to correct for accurate reporting. • Created trouble shooting guide for unique SLR scenarios and enhanced month end reporting manual. Created training guides for Lease Admin Team on how to correct SLR for tenants with certain scenarios such as rent abatements or rent adjustments. • Sole backup for monthly Recurring Billing & Rent Comp procedures. • Perform monthly analysis for all tenants in portfolio who have vacated in order to identify those that moved out early and create a Journal Entry to re class balance between accounts. • Perform Quarterly audit of Certified Rent Rolls for entire portfolio to ensure SOX compliance. • Responsible for identifying tenants with TI or White Box Allowance amounts greater than or equal to $50K for accurate reporting to Financial Services. • Audit variances greater than/equal to $20K +/- in current accounting month, research any negative balances and audit Month over Month batches posted were accurately processed and appropriate approval level reviewed/posted. Show less

Lease Administration Supervisor

• May 2010 - Feb 2017

Supervise Lease Administrators in the day-to-day activities of abstracting and processing lease documents as well as supervision of Document Quality Control Department. • Performed second level review of lease documents processed by offshore Lease Admins for accuracy of setup including validation of all critical financial data. For new leases, renewals, assignments, settlement agreements, close & open forms and possession letters. • Reviewed straight-line rent schedules and rent… Show more Supervise Lease Administrators in the day-to-day activities of abstracting and processing lease documents as well as supervision of Document Quality Control Department. • Performed second level review of lease documents processed by offshore Lease Admins for accuracy of setup including validation of all critical financial data. For new leases, renewals, assignments, settlement agreements, close & open forms and possession letters. • Reviewed straight-line rent schedules and rent billing adjustments for accuracy before providing approval for posting. • Reviewed and approved security deposit transfers and CPI rent increase schedules for accuracy. • Provided direction and guidance to Lease Administrators to ensure all policies and procedures were followed accurately and on time. • Assisted and supported all departments and persons in understanding legal intent of lease documents, pro-rations, CPI rent increase calculations, prior billing adjustments, cash re-allocations, lease recovery interpretations, etc. • Updated all unit changes as per approved GLA requests and created new units as necessary. • Generated and reviewed portfolio wide monthly Recurring Billings in excess of $6.5M and SLR batches in excess of $165K.

Lease Administrator

• Nov 2007 - May 2010

Responsible for abstracting lease documents for 22 shopping centers, approximately 370 tenants with annualized lease income of over $34,000,000.00. • Created and maintained accurate data in Oracle/JD Edwards software program and MRI. • Abstracted leases, amendments, assignments, possession letters, settlement agreements, open and close forms. • Billed all tenant rent expenses including percentage rent. • Accurately reported property GLA and occupancy changes. • Worked closely… Show more Responsible for abstracting lease documents for 22 shopping centers, approximately 370 tenants with annualized lease income of over $34,000,000.00. • Created and maintained accurate data in Oracle/JD Edwards software program and MRI. • Abstracted leases, amendments, assignments, possession letters, settlement agreements, open and close forms. • Billed all tenant rent expenses including percentage rent. • Accurately reported property GLA and occupancy changes. • Worked closely with Property Accountants and A/R Clerks to assure financial accuracy.

Project Coordinator

• Jun 2006 - Nov 2007

Supported team of four Project Managers with their daily responsibilities. • Managed a Chevron fuel dispenser replacement project and an office relocation for US Bank. • Bid preparation, material order, updating project cost and tracking job invoicing for both A/R and A/P. • Responsible for organizing and tracking job progress with minimum supervision from Project Managers.

Lease Administrator

• Apr 2002 - Jun 2006

Lease Administrator (Contractor for Trammell Crow on Ryder account) Responsibilities included the processing of all Ryder Logistics High Tech / Consumer Goods warehouses, cross-docks and office facilities in U.S. • Analyzed and reconciled year end CAM expense reconciliations. • Negotiated rents for lease renewals. • Abstracted lease contracts and processed renewals. • Inputted monthly rent changes, reviewed Estoppel Certificates and assisted the field with the… Show more Lease Administrator (Contractor for Trammell Crow on Ryder account) Responsibilities included the processing of all Ryder Logistics High Tech / Consumer Goods warehouses, cross-docks and office facilities in U.S. • Analyzed and reconciled year end CAM expense reconciliations. • Negotiated rents for lease renewals. • Abstracted lease contracts and processed renewals. • Inputted monthly rent changes, reviewed Estoppel Certificates and assisted the field with the move-in/move-out procedure. • Monitored and tracked lease option and expiration dates. • Reported cost savings and updated the monthly rent obligations report for all warehouse, cross-dock and Logistic office locations.

Project Manager

• 1998 - 2001

Project Manager Oversaw phone and gift card printing jobs from start to finish including tracking and managing milestones for companies including Wal-Mart and Blockbuster. • Managed customer schedules and communicated risks. • Communicated with Production Manager and Client Fulfillment Director in the scheduling of machine time for projects. • Constantly interacted with vendors and customers until shipment and billing of project was complete.

Production Manager

• 1996 - 1998

Managed three departments (Production, Warehouse and Card Systems) with a staff of 38. • Trained and supervised employees. • Solely responsible for accuracy and release of over one million cards per month. • Responsibilities included the scheduling of employees and machine time for all card projects in progress.