Experience

Capilano University

• Canada
• Higher Education
• 300 - 400 Employee

• Executive Assistant, Board of Governors

  • May 2018 - Present



HEABC

• Vancouver

• Executive Assistant to Executive Director, Physician Services

  • Jan 2016 - May 2018

  • Providing support to the Executive Director, Physician Services (senior executive team member) and the Strategic Negotiations Lead; attention to detail and accuracy are a must • Coordinating local and provincial dispute engagements • Handling confidential and privileged provincial negotiations and communications • Responsible for all departmental accounts payable • A key point of contact and integral role in strategic plan undertakings • Coordinating and facilitating meetings with Health Authority Directors of Physician Compensation and VPs of Medicine for the province’s six health authorities, affiliates, and the Ministry of Health • Implementing excellent time management skills by maintaining BF systems, prioritising daily workflow, and good communication • Minute taking, meeting summary drafting, and multiple calendar management • Editing briefing notes, analysis papers, meeting materials, presentations, and correspondence • Delivering office management and customary support with a positive attitude • Providing additional support to other team members and legal counsel during heavy workflow Show less



Law Society of British Columbia

• Canada
• Legal Services
• 100 - 200 Employee

• Administrator, Professional Legal Training

  • Dec 2014 - Nov 2015

  • Preparing and processing confidential, bar exam equivalent, student assessments • Developing bar exams and answer guides under the direction of the Deputy Director • Inputting confidential student information into the highly secure LSBC database • Working closely with the Deputy Director and Practice Material Editor in editing curriculum based materials, bar exam equivalent assessments and Practice Material • Providing ad hoc assistance to the Deputy Director, Practice Material Editor, Academic Support Instructor, and all PLTC instructors • Corresponding with and assisting students applying for special accommodation • Preparing materials for external and in-house printing, placing orders • Handling administrative duties such as minute taking, processing written correspondence, greeting guests, and planning events Show less



The Agency for Co-operative Housing

• Vancouver, Canada Area

• Senior Administrator

  • Jan 2013 - Sep 2014

  - Assistant to the Manager of Operations including: arranging travel, preparing expense reports and visa reconciliations, calendar management, helping with budgets - Supporting Relationship Managers by receiving, verifying and filing time sensitive documents, preparing letters to clients, handling large accounts receivable, arranging travel - Administrative duties: maintaining office calendars, ordering stationary and IT equipment, organizing staff meetings, taking meeting minutes, teleconferences, video-conferences, arranging catering and social events - Receptionist, answering multi-line phone system covering all offices across Canada, greeting office guests, answering sector related questions and providing customer support, handling incoming and outgoing mail as well as courier packages - Overseeing office maintenance, coordinating ergonomic assessments, orienting new employees, liaising with the landlord - Preparing events and presentations including catering, assembling communications packages and transportation - Processing accounts payable for the Vancouver Office and controlling petty cash - Event Management, i.e. Annual Staff Retreat - Social Committee member Show less



Chubb Fire & Security Canada

• Canada
• IT Services and IT Consulting
• 700 & Above Employee

• Admin Assistant (Temp Assignment)

  • Oct 2012 - Jan 2013

  - Administrative duties: switchboard operation, answering service related questions, providing customer support, filing, maintaining fleet database, data entry - Receptionist, greeting office guests, handling incoming and outgoing mail as well as courier packages - Editing and reviewing contractor reports, typing deficiency reports and quotes, mailing out annual inspection reports to clients, and tracking annual reports sent to clients - Coordinating invoice records with GL codes and vendor numbers for accounts payable, invoicing, client database maintenance Show less



Silver Standard Resources Inc.

• Canada
• Mining
• 1 - 100 Employee

• Assistant, Global Risk Management (Contract)

  • Aug 2011 - Feb 2012

  - Developing a new, streamline “look and feel” for internal procedural documents - Collaborating with the Risk Management Team to enhance and redevelop safety documentation - Providing document development, editing, and design services - Showcasing corporate priority and the added value of the risk management and safety program by upgrading and streamlining the corporate safety and procedural documents - Developing a new, streamline “look and feel” for internal procedural documents - Collaborating with the Risk Management Team to enhance and redevelop safety documentation - Providing document development, editing, and design services - Showcasing corporate priority and the added value of the risk management and safety program by upgrading and streamlining the corporate safety and procedural documents



BC Children's Hospital Research Institute

• Canada
• Research Services
• 200 - 300 Employee

• Research Manager

  • Jan 2009 - Mar 2011

  - Project managed a 2-year collaborative project to develop a national set of standard operating procedures (SOPs) for electronic data management, supported and recognized by Health Canada; developing it on time and under budget - Collaborated with database builders and information technologists (IT) to develop a database management platform for research investigators that conduct research of international stature - Educated on data quality control (QC) methods such as good data management practices - Worked together with local and Canada wide IT personnel, researchers, and industry specialists to develop and enhance local and national SOPs for researchers - Implemented and managed the 1st site-wide set of SOPs, and taught the importance of QC as it pertains to document life-cycle and record management - Created and supported a resource centre and forum of collaboration for researchers using web-based technologies, i.e. SharePoint, confluence wiki, in addition to an “open door policy” - Built and presented training sessions and interactive workshops - Delivered compliance, QC, and regulation as a Regulatory and Compliance Officer - Developed and delivered a measurable, assessment program to implement better QC methods - Auditing clinical trial and research study processes, record and data management methods Show less



Johnson & Johnson Pharma Research & Development

• United Kingdom

• Executive Assistant and Coordinator

  • Oct 2006 - Jun 2008

  Coordinator - Provided senior administrative services to the Director and 37-person data management centre at J&J Global Clinical Operations (February 2007-June 2008) - Used a document management system in editing and maintaining operating procedures - Tested data capture forms and software interfaces for operability - Monitored and tracked financial transactions, oversaw private client information Executive Assistant - Provided assistance to Directors and Managers of the Regulatory Affairs Department at J&J Pharmaceutical Research and Development - Ensured regulatory documents were handled with sensitivity and attentiveness - Coordinated translations for regulatory documents and created PowerPoint presentations - Managed events, organized all travel arrangements, facilitated meetings including videoconferences and teleconferences Assistant - Provided assistance to a Director of Human Resources - Helped to ensure regulatory standards of the local authorizes were met - Achieved Food and Drug Administration mandated compliance by tracking and logging the upgrade to HR documents Show less



Diversey

• United States
• Chemical Manufacturing
• 700 & Above Employee

• Executive Assistant, Sales and Marketing

  • Mar 2005 - Oct 2006

  - Executive Assistant to a Senior Sales Manager and 6 Marketing Managers of the sales and marketing team for the Food and Beverage Div., EMEA Sector - Coordinated marketing communications packages - Produced product brochures including designing layout, coordinating imagery, and writing copy - Co-developed imagery and multimedia marketing support materials with the IT team - Oversaw product launches, organized corporate events such as venue bookings, producing support materials, and handling delegate communications Show less



Biffa

• United Kingdom
• Waste Collection
• 700 & Above Employee

• Marketing Coordinator, Maternity cover

  • May 2004 - Jan 2005

  - Assisted in sales and marketing production of literature and direct mail marketing - Edited marketing packages and sales literature for stakeholders - Organized and coordinated meetings, exhibitions and other events and acted as a corporate spokesperson - Assisted in sales and marketing production of literature and direct mail marketing - Edited marketing packages and sales literature for stakeholders - Organized and coordinated meetings, exhibitions and other events and acted as a corporate spokesperson



Future Shop is now operated by Best Buy.

• Canada
• Retail
• 400 - 500 Employee

• Advertising, Production Analyst and Coordinator

  • Aug 2003 - Apr 2004

  Advertising & Production Analyst - Worked with both advertising departments at the head office (January to April 2004) - Managed a project measuring the efficiency of two in-house advertising production methods of flyer, broadsheet, and tabloid advertisements - Acquired and analyzed data, reported findings, liaised with department heads Advertising Distribution Coordinator - Worked within the advertising department of Future Shop Canada (August to Dec 2003) - Coordinated electronic ads for publication and distribution nationwide - Provided quality assurance when comparing Best Buy Canada ads with Future Shop ads - Acquired key art rights and copyright affirmation from Entertainment Arts Show less



Maverick Real Estate Corporation

• Marketing Assistant, Intern

  • Mar 2003 - Jun 2003

  - Managed a corporate brochure project where a growing portfolio could easily be altered to include new projects as well as be published at temporary, display suite locations - Branded corporate profile and the online brochure - Improved printed marketing literature, liaised with printers, publishers, and suppliers - Performed copy writing services to enhance sales literature in regards new real estate projects - Managed a corporate brochure project where a growing portfolio could easily be altered to include new projects as well as be published at temporary, display suite locations - Branded corporate profile and the online brochure - Improved printed marketing literature, liaised with printers, publishers, and suppliers - Performed copy writing services to enhance sales literature in regards new real estate projects



Optimum Public Relations

• Promotions Representative and Spokesperson, Intern

  • Jun 2002 - Aug 2002

  - A spokesperson for Alcan Aluminum Ltd, promoting their environmental initiatives, at the Alcan Dragon Boat Festival and the Vancouver Jazz Festival - A spokesperson for Alcan Aluminum Ltd, promoting their environmental initiatives, at the Alcan Dragon Boat Festival and the Vancouver Jazz Festival