Administrative Assistant

• Jul 2019 - Present

Administrative Assistant

• Aug 2013 - Jun 2019

• Provide sole administrative support for thirty-nine teachers and two department chairs. • Schedule substitute teachers for IEP, Personal, Sick and Professional Leave absences. • Prepare and organize materials for substitute teachers for a smooth transition into classrooms. • Organize, process, and record test scores from department assessments at multiple grade levels. • Facilitate budget decisions through the purchasing and management of budgets for two departments. • Prepare department expense reports for each department’s purchase card. • Handle student inquires, directing students to the appropriate staff member or department according to their needs. • Work closely with department chairs and teachers to complete projects, purchasing, and additional tasks as needed. • Perform general office duties including responding to email and phone inquiries, filing, mail, data processing, copying, and other duties as assigned. • Coordinate meetings, appointments, events, workshops, seminars, and special events, as well as book rooms, meeting resources, and consumables. • Order, track, and dispense supplies and maintain office equipment. • Manage and order all office supplies. • Receive and process registration and residency documents from students registering for upcoming school year. • Effectively explain the requirements of the district’s residency documentation to families. • Review difficult and unique residency situations and notarize appropriate legal documents. • Approve registration records in online registration tool, InfoSnap, and upload all provided residency documents. Show less

Customer Service/Administrative Assistant

• 2010 - 2013

• Oversee billing, accounts payable/receivable, filing, data entry, and correspondence. • Create and maintain customer/client files on network. • Handle all incoming calls and follow-up with potential clients. • Oversee billing, accounts payable/receivable, filing, data entry, and correspondence. • Create and maintain customer/client files on network. • Handle all incoming calls and follow-up with potential clients.

Administrative Assistant to Regional Vice President

• 1987 - 1991

My responsibilities with Marriott Corp. was to support the Regional Vice President in his correspondence, filing, communications with District Managers, preparation of spreadsheets, and some reception duties. My responsibilities with Marriott Corp. was to support the Regional Vice President in his correspondence, filing, communications with District Managers, preparation of spreadsheets, and some reception duties.

Legal Secretary

• 1986 - 1987

Prepare correspondence to insurance companies and clients. Manage attorneys schedule and court dates. Prepare documents for pre-trials and court appearances. Open, prepare, and manage client files. Check docket daily. Schedule depositions. Prepare correspondence to insurance companies and clients. Manage attorneys schedule and court dates. Prepare documents for pre-trials and court appearances. Open, prepare, and manage client files. Check docket daily. Schedule depositions.