Experience

Keyser Marston Associates, Inc.

• United States
• Real Estate
• 1 - 100 Employee

• Accounting Assistant

  • Aug 2015 - Present

  Report to the CFO/Business Manager. Process A/R, A/P, billing and payroll as well as some administrative duties. Report to the CFO/Business Manager. Process A/R, A/P, billing and payroll as well as some administrative duties.



MVP Performance Institute

• Administrative Assistant

  • 2008 - Present

  • Extensive communication with Fortune 500 companies and their HR departments to facilitate scheduling and organizing meetings for management teams and their departments. • Extensive follow up correspondence and email communication on behalf of cofounders. • Carried out complex travel arrangements with multiple city visits • Expense report processing and maintain company data base • Extensive communication with Fortune 500 companies and their HR departments to facilitate scheduling and organizing meetings for management teams and their departments. • Extensive follow up correspondence and email communication on behalf of cofounders. • Carried out complex travel arrangements with multiple city visits • Expense report processing and maintain company data base



Boyds Admin Services

• Owner/Boyds Admin Services

  • May 2008 - Jul 2015

  I have started my own Outsourced Administrative Assistant Company. I provide freelance administrative services to entrepreneurs and small businesses as a solution for handling time consuming administrative and customer service tasks. I can help you with: • Email & Calendar Management • Social Media • Travel Arrangements • Project Management • Event Coordination • Word Processing & Desktop Publishing • Mailing Services • Proofreading & Editing • Spreadsheets • Database Setup & Maintenance



Shipsey Development

• Executive Assistant to Founders

  • May 2005 - Oct 2008

  • Processed all company billing and account reconciliation for 5 bank accounts through Quickbooks. • Processed monthly reports to be distributed to three business partners and handled all company collections. • Extensive correspondence and maintained office filing system. • Processed all company billing and account reconciliation for 5 bank accounts through Quickbooks. • Processed monthly reports to be distributed to three business partners and handled all company collections. • Extensive correspondence and maintained office filing system.



Agilent Technologies, Rohnert

• Administrative Assistant

  • May 2000 - Mar 2003

  Administrative assistant for two different departments and 200 people. • Assisted the department recruiting manager in a recruiting process that led to the successful hire of 60+ engineers in one year. • Built relationships and successfully communicated with over one hundred of candidates of diverse ethnic backgrounds. • Organized the ongoing physical moves of engineers between two sites. • Department supply purchases using Oracle based procurement system. • Handled extensive domestic and international travel plans for management and their staff . • Supervised two administrative assistants in the department.



Tri-City Brokerage

• Insurance
• 1 - 100 Employee

• Assistant to the CFO

  • 1994 - 1999

  • Administrate payroll, 401(K) and healthcare plans for the entire company, and provide support to the Chief Financial Officer. • Regular interaction with the healthcare and 401(K) plan administrators to ensure that employee and COBRA participant questions are answered in a satisfactory and timely manner. • Created and managed the company’s personnel files for staff of 200 employees. • Processed payroll-using ADP for 200 employees on a bi-weekly basis by coordinating communication with 7 branch administrators. • Reconciled the payroll, tax and distribution and healthcare bank accounts utilizing accounting software system. • Prepared correspondence for the Chief Financial Officer, Chief Operating Officer and Controller. • Coordinated the Chief Financial Officer’s calendar and travel plans and his staff which consisted of the Chief Operating Officer, Controller, VP of MIS.



Sprint

• Administrative Assistant

  • 1988 - 1994

  • Responsible for all administrative and office management duties for a 35 person office reporting to the District Manager. • Submitted monthly sales, forecast and budget reports to the Area Sales Manager. • Interfaced with Pacific Area and Regional management staff coordinating reports and general information. • Coordinated District Manager’s calendar. • Prepared formal proposals, contracts and District Manager’s correspondence. • Plan manager and staff travel arrangements, processing expenses, attendance and vacation schedules.