Charles Tarkington
Contract Administrator at PrudentRx- Claim this Profile
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English Native or bilingual proficiency
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German Elementary proficiency
Topline Score
Bio
Credentials
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Notary Public-Arizona
State of ArizonaSep, 2013- Nov, 2024
Experience
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PrudentRx
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United States
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Research Services
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1 - 100 Employee
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Contract Administrator
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Aug 2021 - Present
§ Assist in drafting, negotiating, and managing Program Participation Agreement, Business Associate Agreement, Vendor Election Form, Statement of Work, & Data Release Letters. Administers commercial contracts in accordance with company policies and requirements.§ Update and maintain Salesforce with real time data about clients from emails received & executed contracts. Make sure Account and Contract Page has been created for each pending and active client.§ Oversee the termination process of clients in Salesforce plus updating Termination Smartsheet.§ Assist in drafting and administering the Non-Disclosure Agreements (NDA).§ Participate in client meetings and calls which could include Leads, Sales, Finance, Legal, Operations, and Implementation.§ Assist legal department in drafting amendment requests, authorization letters, etc.§ Identify and resolves contracts issues, system issues, process needs; performs analysis and makes recommendations for resolution; provides appropriate, timely escalation of issues.§ Participate in system and process improvement projects.§ Perform other administrative department functions as necessary.
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Senior Property Manager
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Jan 2005 - Present
§ Achieve highest possible net operating income through the implementation of effective cost control and revenue & leasing improvement; identify trends and recommend strategies and adjustments§ Monitor the timely receipt and reconciliation of deposits, rent collections and charges to ensure submitted on a timely basis§ Research and locate potential new properties to purchase.§ Deal with resident complaints, concerns, and requests to ensure resident satisfaction§ Ensure leasing techniques are effective in obtaining closure, follow up procedures met, signing/documentation of leases and reporting systems are accurate and up to date§ Increase revenue while maintaining controllable expenses including revenue collections and delinquency control.§ Provide customer service to residents resolving any issues that may occur and ensuring maintenance completes service requests.§Maintain property appearance and ensure repairs are noted and completed on timely basis (this requires regular property inspections and tours)§Prepare appropriate legal documents and process evictions as needed
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PCL Construction
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Canada
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Construction
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700 & Above Employee
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Contract Administrator
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Apr 2018 - Aug 2021
§ Creating and revising Purchase Orders, Equipment Rentals, Service Purchase orders, Subcontracts in Subcontract Generator & PM4+. Make sure contracts are sent out via SignNow for Signature and updated on PDC for tracking purposes.§ Manage, document, and archive project contractual communication according to contract and record management policies.§ Provide oversight on the document controls activities to maintain consistency and making sure that all the project documentation is available for the project managers.§ Develop/administer training to all employees on the document control program.§ Assisting suppliers and subcontractors in taking care of the requirements on Oracle/PQM regarding Subguard (SDI) when amount is over $100,000.§ Reviewing, editing, and signing credit applications for the company to set up new accounts and/or increase our credit limit.§ Support the recruiting function by posting jobs on Taleo, submitting background and drug tests and tracking progress.§ Respond to employee inquiries and direct to appropriate party as needed.§ Update employee forms and job descriptions as needed following standard formatting practices.§ Maintain and coordinate employee meetings, trainings and engagement events.§ Maintain company organization charts.§ Coordinate travel for candidates and other employees.§ Provide clerical and operational support to human resource staff as needed.§ Perform other related duties as required and assigned.§ Recording and maintaining applicant flow log sheets, OFFCP compliance.§ Assist accounting department in getting updated W-9 from our suppliers and subcontractors as well as setting up or deleting Wells Fargo Credit Cards for employees.
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Accurate Corrosion Control, Inc
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United States
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Oil and Gas
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1 - 100 Employee
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Regulatory Compliance Specialist(DOT & OSHA)
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Feb 2015 - Mar 2018
§ Helps conduct OSHA and DOT (FRA, PHMSA, FMCSA) mandated safety, environmental, and regulatory audits of all locations, trailers and trucks; and the training of all employees.§ Ensures that all safety, environmental, and regulatory standards are met. Assists with developing material and leading monthly safety meetings. Performs audits at various locations and provides in-service training. Investigates all incidents and injuries. § Manage regulatory compliance efforts across all business segments, with an emphasis on DOT and applicable state and local transportation regulated functions§ Identification of training needs for staff working in DOT regulated functions. Incumbent will help develop and evaluate training to ensure compliance with Federal, State, local and corporate regulations and standards.§ Manages and/or applies for all Federal/State/County/City Annual Reports, Licenses (Business, Contractor, and Transaction), and permits.§ Manage Company's response plans to accidents and spills. Completes written regulatory reports and subsequent recordkeeping. Conducts technical accident investigations when necessary.§ Ensures drivers meet fleet/DOT requirements through driver qualification files, driver logs and drug tests; DOT Medical Cards; conduct routine audits to ensure compliance§Administers the tracking of all Company’s fleet vehicles and trailers (purchased and leased) for logistical and contractual obligations: Annual Vehicle Inspection Reports and vehicle registrationsReason for Leaving: Laid off due to Downsizing
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Paralegal ( Compliance, Corporate, Litigation, & Real Estate)/Executive Legal Assistant
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Jan 1999 - Jan 2015
• Assist in the preparation of real estate loan, purchase, sale, loan servicing and ancillary related documents including purchase and sale agreements, conveyance documents, easements, security instruments, notes, guaranties, and general agreements, etc.• Create and update case management spreadsheets to track medical records, discovery requests and responses and settled/discontinued actions• Prepare binders and exhibits for depositions, mediations, expert review, settlement conferences, arbitration and trials• Monitor Mass Tort calendar to prepare and assist with all phases of discovery; communicate upcoming discovery deadlines to attorneys• Participates in managing activities for parent, subsidiary and affiliate Board, Committee and annual shareholder meetings, and drafting respective minutes, actions, materials and regulatory filings in compliance with current regulations. Liaises with Directors and Officers regarding board meetings and materials, governance and trends, and orientation/ education.• Manages subsidiary formations, including drafting articles and bylaws, dissolution and required regulatory filings. Researches and analyzes laws, rules and regulations pertaining to routine filings with regulatory agencies, including the Secretaries of State and State Departments of Insurance; prepares, revises and finalizes documents for filing. Assists in subject matter training within the department.• Prepares and maintains corporate records, including Board and Committee meeting minutes, actions, and meeting materials. • Oversees the planning and coordination of Members' annual proxy solicitation, including implementation of policies and procedures. • Manage the due diligence and closing document process for mergers and acquisitions (M&A). Reason for leaving: Need Permanent Position.
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TriNet
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United States
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Human Resources Services
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700 & Above Employee
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Corporate Paralegal/Regulatory Compliance Specialist( Contouring & Facial Aesthetics)
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Sep 2013 - Apr 2014
• Ensures that policy and procedure revisions are processed per organizational protocol. Ensures that all process and contract changes are reflected in departmental policies and procedures. • Works with clinical team to assure appropriate organization and data are used for regulatory submissions and clinical presentations. • Determines governmental regulations affecting company processes and assures the processes are complete and accurate to ensure company compliance.• Generates and coordinates regulatory submission documents for new submissions or changes or renewals to existing regulatory requirements.• Partners with various teams throughout organization (Management, Credentialing, Operations, R&D, Policies and Procedures, etc.) on projects.• Conduct legal searches on Westlaw, court dockets and other legal websites for cases, legislation, etc.
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Property Manager/Executive Assistant
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Feb 2013 - Sep 2013
§ Supervise leasing and maintenance staff including delegating work, reviewing work, maintaining deadlines, training and scheduling.§ Maintain property occupancy by effectively retaining residents and successfully marketing property to attract new residents.§ Approve lease applicants.§ Evaluate current market conditions and competition.§ Increase revenue while maintaining controllable expenses including revenue collections and delinquency control.§ Provide customer service to residents resolving any issues that may occur and ensuring maintenance completes service requests.§ Contact and negotiate with vendors.§ Obtain bids and manage capital improvement projects.§ Ensure that all property reporting is completed in a timely manner (i.e., financial reports,, marketing reports).§ Operate within budget and purchasing guidelines.§ Maintain curb appeal by walking/inspecting property and vacant units.§ Conduct Human Resources functions; recruiting, interviewing, performance reviews, salary reviews, explanation of benefits, new hire orientation, terminations.§ Ensure company policies and procedures are met.§ Attend court proceedings, as necessary.§ Coordinate and lead staff meetings, as necessary.§ Assist other properties, as necessary.§ Completion of internal training for market-rate: One-Site – Navigation and Prospects, Move-ins and Rents, Move-outs.§ Completion of internal training for affordable housing: One-Site – Navigation of Receipts and Waitlists, Certifications and Charges, Move-outs.§ Other responsibilities as assigned/needed.Reason for Leaving: Laid off due to downsizing
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Celtic Property Management, LLC
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United States
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Real Estate
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1 - 100 Employee
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Corporate Paralegal/Executive Legal Assistant
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Aug 2011 - Aug 2012
§Track costs and calendars for litigation, incidents, bankruptcy, and licenses.§Serve as liaison between the Legal Team and others.§ Prepare, review & revise residential lease agreements, vendor agreements, Purchase & Sale Agreement, & other transactional materials as required.§ Manage and maintain business entities, including formation, dissolution, qualification, withdrawal, annual reports and corporate book maintenance.§ Coordination of purchase and sale transactions (commercial, office, & multi-family), loan transactions and development transactions.§Monitor portfolio compliance with state, federal, local agency requirements for Affordable programs§Oversee completion of files to ensure they are compliant with applicable Affordable Programs including Move-Ins, Annual Recertification, Interim Recertification, Gross Rent Changes, Terminations, Initial Certifications§ Provide office administrative/executive/personal support to the Vice-President, & General Counsel. Administered Vice-President/General Counsel various corporate programs such as a car fleet, business travel credit card accounts and phone cards.Reason for Leaving: Laid off due to downsizing.
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Loan Modifications/Short Sale Negotiator (Independent Contractor)
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Jan 2010 - Jul 2010
§ Reviewing, analyzing, and processing individual consumer mortgage modification & Short Sale requests. § Analyzing and understanding credit bureau information, collateral valuation reports, tax returns, financial statements, property insurance declaration pages, HOA/Association Documents and other supporting documentation to verify customer financial and property data. § Auditing modification& Short Sale packages, ensuring customer has sent in all information required for processing. § Reviewing Short Sale & modification documents against servicing systems to make corrections/ensure modifications are fully completed. § Ensuring necessary steps are taken to resolve modification & short Sale discrepancies within established deadlines.Reason for Leaving: Company went out of business
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Loan Modifications/Short Sale Negotiator
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Jan 2010 - Jun 2010
§ Reviewing, analyzing, and processing individual consumer mortgage modification & Short Sale requests. § Analyzing and understanding credit bureau information, collateral valuation reports, tax returns, financial statements, property insurance declaration pages, HOA/Association Documents and other supporting documentation to verify customer financial and property data. § Auditing modification& Short Sale packages, ensuring customer has sent in all information required for processing. § Reviewing Short Sale & modification documents against servicing systems to make corrections/ensure modifications are fully completed. § Ensuring necessary steps are taken to resolve modification & short Sale discrepancies within established deadlines.Reason for Leaving: Company went out of business
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Wells Fargo
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United States
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Financial Services
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700 & Above Employee
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Legal Operations Processor III
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Mar 2007 - Feb 2008
§Responsible for ensuring compliant responses are made on assigned legal orders(Subpoenas, IRS Summonses, Search Warrants, National Security Letters and miscellaneous court orders) across a 50 state territory. §Negotiates with attorneys and government agents to assure appropriate resolutions are met and that agreement is received on compliance dates. §Identifies risk issues and escalates to appropriate resource including internal and external parties, in-house counsel and higher levels of management. Reason for Leaving: Laid Off.
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Massage Envy
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United States
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Wellness and Fitness Services
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700 & Above Employee
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Real Estate Assistant
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Nov 2006 - Mar 2007
§Coordinates real estate process throughout the lifecycle of the project including updates, distributing site information to internal team and keeping the project on schedule.§Analyzes demographic and psychographic data to pinpoint the ideal locations within a franchise territory§Reviews and revises Lease for each project if required. Reviews all LOIs once received.§Assist in developing materials and making presentations at high level meetings, as requested.Reason for Leaving: Laid Off.
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Subrogation Specialist (Auto Insurance)
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Oct 2005 - May 2006
§ Negotiate with drivers directly, other insurance companies, and/or attorneys to maximize the subrogation recovery and reach agreement on settlements; evaluate facts and evidence, negligence, amount of damages, etc.§ Demonstrated ability to persuasively respond to arbitration and file as applicant for recovery.§ Take appropriate steps for the development, pursuit and recovery of claim payments.§ Full responsibility for recovery goal attainment.§ Monitor and shadow all new and all paid losses for subrogation and salvage potential daily.§ Provide whatever support is required to drive recovery results and other results to ensure adherence to cycle time and file quality relating to subrogation and salvage recognition and collection and business need.§ Maintain a current diary while keeping tasks current meeting quality file review guidelines, prioritized by those claims which are most recoverable.§ Complete reporting as necessary to advise management of recovery status by program, recovery goal attainment, cycle time, and all necessary identified metrics.§ Responsibility for posting and reconciliation with accounting of all recovery proceeds receipts.Reason for Leaving: Laid Off.
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STG Media Corp
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Advertising Services
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Executive Assistant/Operations Manager (Independent Contractor)
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Mar 2005 - Sep 2005
• Provides full and diversified administrative support to the CEO with light support to the CFO. executive team member. • Serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company.• Phones, manage professional and personal Outlook calendars, coordinate schedules, plan appointments and activities• Use tact, discretion, and good judgment in handling sensitive and confidential information• Position includes using independent decision making and authority within established policies and procedural guidelines. This may include interpreting policies, analyzing and resolving procedural problems, making recommendations, coordinating projects and setting priorities• Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail• Demonstrate high levels of professionalism when communicating in person, by email or by phone• Book travel, provide directions, provide documents as needed, and file all expenses for reimbursement• Manage conference room scheduling and changes• Meet and escort visitors, candidates and clients• Compose and type correspondence, memos and emails• Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items• Organize documentsReason for Leaving: Services were no longer needed.
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Pabst Brewing Company
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United States
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Food & Beverages
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200 - 300 Employee
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Corporate Paralegal/Executive Legal Assistant
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Oct 2001 - Jan 2003
§ Maintain minute books for various national and international entities. Correspond with and assist outside counsel in preparing minutes of various corporate board meetings for various national and international entities§ Review, amend, and draft commercial contracts for business clients. Identify legal and business issues on contracts proposed by business clients, and liaise with commercial attorneys as needed.§ Contract administration and management, including maintenance of contract database and involvement with corporate record retention and corporate compliance program issues§ Coordinated pending litigation with the company’s outside counsel.§ Obtain and maintain business licenses, fictitious business name certificates, vehicle registrations and renewals, permits and other annual renewals.§Coordinate across the legal department consistent documentation retention practices and assist with the development and maintenance of any policies relating thereto.§Assist with preparation and filing of legal documents including pleadings, discovery, agreements, and releases for in-house attorneys and outside counsel§Provide office administrative/executive/personal support to the Vice-President, & General Counsel. Administered Vice-President/General Counsel various corporate programs such as a car fleet, business travel credit card accounts and phone cards.Reason for Leaving: Laid Off due to downsizing
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Education
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2009 - 2012
University of Phoenix
Bachelors Degree, Business Management
