Experience

Kapor Center

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Executive Asistant to CEO of Kapor Foundation

  • Apr 2021 - Present



Facebook

• Software Development
• 700 & Above Employee

• Executive Assistant

  • Sep 2019 - Mar 2020

  • Developed tools and framework to track an ever-growing complex team of 100+ • Planning and executing team off-sites, Milestones and Optical Summit (December). • Ran point for team All Hands: materials and recording via Facebook Live/Hack TV. • Space captain: onboarding n00bs and reshuffle. • Designed, made, and distributed swag for teams, cross-functional milestones, and end of year. • Day to day operations: managed multiple calendars, timely processing of expenses, and… Show more • Developed tools and framework to track an ever-growing complex team of 100+ • Planning and executing team off-sites, Milestones and Optical Summit (December). • Ran point for team All Hands: materials and recording via Facebook Live/Hack TV. • Space captain: onboarding n00bs and reshuffle. • Designed, made, and distributed swag for teams, cross-functional milestones, and end of year. • Day to day operations: managed multiple calendars, timely processing of expenses, and coordinated international travel. • Excellent grasp of internal tools and processes Show less • Developed tools and framework to track an ever-growing complex team of 100+ • Planning and executing team off-sites, Milestones and Optical Summit (December). • Ran point for team All Hands: materials and recording via Facebook Live/Hack TV. • Space captain: onboarding n00bs and reshuffle. • Designed, made, and distributed swag for teams, cross-functional milestones, and end of year. • Day to day operations: managed multiple calendars, timely processing of expenses, and… Show more • Developed tools and framework to track an ever-growing complex team of 100+ • Planning and executing team off-sites, Milestones and Optical Summit (December). • Ran point for team All Hands: materials and recording via Facebook Live/Hack TV. • Space captain: onboarding n00bs and reshuffle. • Designed, made, and distributed swag for teams, cross-functional milestones, and end of year. • Day to day operations: managed multiple calendars, timely processing of expenses, and coordinated international travel. • Excellent grasp of internal tools and processes Show less



Capital Group

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant

  • Feb 2019 - Jun 2019

  • Coordinated team building events, IO Summit, and design sprints. • Helped with on boarding of new associates and space planning for a dept move. • Managed busy schedules, travel and expenses, and coordinated travel. • Certified – Business Chemistry - Deloitte • Coordinated team building events, IO Summit, and design sprints. • Helped with on boarding of new associates and space planning for a dept move. • Managed busy schedules, travel and expenses, and coordinated travel. • Certified – Business Chemistry - Deloitte



Premo Network

• United States
• Media Production
• 1 - 100 Employee

• EA to CEO/Creative Development

  • Nov 2016 - Feb 2019

  • Provided high-level administrative support to the CEO of a digital platform startup • Built a development slate of Original programming for PREMO Studios • Oversaw each project from beginning to end including creative input, budgeting, P&L, pitch decks, and packaging.

• EA to CEO/Office Manager

  • Oct 2015 - Nov 2016

  • CEO based in Bay Area/Managed office in Los Angeles. • Handled heavy calendaring, event planning (CES, Sundance, Tribeca Film Festival, MIPCOM), expense reports, domestic and int’l travel arrangements, on call after hours for travel changes and complex logistics. • Researched latest trends of programming for acquisition of media. Attended film festivals as a curator to find content to license. Handled outreach to emerging directors/talent. Handled pitch decks and presentations for… Show more • CEO based in Bay Area/Managed office in Los Angeles. • Handled heavy calendaring, event planning (CES, Sundance, Tribeca Film Festival, MIPCOM), expense reports, domestic and int’l travel arrangements, on call after hours for travel changes and complex logistics. • Researched latest trends of programming for acquisition of media. Attended film festivals as a curator to find content to license. Handled outreach to emerging directors/talent. Handled pitch decks and presentations for investors. Script coverage.



Yahoo

• United States
• Technology, Information and Internet
• 700 & Above Employee

• EA+Media Coordinator / Yahoo Studios

  • Apr 2014 - Oct 2015

  • Provided high-level administrative support for three VPs in the Media, Marketing, and Video departments of a tech company • Managed calendars and scheduled meetings and conferences; coordinated for CES, Newfronts, Cannes Lions • Arranged travel for executives, including booking flights, hotels and car service; processed expense reports; on call after hours for travel changes, troubleshooting complex logistics • Set up a wellness program for office offering meditation sessions to… Show more • Provided high-level administrative support for three VPs in the Media, Marketing, and Video departments of a tech company • Managed calendars and scheduled meetings and conferences; coordinated for CES, Newfronts, Cannes Lions • Arranged travel for executives, including booking flights, hotels and car service; processed expense reports; on call after hours for travel changes, troubleshooting complex logistics • Set up a wellness program for office offering meditation sessions to increase productivity and improve office morale; part of event planning committee to help with office culture • Helped recruit for editorial teams and online magazines in NY and LA Show less • Provided high-level administrative support for three VPs in the Media, Marketing, and Video departments of a tech company • Managed calendars and scheduled meetings and conferences; coordinated for CES, Newfronts, Cannes Lions • Arranged travel for executives, including booking flights, hotels and car service; processed expense reports; on call after hours for travel changes, troubleshooting complex logistics • Set up a wellness program for office offering meditation sessions to… Show more • Provided high-level administrative support for three VPs in the Media, Marketing, and Video departments of a tech company • Managed calendars and scheduled meetings and conferences; coordinated for CES, Newfronts, Cannes Lions • Arranged travel for executives, including booking flights, hotels and car service; processed expense reports; on call after hours for travel changes, troubleshooting complex logistics • Set up a wellness program for office offering meditation sessions to increase productivity and improve office morale; part of event planning committee to help with office culture • Helped recruit for editorial teams and online magazines in NY and LA Show less



Samson Studio

• Los Angeles, CA

• Production Manager

  • Jan 2013 - Feb 2014

  • Provided high-level support to a clothing designer; oversaw production locally and overseas. • Developed a system for cost-tracking; Ensured day-to-day functions ran smoothly, handled internal and external communication and maintained organization • Coordinated with fabric, trim sources as well as wholesalers, inventory tracking, and Sales force • Met target for on time deliverables for two seasons • Provided high-level support to a clothing designer; oversaw production locally and overseas. • Developed a system for cost-tracking; Ensured day-to-day functions ran smoothly, handled internal and external communication and maintained organization • Coordinated with fabric, trim sources as well as wholesalers, inventory tracking, and Sales force • Met target for on time deliverables for two seasons



Sanofi

• France
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Senior Assist to VP of External Innovation Strategic and Prospective Initiatives

  • May 2009 - Dec 2012

  • Right hand of VP of External Innovation of a Pharmaceutical company under the Prospective and Strategic Initiatives department of R&D; Aided with researching and scouting for new technologies • Organized large scale symposiums, including their logistics, dinners, and team building activities • Managed e-Rooms to track scouting activities and collaborations; developed a new internal repository for tracking scouting activity with SharePoint, including its visual design/UX • Arranged… Show more • Right hand of VP of External Innovation of a Pharmaceutical company under the Prospective and Strategic Initiatives department of R&D; Aided with researching and scouting for new technologies • Organized large scale symposiums, including their logistics, dinners, and team building activities • Managed e-Rooms to track scouting activities and collaborations; developed a new internal repository for tracking scouting activity with SharePoint, including its visual design/UX • Arranged Int’l and domestic travel/helicopters, hotels, and car service; processed expense reports • Acted as liaison between our network within Sanofi-Aventis and our academic partnerships • Researched and learned new software/programs to improve workflow, helped transition to cloud based services • Assisted three higher level colleagues in both La Jolla and South San Francisco; managed both offices Show less • Right hand of VP of External Innovation of a Pharmaceutical company under the Prospective and Strategic Initiatives department of R&D; Aided with researching and scouting for new technologies • Organized large scale symposiums, including their logistics, dinners, and team building activities • Managed e-Rooms to track scouting activities and collaborations; developed a new internal repository for tracking scouting activity with SharePoint, including its visual design/UX • Arranged… Show more • Right hand of VP of External Innovation of a Pharmaceutical company under the Prospective and Strategic Initiatives department of R&D; Aided with researching and scouting for new technologies • Organized large scale symposiums, including their logistics, dinners, and team building activities • Managed e-Rooms to track scouting activities and collaborations; developed a new internal repository for tracking scouting activity with SharePoint, including its visual design/UX • Arranged Int’l and domestic travel/helicopters, hotels, and car service; processed expense reports • Acted as liaison between our network within Sanofi-Aventis and our academic partnerships • Researched and learned new software/programs to improve workflow, helped transition to cloud based services • Assisted three higher level colleagues in both La Jolla and South San Francisco; managed both offices Show less



Internet Marketing Specialists, Inc.

• San Diego, CA

• Executive Assistant to CEO

  • Jun 2004 - Mar 2009

  • Provided administrative support to the CEO of a marketing company dealing with bilingual customers. • Managed office and facilitated meetings, calendaring, and processed expenses • Reconciled office expenses and assisted with accounting duties; liaised with IT contact and troubleshot any issues • Brought in new accounts, help with onboarding and pitching marketing campaigns for businesses wanting an online presence; web design • Provided administrative support to the CEO of a marketing company dealing with bilingual customers. • Managed office and facilitated meetings, calendaring, and processed expenses • Reconciled office expenses and assisted with accounting duties; liaised with IT contact and troubleshot any issues • Brought in new accounts, help with onboarding and pitching marketing campaigns for businesses wanting an online presence; web design



Adecco Staffing/ Eastridge Staffing

• San Diego, CA

• Administrative Assistant I

  • Nov 1999 - Jun 2003

  • Provided administrative support to various companies while attending school ranging from NGO’s to government contracts, (B.F. Goodrich Aerospace, SAIC, San Diego Foundation, and the South Bay Teacher’s Union) • Managed calendars, scheduled meetings, and greeted guests upon arrival • Arranged domestic and international travel, including flights, hotels and car service; processed expense reports • Provided administrative support to various companies while attending school ranging from NGO’s to government contracts, (B.F. Goodrich Aerospace, SAIC, San Diego Foundation, and the South Bay Teacher’s Union) • Managed calendars, scheduled meetings, and greeted guests upon arrival • Arranged domestic and international travel, including flights, hotels and car service; processed expense reports



Bulbo.tv

• Tijuana Area, Mexico

• Production Assistant/editor/music supervisor /voice

  • May 1998 - Jun 2003

  Contributed to a documentary film collective focused on issues of the Tijuana border region. Contributed to a documentary film collective focused on issues of the Tijuana border region.