Experience

Kipling Group Inc.

• Canada
• Real Estate
• 1 - 100 Employee

• Property Administrator

  • Nov 2022 - Present



Canderel Group

• Canada
• Real Estate
• 200 - 300 Employee

• Property Administrator

  • Jun 2021 - Oct 2022

  •Entered and maintained lease and rent data in the Yardi/MRI system according to established guidelines. •Created and maintained the rent rolls. •Prepared welcome packages/letters, new rents letters and certified measurement letters. •Reviewed, tracked and maintained tenant insurance. •Filed drawings. •Provided backup for the receptionist as needed. •Entered and maintained lease and rent data in the Yardi/MRI system according to established guidelines. •Created and maintained the rent rolls. •Prepared welcome packages/letters, new rents letters and certified measurement letters. •Reviewed, tracked and maintained tenant insurance. •Filed drawings. •Provided backup for the receptionist as needed.



York Realty Inc

• Canada
• Real Estate
• 1 - 100 Employee

• Property Administrator

  • Mar 2021 - Jun 2021

  • Entered and maintained lease and rent data in the system according to established guidelines. • Managed accounts receivable including required reports and followed up on collection activity. • Administered tenant charge backs • Prepared correspondence, reports, response to inquiries and assisting with preparation of annual budgets. •Provided backup for the receptionist as needed. • Entered and maintained lease and rent data in the system according to established guidelines. • Managed accounts receivable including required reports and followed up on collection activity. • Administered tenant charge backs • Prepared correspondence, reports, response to inquiries and assisting with preparation of annual budgets. •Provided backup for the receptionist as needed.



Harvard Developments

• Canada
• Real Estate
• 100 - 200 Employee

• Property Management Administrator

  • Mar 2020 - Feb 2021

  • Lease Analysis: Reviewed leases and related documentation. Set up tenant deposits and applied as outlined in the lease • Entered and maintained lease and rent data in the system according to established guidelines • Prepared lease abstracts that outline obligations, deviations from standard services, special clause and amendments, as well as other pertinent information for use by the portfolio team • Managed accounts receivable including required reports and follow-up on collection activity • Administered tenant charge backs • Prepared correspondence, reports, response to inquiries and assisted with preparation of annual budgets • Provided backup for the receptionist as needed



AIM Real Estate Corporation

• Edmonton, Canada Area

• Property Administrator

  • Nov 2019 - Mar 2020

  • Provided support for day to day activities for buildings assigned in portfolio • Maintained all facets of tenant records (filing, tracking, and maintenance) • Rent collection, cheque posting, and account maintenance • Set up unit owner profiles • Coded invoices • Lease document tracking and review • Trackedand approve all tenant monthly rental billings/ETF/payments/condo fees • Assisted with the preparation of seasonal work contracts (landscaping, snow removal, etc) • Assisted with annual inspections (HVAC, fire, etc) • Worked closely with property manager and accounting department with budget preparation • Handled tenant and supplier enquirers • Prepared necessary invoices, reports, minutes and letters • Switchboard relief rotation • Occasional vacation relief for on-site office staff • Scheduled maintenance and follow up as required • Preformed other related duties and special projects as assigned



JLL

• United States
• Real Estate
• 700 & Above Employee

• Brokerage Coordinator - Office Leasing & Sales

  • Jun 2019 - Oct 2019

  • Partnered with Broker Lead to translate leaderships’ business objectives into strategies and execute those strategies.• Assisted in deals process as required: draft and edit offers to lease/letters of intent, track offers in progress through to execution; coordinate flow of documentation and information between company and clients• Oversaw and/or provide administrative services, as required (e.g. manage brokerage team’s meeting schedule, tenant tour schedules; reservations: flights, hotel; etc.)etc.). Be responsible from deal entry all the way through brokers being paid their commissions.• Created, review, and/or prepare market surveys, tour books, or presentations• Liaised with research team to create demographic materials• Liaised with their counterparts from other firms to exchange information and provide answers to requests• Prepared, review, and/or edit applicable documents (e.g. legal paperwork; mandates; commission agreements; formatting offers; request for proposal; etc.)• Prepared and remit expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports ; Broker Expenses; Training Expenses; etc.)• Planned, coordinate, and/or facilitate client & broker events, as required and in collaboration with administrative assistants• Worked with Marketing Coordinator and brokers on broker presentations packages for tenants and landlord.• Proofread applicable documents as required (e.g. quarterly reports, white papers, RFPs, etc.)• Provided applicable IT support to team, as required• Any other reasonable duties and responsibilities assigned• Required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, Dealio, CoStar, Blackbird, Google Earth, Exact Target, CRM, Spider, and others, as required.• Coordinated accounts payable with accounting/finance and office administrator

• Office Administrator

  • Mar 2018 - May 2019

  • Full-time reception duties which include providing general support for office, guests and visitors.• Oversee direction of incoming/outgoing mail and couriers• Managed Café and Meeting Rooms and ensure they are kept clean and ready for meetings at all times.• Managed all equipment related issues including but not limited to copiers and the mailing machine. This should include upkeep, maintenance and ongoing support as well as troubleshooting with technical teams.• Resolved problems associated with all building services and acted as liaison for the Property Management office.• Provided interface for office (where needed) on any IT issues, including laptops, email, telephone/voicemail, iPhone/Android and any other related technology equipment.• Assisted HR and National Operations Manager with onboarding of all new JLL employees to the Edmonton office. This will include setting up desks, phones, laptops, liaising with IT, ordering business cards/equipment, and providing general support to the on-boarding process.• Supported IT Team with any local initiatives and acted as local point of contact.• Assisted National Operations Manager with office renovations• Assisted with move coordination activities in advance, on move day and after any move events.• Responsible for ordering and re-stocking office supplies while adhering to budgets outlined by Operations Manager. • Assisted with coordination of special events in support of clients or JLL.• Assisted with pulling land titles and corporate searches.• Assisted with property marketing material.• Assisted National Operations Manager with all duties associated with smooth running of Edmonton office.• Assisted Deal Accountant in Calgary with Dealio (Deal Management Software).• Assisted with local events and charity initiatives.• Ensured all office invoices are received, coded and submitted for payment.



Mitre Media

• Canada
• Internet Publishing
• 1 - 100 Employee

• Senior Administrative Assistant

  • 2017 - 2017

  Mitre Media operates a suite of targeted online financial media brands, including ETFdb.com, Dividend.com, MutualFunds.com, MunicipalBonds.com, CommodityHQ.com and TraderHQ.com - all powered by our proprietary Mitre Platform. Our mission is to deliver world-class, targeted financial content and tools for highly engaged users seeking actionable information in the most consumable form possible. * Supported and assisted the CEO & Founder with daily administrative tasks * Booked flights and hotel rooms * Planned appointments, meetings and conferences * Planned and organized corporate events * Assisted with employee on-boarding and other HR related tasks * Received and screened phone calls and redirected them when appropriate * Handled and prioritized all outgoing or incoming correspondence (e-mail, website, marketing & promotion materials, letters, packages etc.) * Conducted research and prepared presentations or reports as assigned * Handled confidential documents ensuring they remain secure * Monitored and re-stocked office supplies * Maintained electronic and paper records ensuring information is organized and easily accessible * Assisted with customer service tickets * Generated and verified invoices



Alberta Recycling Management Authority

• Edmonton, Canada Area

• Grants Program Administrator

  • 2015 - 2017

  1. Coordinated grant programs. •Municipal Roundup Program. •Annual review and update of Roundup Program Guide • Reviewed applications, prepared registration packages, responded to inquiries, reviewed funding claims, performed data entry, and prepared payment requisitions. 2. Municipal Assistance Grant Program • Annual review and update of grant applications and funding agreements. •Reviewed applications, tracked and followed up on approved grant projects, reviewed and verified submitted invoices, prepared reports, and coordinated opening events (with Public Information Manager). 3. 4H Roundup Programs •Acted as single point of contact for 4H Foundation regarding administration of the tire and electronics round up programs. •Reviewed and verified submitted claims, responded to inquiries, performed data entry and prepared payment requisitions. 4. Non-Residential Round-up Program •Annual review and update of grant applications under the Non-Residential Round-up Program. • Ongoing review of applications received with recommendations provided to Director of Operations regarding potential for approval. •Reviewed applications, tracked and followed up on approved non-residential round-ups, review and verified submitted invoices, prepared reports and coordinated with Public Information Manager regarding potential for joint events. 5. Acted as the records management designate for the Program Administration department.



Edmonton Journal

• Canada
• Newspaper Publishing
• 1 - 100 Employee

• Digital Coordinator / Sales Assistant

  • Mar 2010 - May 2015

  • Received emails/calls about product and date availability from sales reps • Processed/started/ stopped/paused /revised online orders/campaigns for sales reps • Emailed out screenshots of up and runnings and campaign reports to sales reps • Booked special section online orders • Tracked the monthly revenue on the revenue tracking spreadsheet • Compiled online ads and urls and email them to the processing team • Tracked of orders and make sure they are functioning and delivering at a effective pace • Processed adjustments/credits for under delivered campaigns • Assisted with the like it buy it data entry • Filed all processed orders • DFP Sales Management Fundamentals Certificate May 2015 • Created new accounts as per sales rep requests. • Entered requisition orders given to me by my 4 sales reps. • Received calls/emails from sales reps/clients to book ads. • Looked up availabilities of ad positions for sales reps/clients. • Entered layout requests into Sharepoints as per sales rep requests. • Processed, tracked proofed and completed ads. • Suggested creative ideas/layouts for sales reps/clients. • Compiled pictures, graphics and word documents and send to the offshore team for ads that need to be built or adjusted. • Worked with the offshore team to make sure the clients’ needs are met. • Received/made calls and send emails to clients to verify their ads. • Received credit card payments from clients for the ads. • Adjusted accounts when needed. • Generated account activity report from VAX as per sales rep requests. • Created the weekly spreadsheet for the homes and condos section using the VAX report. • Mailed out tear sheets as per clients’ requests. • Sorted and file order requisitions and ads.



Alberta Beverage Container Recycling Corporation

• Canada
• Environmental Services
• 1 - 100 Employee

• Operations Assistant

  • 2009 - 2010

  • Greeted and assisted drivers at the front desk. • Entered, released reconciled, verified QC and processed rbills. • Created shipping documents. • Received and made calls to bottle depots to verify miscounts on rbills. • Received calls from trucking companies to schedule delivery appointments. • Provided roll call when fire drills occurred. • Maintained the appearance of the boardroom and the reception area. • Created the scheduler. • Generated Byers and B&R orders, pick slips and cbills. • Adjusted depot inventories when needed. • Assisted in creating new logs: (Daily Duties sign off sheet & Tags not being marked log) • Assisted in creating a new filing system. • Sorted, filed and shipped information for the mailbag to head office. • Sorted and filed rbills, Audit Summary Reports and pick slips. • Assisted in planning Christmas festivities. • Retrieved voicemail messages on main phone. • Stocked the office supplies: (tags, rbills, computer paper)



Packers Plus Energy Services Inc. , Commercial Solutions, Convergys / Livebridge

• Ed

• Other Positions Held Before 2009

  • 2003 - 2009

  .Packers Plus - Receptionist / Office Assistant (3 Year) .Commercial Solutions – Receptionist (Approx 1 Year) .Convergys / Livebridge – Customer Service Representative/ Trainer/ Quality Control/ Telemarketer (2 Years) .Packers Plus - Receptionist / Office Assistant (3 Year) .Commercial Solutions – Receptionist (Approx 1 Year) .Convergys / Livebridge – Customer Service Representative/ Trainer/ Quality Control/ Telemarketer (2 Years)