Experience

Western States Petroleum Association

• United States
• Oil and Gas
• 1 - 100 Employee

• Sr. Administrative Assistant NW Region Government & Association Affairs

  • Jul 2021 - Present



Saybr Contractors, Inc.

• United States
• Construction
• 1 - 100 Employee

• Project Coordinator

  • Nov 2017 - Jul 2021

  Tacoma, Washington



McKinstry

• United States
• Construction
• 700 & Above Employee

• Construction Project Coordinator

  • Oct 2016 - Oct 2017

  Seattle, Washington Coordinates and completes project reports and deliverables. *Reviews contracts, drawings, specifications, and other resources to answer questions. *Coordinates equipment procurement with purchasing department and outside vendors to order and expedite material. *Assists with managing site specific work plans. *Updates and manages all project files. Includes maintaining employee, vendor, and miscellaneous files. * Maintains project documentation and organizes… Show more Coordinates and completes project reports and deliverables. *Reviews contracts, drawings, specifications, and other resources to answer questions. *Coordinates equipment procurement with purchasing department and outside vendors to order and expedite material. *Assists with managing site specific work plans. *Updates and manages all project files. Includes maintaining employee, vendor, and miscellaneous files. * Maintains project documentation and organizes network per the Project Manager's request. * Distributes documents to internal and external parties. * Assist team with maintenance and archiving of project records. * Takes direction to complete administrative tasks. * Tracks the risk review process and maintains the necessary paperwork throughout a project. * Organizes network and hardcopy files. * Assists with labor tracking. Communicate * Attends team meetings and ensures the follow-up of resulting action items. * Takes and publishes meeting minutes as requested. * Responds to questions raised by Superintendents, review contracts, drawings, specifications and other resources to answer questions in a timely manner. * Consults with project management team if necessary to resolve issues. * Communicates with Subcontractors, Architect, Engineer and Owner, to assist the project management team with daily duties. * Manages flow of information to project management systems and stakeholders. Show less



Howard Building Corporation

• Project Administrator

  • Feb 2015 - Oct 2016

  Costa Mesa, CA



Culp Construction Company

• Project Engineer

  • Jun 2013 - Feb 2015

  Irvine, CA Prepare complete, accurate and timely submittal logs for construction projects based on project drawings and specifications. Accountable for receiving approved submittals from Architect or Engineer and notifying the Project Superintendent of potential schedule impact. Assist Project Manager by preparing all necessary back up relating to change requests. Responsible for timely completion of all required project close-out documents per contract. Take accurate and complete meeting… Show more Prepare complete, accurate and timely submittal logs for construction projects based on project drawings and specifications. Accountable for receiving approved submittals from Architect or Engineer and notifying the Project Superintendent of potential schedule impact. Assist Project Manager by preparing all necessary back up relating to change requests. Responsible for timely completion of all required project close-out documents per contract. Take accurate and complete meeting minutes and distribute timely Solicit subcontractors and suppliers for proposal prior to proposal submission time. Prepare correspondence with Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but not confined to the following items: Schedule of Values, project schedule, memos, request for information, transmittals and submittals. Document quality and progress of each Subcontractor and Suppliers. Update Subcontractors and Suppliers of any changes to the plans, specifications and/or schedule. Monitor staffing needs, evaluate performance, address employee relation issues as warranted for staff. Show less



OneScreen

• Billing Coordinator

  • May 2009 - Jun 2013

  Irvine, CA Accounts Payable/Receivable, QuickBooks Experience, Office Management (3 years), Assist Chief Financial Officer with accounting and billing – use of Bill.com, Plan and implement office systems, layout and equipment procurement, Assist with special projects, company research, and event planning OneScreen is a digital video solutions partner to producers, publishers, and advertisers. Our innovative and comprehensive technology products and services enable video stakeholders to… Show more Accounts Payable/Receivable, QuickBooks Experience, Office Management (3 years), Assist Chief Financial Officer with accounting and billing – use of Bill.com, Plan and implement office systems, layout and equipment procurement, Assist with special projects, company research, and event planning OneScreen is a digital video solutions partner to producers, publishers, and advertisers. Our innovative and comprehensive technology products and services enable video stakeholders to build and streamline their connections with each other in the Media Graph℠. Together with its ecosystem, OneScreen gives people more access to watch content where, when, and how they want. Our respected partners include print, radio, and broadcast companies, brand and direct response advertisers, and producers across all content verticals. OneScreen is a member of IAB, MPA, ThinkLA, and is an Inc. 500|5000 company, ranking #622 among the fastest-growing private companies in the U.S. Show less



Culp Constuction

• Administrative/Accounting Assistant

  • Oct 2007 - May 2009

  Answer and direct calls on a busy 12 line phone system Handle Accounts Payable/Receivable Assist with Coding and Invoicing for 4 subcontractors Perform account and billing audits Research account discrepancies Handle and organize supplier releases/invoices Execute interoffice & project insurance Assemble and distribute new hire packets Assist in planning office events Handle all in coming/outgoing mail and overnight packages Greet incoming guests Assist the… Show more Answer and direct calls on a busy 12 line phone system Handle Accounts Payable/Receivable Assist with Coding and Invoicing for 4 subcontractors Perform account and billing audits Research account discrepancies Handle and organize supplier releases/invoices Execute interoffice & project insurance Assemble and distribute new hire packets Assist in planning office events Handle all in coming/outgoing mail and overnight packages Greet incoming guests Assist the office manager in various projects Data Entry for Accounting Make and distribute faxes Make travel reservations and handle calendaring for the Vice President and Executive staff Show less



Roel Construction

• Admin Assistant/Receptionist

  • Oct 2003 - Oct 2007

  Schedule and maintain calendars for staff agenda, meetings and appointments Handle all travel arrangements for Vice President and management Order all office supplies, and assist in ordering office equipment Code, sort and file all incoming invoices Assist HR Department with confidential employee information Assist Property Manager with all office projects and proposals Prepare and send out weekly timesheets Prepare conference rooms for company meetings Program support… Show more Schedule and maintain calendars for staff agenda, meetings and appointments Handle all travel arrangements for Vice President and management Order all office supplies, and assist in ordering office equipment Code, sort and file all incoming invoices Assist HR Department with confidential employee information Assist Property Manager with all office projects and proposals Prepare and send out weekly timesheets Prepare conference rooms for company meetings Program support to the IS Department, by running the back up tape Support staff for 35 employees Provide customer service to call clients and vendors. Follow office opening and closing procedures Answer and direct a thirteen line phone system Record, stamp and distribute all incoming mail and overnight packages Fax, sort and distribute faxes Show less



Staffing Services

• Receptionist/Admin Assistant

  • Mar 2000 - Oct 2003

  Filled in at various companies for their receptionists Answered a minimum of five line phone system Assisted with various administrative projects and duties Supported management and large departments Provided excellent customer service to internal and external clients Received and distributed mail