Experience

CentrePort Ltd

• New Zealand
• Transportation, Logistics, Supply Chain and Storage
• 1 - 100 Employee

• Project Controller

  • Dec 2020 - Present

• Team Coordinator

  • Apr 2018 - Nov 2020

• Team/Project Administrator

  • Jul 2017 - Apr 2018



Acrow Ltd

• New Zealand
• Construction
• 1 - 100 Employee

• Office Manager

  • Dec 2016 - Apr 2017

  • Manage and co-ordinate the administration function for the branch• Maintain procedures to ensure all branch invoicing is completed, accurate and timely• Collate financial information to enable management to track profitability of jobs• Allocate correct account codes when purchasing and invoicing items• Work with management team to resolve customer payment disputes/withholds• Assist branch manager in the management of human resource policies and processes • Recruitment of new employees including interviewing, shortlisting and on-boarding• Co-ordinate the training and development of employees• Induct and train new employees on company operating systems, processes and procedures.• Oversee the payroll process• Provide direction and support to two administrators• Liaise with NZ Immigration Service and oversee the onboarding of employees on skills-shortage visas• Review supply agreements and recommend and action cost reductions• Provide technological and telecommunications support and escalate breakdowns when required• Support the management of the branch facilities, property lease and repairs.

• Branch Administrator

  • Jun 2015 - Nov 2016

  • Process claims and invoicing for construction clients in the provision of scaffolding needs• Enter timesheet hours for job tracking and payroll• Processing the weekly payroll for all employees• Set up project and site specific safety folders for new work and file tender documents, project plans, drawings and commercial terms• Work proactively with estimators, supervisors and leading hands to ensure that job information from sites is correct• Completing the employment paperwork and carrying out site induction for new employees• Maintain manual and electronic filing systems and procedures• Purchase and restock branch supplies • Maintain the vehicle maintenance registers and notify the yard team when maintenance and servicing is due• Tend to customer phone calls and walk-ins to the branch• Train employees in the in-house systems• Planned and organised employee Christmas party and quarterly functions• Book employee travel and accommodation



BHP Billiton Mitsubishi Alliance Pty Limited

• Accommodation and FIFO Officer

  • Dec 2013 - Nov 2014

  - manage the accommodation requirements for over 4000 fly-in fly-out (FIFO) workforce throughout Central Queensland- Balancing the portfolio of villages (camps) by liaising with vendors and suppliers to ensure adherence to contract obligations, compliance to business processes, manage and monitor service levels• Maintaining efficient electronic filing practices and adhering to the guidelines of the business’ document management system- reporting of room and village utilisation, trend analysis and forecasting - Monthly reconciliation and approval of invoices received from vendors



BMD Group

• Australia
• Construction
• 700 & Above Employee

• Business Systems Administrator

  • Feb 2013 - Dec 2013

  • Creating, maintaining, updating and uploading Health, Safety, Environmental & Quality (HSEQ) documents to SharePoint system• Provide administrative support for HSEQ company external audits• Helpdesk support to co-workers in creating and maintain user accesses, registering queries or problems and escalating and working with supplier towards the resolution of problems.• Installing fixes and ‘patches’ to Jobpac and communicating the updates to the group.• Co-ordinating the monthly regional and local HSEQ Steering Committee



Coates

• Australia
• Construction
• 700 & Above Employee

• Commercial Co-ordinator

  • Sep 2010 - Oct 2012

  - Providing financial and accounting support including revenue forecast and period-end variance reporting at local and state level - Contract management including commercial and legal review of customer supplier agreements and tender submission documents- Management of debtors and review of account aging, - Creditor duties including raising purchase orders and payment of utilities accounts- led several business improvement projects- generating reporting of clients with concerning debtor days, summaries of branch KPI’s and sales trend analysis to the state Senior Management Team- Delivering commercial acumen training to new starters to the company

• Major Accounts Administrator

  • Apr 2007 - Sep 2010

  • Processing tenders, hire rate schedules and provide regular sales and hire reporting• Maintaining major account customer database• Developing relationships with key customers regarding overdue and disputed invoices• Guiding sales and operations teams to ensure compliance to contract terms• Communicating with Accounts Receivable department daily on problematic accounts• Providing equipment hire reports to clients• Set up clients to the company’s online portal that allowed them to view and print invoices, credits and statements• Contributed to several major project teams through the merge of Coates Hire and National Hire



Select Appointments Ltd

• Administrative Assistant

  • Aug 2006 - Mar 2007

  Temporary assignment in data entry role with ANZ National• Entering information from manual credit card transaction dockets to the bank's computer system• Performing a second check and validating the data entered by other members in the team• Registering and investigating credit card transactions disputed by clients Temporary assignment in data entry role with ANZ National• Entering information from manual credit card transaction dockets to the bank's computer system• Performing a second check and validating the data entered by other members in the team• Registering and investigating credit card transactions disputed by clients



HUDSON RECRUITMENT LIMITED

• Administrative Assistant

  • May 2006 - Aug 2006

  Temporary assignments while on my Overseas Experience responsible for:• Data entry of company employee information• Created forms and templates for a small construction company• Receptionist duties for an internet company.• Built an Excel spreadsheet to enable IT sales representatives to record their calls and client visits. Temporary assignments while on my Overseas Experience responsible for:• Data entry of company employee information• Created forms and templates for a small construction company• Receptionist duties for an internet company.• Built an Excel spreadsheet to enable IT sales representatives to record their calls and client visits.



Mitsubishi Motors

• Fleet Sales Administrator

  • Feb 2002 - May 2006

  • Planning and scheduling delivery of fleet vehicles to private and government clients • Supported procurement strategy of third party accessory vendors• Maintained the CRM database• Assisted with aged debt activities• Supported the branch dealership network with timely weekly and monthly reporting• Provided administrative support to National Sales Manager • Planning and scheduling delivery of fleet vehicles to private and government clients • Supported procurement strategy of third party accessory vendors• Maintained the CRM database• Assisted with aged debt activities• Supported the branch dealership network with timely weekly and monthly reporting• Provided administrative support to National Sales Manager