Experience

Steel Dynamics, Inc

• United States
• Manufacturing
• 700 & Above Employee

• Executive Assistant/Receptionist

  • Feb 2021 - Present



GAI Consultants, Inc.

• United States
• Civil Engineering
• 500 - 600 Employee

• Senior Administrative Coordinator

  • Jan 2019 - Feb 2021

  Peer review of technical documents and reports for our engineering staff to conform with our corporate branding initiatives including formatting, grammar and spelling.My assignments involve administrative support for our Fort Wayne office which includes ordering supplies, client/employee events, vendor relationships, maintaining office equipment and other tasks as requested.I am part of the team that books domestic travel for our Technical staff. My current assignment is over 400 employees out of approximately 900. Reservations are booked through CONCUR (flights, vehicles and hotels). Daily reconciliation of my corporate MasterCard is required as new trips are booked daily and receipts are uploaded for completed itineraries.Working in concert with the Director of Business Services, I manage all archived records for the corporation (27 offices) following our Quality Management System and Record Retention Policies. This includes working with our third-party vendor for intake of new inventory, retrievals and permanent destruction.Serve as the Vehicle Coordinator for the Fort Wayne office to maintain all GAI Fleet vehicles assigned to our office.Special assignments as requested.

• Administrative Assistant

  • Dec 2014 - Feb 2021

  Serves as Group Leader/Administrative Assistant responsible for guiding, coaching and monitoring performance of team members while supporting Midwest office locations for 900+ employee AE firm.• Administration – Assist Group Managers, Department Managers, or MarketManagers with various administrative tasks. Arrange conference calls, WebExmeetings, video conferences and other types of project, office or departmentmeetings. Establish, organize and maintain paper and electronic filing systems peroffice and project requirements. Type, format and edit meeting minutes, memos,correspondence, and other documents. Type and format routine projectcorrespondence, transmittals, and meeting minutes. Assist in the preparation ofproposal documents, which includes typing, coordination, formatting, editing, andproofreading while complying with GAI Branding standards. Provide basicproofreading and peer review service for technical staff and to other Administrativestaff as requested or required. Order and maintain supplies and arrange forequipment maintenance. Make travel arrangements for designated staff asdirected. Data entry into company databases or spreadsheets. Order food andorganize meeting rooms, when necessary. Assist Office Leaders, MarketManagers, and Project Managers with project file archiving preparation activities.Any and all other duties as assigned by supervisor or Corporate Practice AreaLeader.• Customer Service – Serve as Receptionist/Operator for the Fort Wayne Office.Direct calls internally or throughout the corporation as required.



Colwell

• United States
• Printing Services
• 1 - 100 Employee

• Executive Administrative Assistant

  • Jun 2012 - Dec 2014

  Served as Executive Administrative Assistant responsible for supporting executive team through scheduling meetings and travel, managing expenses and providing general administrative tasks. • Administration – Managed and maintained executive schedules by planning and scheduling meetings, conferences, teleconferences and travel. Managed expense reimbursement activities via Concur Travel & Expense system for multiple executives respective of deadlines. Produced information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Prepared professional presentations for executive use, archive information for future inclusion in other media. Assisted in preparation for key quarterly or semi-annual meetings, whether local or off-site. • Maintained Customer and executive confidence by maintaining confidentiality of sensitive information. Provided historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions as needed. Supported Human Resources function through records management and auditing of sensitive information; assist with annual Performance Appraisal process; act as backup for key company functions as needed. • Customer Service – Served as Hostess for all company meetings (internal and external). Provided support to Human Resources for all employee events, including benefit meetings and open enrollment. Served as Receptionist/Switchboard Operator as necessary.



Briner Building, Inc.

• United States
• Construction
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2006 - Nov 2011

  Responsible for managing projects that assist the President, Estimating, Marketing, AutoCAD, and Construction Operations. • Administration – Generated new Subcontractor Agreements and subsequent Change Orders. Created all new purchase orders for vendors/Subcontractor Agreements. Finalized construction job schedules. Maintained current and archived job files. Maintained library of archived blue prints and drawings. • Marketing – Prepared outgoing correspondence to new customers. Managed all profiles for completed projects. Finalized all new business proposals. • Customer Service – Receptionist/Switchboard Operator. Directed calls and correspondence from Subcontractors/Vendors to proper Superintendent or Project Manager.



Lang Marketing Resources, Inc.

• Fort Wayne, Indiana

• Administrative Assistant

  • Dec 2005 - Mar 2010

  Responsible for maintaining weekly free Internet email newsletter distributed to over 3,000 contacts. Assisted President with development of PowerPoint presentations for new client proposals. Transcription of statistical information. General correspondence and other special projects. Responsible for maintaining weekly free Internet email newsletter distributed to over 3,000 contacts. Assisted President with development of PowerPoint presentations for new client proposals. Transcription of statistical information. General correspondence and other special projects.



Beckman Lawson, LLP

• Fort Wayne, Indiana

• Administrative Assistant

  • Apr 2000 - May 2006



Fort Wayne Newspapers

• Newspaper Publishing
• 1 - 100 Employee

• Team Assistant/Major Accounts

  • Oct 1999 - Apr 2000