Project Manager

• Jan 2020 - Present

Logistics Specialist (Life Sciences Solutions Group) at Thermo Fisher Scientific

• Mar 2012 - Dec 2019

Managed $60 million dollars of freight carrier invoice spend, aging (carrier statement of accounts), and freight pay. Manage the vendor relationship with the global Freight Audit Payer IPS Worldwide. Managed all accounts receivable (A/R) and maintain positive relationships with over 75 freight carriers (vendors). • Resolved customer and transportation issues and collaborate with team to investigate and determine root cause. Delivered monthly vs. yearly comparisons for customer resolution issues. • Drive process for analyzing and resolving customer complaints. Reduced customer complaints by an average of 8%. • Collected on average over $190,000 per year in freight claims with Federal Express @ $100 paid per claim while reducing open claims by 48%. • Manage, file and track an average of 2500 claims annually to ensure maximum recovery of freight claims • Prepared freight accruals and conduct weekly and monthly reporting. • Manage daily/weekly freight invoices flowing through Freight Pay & Audit using IPS Worldwide. (Processed, reviewed freight invoices & approved for payment.) • Served as Accounts Payable contact for freight carriers and provide status updates on aging (carrier statement of accounts), short payments and invoices. • Resolve discrepancies by investigating freight transactions with freight vendors. Apply tactical solutions to resolve ad-hoc billing issues. Reconcile past due invoices across multiple service providers • • Managed coding logic to include review Freight Pay & Audit rules regularly related to invoice screening, data capture, general ledger coding and audit tolerances • Lead Quarterly Business Reviews (QBR). Set cadence and agenda for Freight Pay & Audit business and operational reviews. • Scheduled and tracked carrier shipments, obtained rate quotes and shipping costs. • Embrace Practical Process Improvement (PPI) Show less

Accounting Specialist

• Jun 2010 - Dec 2011

Performed general accounting functions (Accounts Receivable and Accounts Payable), provided excellent customer service, assisted in retail sales, and tracked inventory. Performed general accounting functions (Accounts Receivable and Accounts Payable), provided excellent customer service, assisted in retail sales, and tracked inventory.

A/R Supervisor, A/R Specialist, Billing Clerk, Cash Posting, Collections

• Nov 2004 - Feb 2010

Managed all invoices totaling an average of $25 million per year in spend. Handled customer collections, reviewed billing data from purchase orders to confirm accurate pricing, payment terms, shipping and charges. Verified proper authorization for price discounts and promotions. • Maintained billing system, customer-specific pricing, discounts, terms, and credit limits. • Collaborated with order-processing, sales, shipping, production and research and development personnel. • Retrieved all bank wires via online banking. Coded, posted, and recorded payments to customer accounts. • Resolved invoice discrepancies, short payments, conducted research, and made necessary adjustments to customer accounts. • Performed month-end closing for accounts receivable and reconciliations for cash posted, sales, company transactions, and general ledgers. • Prepared and submitted freight claims. Show less

Accounting/Office Manager

• May 2001 - Oct 2004

Performed accounts payable (A/P), accounts receivable (A/R), and general accounting functions for 14 rental properties. • Maintained files, insurance, and investor database. • Assisted with refinancing, sales, and purchases of properties. • Provided administrative support. Performed accounts payable (A/P), accounts receivable (A/R), and general accounting functions for 14 rental properties. • Maintained files, insurance, and investor database. • Assisted with refinancing, sales, and purchases of properties. • Provided administrative support.

Executive Assistant/A/R and A/P Specialist

• Jan 1992 - Sep 2000

Maintained multiple corporate budgets, financials, and perform accounts payable (A/P) and accounts receivable (A/R) for 17 accounts. • Planned and coordinated company meetings, functions, and corporate travel for executives. • Managed properties of corporate property holdings. • Negotiated property management leases and contracts, to include property refinance, purchases, and new loans. • Performed Office Manager duties including scheduling, maintaining inventory and office supplies for 14 offices. Show less