Experience

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  Massachusetts Institute of Technology

  • United States
  • Higher Education
  • 700 & Above Employee

  • Assistant to the Director, Picower Institute for Learning and Memory

    • Jan 2020 - Present

    All daily operations, travel planning, correspondence, presentations and website management for this leading neuroscience researcher and Director of a major national Alzheimer's disease research institute. Assist with budgeting, staffing, and annual symposia.

  • Executive Assistant, Alumni Relations

    • Jan 2017 - Jan 2020

    Daily operations management, including all calendar, travel, and expense reporting for Executive Director of Alumni Relations. Manage budgeting process and forecasting, order all supplies, and track expenses for department. Produce all correspondence and edit majority of Alumni Relations messaging. Organize Annual Fund Board and other meetings, and contribute to performance analysis. Collaboratively support organization-wide events, conferences, and Alumni Education online forums and virtual offerings.

• 

  Independent Administrative Contractor

  • Greater Boston Area

  • Executive Assistant

    • Oct 2015 - Dec 2016
    • Greater Boston Area

    Temporary and contract roles supporting vice presidents and senior vice presidents at the Analysis Group, Children's Hospital, and CBIZ Tofias, as well as the Chief Executive Officers of Zipcar and Quickbase.

• 

  Beth Israel Deaconess Medical Center

  • 3 Blackfan Circle, Boston MA

  • Administrative Coordinator

    • Nov 2011 - Sep 2015
    • 3 Blackfan Circle, Boston MA

    Managed correspondence and presentations, calendar and travel, and performed all other executive assistant duties for the Chief of Genetics and Director of the Cancer Center at Beth Israel Deaconess Medical Center, a world-renowned researcher with a global speaking engagement schedule. Edited, re...

• 

  FIDELITY INVESTMENTS 2004-2010

  • Boston, MA

  • Executive Assistant

    • May 2007 - May 2010
    • Boston, MA

    Effectively and efficiently coordinated company-wide transformation initiatives resulting in over $400 million in cost savings. Also provided all administrative support for team of seven executives in locations across U.S. and India, including:• Managed calendars and arranged complex travel sche...

• 

  J. ROBERT SCOTT/FIDELITY INVESTMENTS

  • Executive Assistant

    • Oct 2004 - May 2007

    Provided flexible executive support in a dynamic executive search firm with special expertise in fast-tracking of the candidate development process, allowing firm to meet aggressive turnaround goals. • Calendar management and travel arrangements, including international travel• Communications an...

• 

  THE BOSTON GLOBE 2004-2006

  • Freelance Journalist

    • Sep 2004 - May 2006

    Contributed theatre reviews and arts features on a regular basis.

• 

  THE GILLETTE COMPANY

  • Communications Coordinator

    • Jan 1999 - Jan 2003

    Developed and managed communications which improved client contact quality and enhanced training initiatives within a national Customer Care Center. • Designed and published innovative brochures and instructional material for a training program that led to company savings of over $7 million. • P...

• 

  POLAROID CORPORATION

  • Strategic Marketing Analyst

    • Sep 1995 - Jun 1998

    Contributed competitive and strategic analysis to Consumer Division planning team, resulting in repositioning of the company brand via innovative marketing strategies. Co-managed product launch of new scanner that resulted in sales tripling projections.

  • Business Analyst

    • Aug 1994 - Sep 1995

    Wrote and published competitive intelligence reports that became the internal standard for analysis of industry landscape. Readership increased 30% during tenure.

  • Senior Administrative Assistant

    • Feb 1992 - Aug 1994

    Calendar management, presentation production, and all other executive assistant responsibilities for executives across the Consumer Division, including its President.

• 

  Children's Hospital

  • Designer Draftsman

    • May 1990 - Nov 1991

    Designed and drafted contract documents for a new primary care clinic, a cardiac surgery unit, and various professional office suites.

• 

  LOZANO, BASKIN AND ASSOCIATES

  • Designer Draftsman

    • Jun 1985 - Mar 1990

    Designed and drafted contract documents for the MBTA Chinatown Station on the Orange Line and the Atrium Mall in Danvers, as well as other retail and transit projects.

• 

  JOHN GERALD HORNE ASSOCIATES

  • Draftsman

    • Sep 1983 - Mar 1985

    Drafted contract documents for religious facilities and residential projects.

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  PETER CONANT ASSOCIATES

  • Draftsman

    • Sep 1982 - Aug 1983

    Drafted contract documents for condominium and retail projects.