Office Coordinator

• May 2022 - Present

Development Coordinator

• Apr 2016 - Aug 2021

Scheduled community Flu Clinics. Created and maintained schedule of flu clinics and scheduled nurses, vaccine and supplies for each clinic. Designed simple, easy to use consent forms that increased percentage of completed forms over previous years. Maintained vaccine and supply stocks, ensured both were readily available to Flu nurses as needed. Processed payments for vaccinations not billed through insurance. Roughly 300 clinics scheduled and 9,000 to 13,000 shots given yearly. Produced Hartford Region Nightingale Excellence in Nursing Awards Galas. Gathered nominations from health care entities; managed database (Honoree, guest and dignitary information; seat, nomination and sponsorship fees; contacts for participating agencies; merchandise orders, etc.); registered nominations; managed Hartford Region Nightingale website; purchased honoree gifts and sales merchandise; produced presentation of honorees, created award certificates and letters for honorees; maintained budget reporting; invoiced sponsors and agencies and processed all payments; liaison to participating agencies; managed seating arrangements prior to and during event. Reduced costs to produce event while keeping expected level of excellence of event. 500 to 700 yearly attendees. Employee Recognition Yearly Events – designed event programs; produced and ran award presentations; created award certificates; registered staff; processed payments for event expenses. Processed and entered donation information into Raisers Edge database; researched obituaries, names and addresses; produced thank you and acknowledgement letters; created other letters to fit specific situations; produced monthly donation reports; deposited checks; monitored online donation reports; processed donations made by credit card. Handled Meals on Wheels requests and inquiries. Used Search America site to determine program eligibility. Worked with vendors to schedule services, tracked and reported service usage. Show less

Temp

• Jun 2014 - Apr 2016

Communications Assistant

• Feb 2003 - Oct 2012

Aetna Service Operations / National Customer OperationsProvided desktop publishing, web design, communications, presentation, interactive form design, reporting and technical support. Photographed staff and events, editing and preparing images for use on multiple platforms. Planning and coordinated departmental teambuilding events and management level meetings. Supported Head of Aetna Telework Advisory Council with web design, presentation, reporting, database, and communications assistance.Maintained top level department website to meet design and content criteria, reflect organizational changes and required content updates. Provided pictures and graphics, updated contents, crated and posted interactive forms, reports and organizational charts. Mentored several web designers. Web master for the company-wide Telework website. Using Dreamweaver software, completely redesigned entire site to meet company-wide design standards. Maintained content to reflect new processes, procedures and general information. Produced Quarterly Employee Meetings. Scheduled and coordinated meeting logistics; was liaison to AV coordinator and team. Created and managed presentations during meetings; provided pictures and graphics for presentations; created on-line survey for each meeting, gathered results and reported trending information to Management Team.Provided spreadsheets, charts, and data summaries showing Telework staff participation numbers, broadband & telephone charges, and expense savings for monthly Telework Dashboard submitted to Aetna CEO & Head of Human Resources. Managed SharePoint site that housed meeting information, process documentation, Executive Summaries and Dashboards. Show less

Communications Assistant

• Aug 2001 - Feb 2003

Privacy OfficeSupported Communications Manager in meeting Aetna's HIPAA AS&P communications needs. Using PowerPoint, Access, Excel, Visio, and Word software programs, provided presentation, spreadsheet, and desktop publishing support to the Privacy Office. Updated and monitored HIPAA AS&P portions of the Aetna’s ReQuest Database. Responsible for upkeep of HIPAA AS&P intranet site.Using FrontPage software program, redesigned HIPAA AS&P intranet site from a few simple, plain, scrolling text only pages to a multi-level, interactive site with eye catching color and graphics. Updated content on the entire site, making the site easier to navigate and providing the most accurate and up-to-date privacy policies and information for use by Aetna employees. Show less