Experience

United States Agency for Global Media

• United States
• Broadcast Media Production and Distribution
• 100 - 200 Employee

• Administrative Support Specialist III

  • Sep 2021 - Present

  • Provide administrative and clerical support and perform work related functions as requested. Includes communications with the Travel Office, CFO, CON, VOA Front Office, Human Resources and external stakeholders. • Process administrative documents and the monthly/quarterly budget projections in the financial management system. Notifies managers of spending trends and potential problems and provides program and budgetary options for management decisions • Monitors and tracks obligations and expenditures throughout the budget execution phase • Assists in the formulation and presentation of annual and quarterly program plans. Certifies the availability of funds • Develops and prepares budget submission at each stage of the annual budget process - from the first stage through the final phases • Tracks and analyzes the commitment, obligation, expenditure and de-obligation of unliquidated funds. Creates and updates daily Spending Line report for the current Fiscal Year. • Verifies that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within amounts obligated Show less



American Farm Bureau Federation

• United States
• Government Relations
• 100 - 200 Employee

• Accounts Receivable Accountant

  • Feb 2021 - Sep 2021

  • Record over 50 monthly deposits made via ACH, wire and checks for 5 separate bank accounts.• Reconcile website product orders and fees with payments received from credit card and Paypal purchases.• Maintain monthly State membership report and reconcile with deposits.• Monitor Accounts Receivable aging, suspense, and other receivable ledger reports. • Correspond with customers regarding collections of unpaid invoices via phone and email.• Prepare adjusting journal entries. • Assist with year-end audit process• Serve as backup to Accounts Payable accountant and assist with checkrun if needed. Show less

• Accounts Payable Accountant

  • Aug 2018 - Feb 2021

  • Processed over 100 invoices per week using Beanworks accounts payable software.• Prepared accounts payable reports to process weekly checkrun via check, ACH and wire payments.• Corresponded with and responded to inquiries from vendors, contractors, and AFBF staff.• Reconciled monthly corporate credit cards and resolve discrepancies.• Researched, tracked, and resolved outstanding checks or discrepancies within a 90-day window.• Prepared and reviewed Form 1099 reports and ensure vendor W9 forms are appropriately documented.• Supported the calculation of the monthly Accounts Payable accruals.• Performed monthly reconciliations of general ledger accounts.• Monitored AP and Suspense Trial Balance accounts monthly.• Prepared adjusting journal entries.• Assisted with the year-end audit process. Show less



Cresa

• United States
• Real Estate
• 500 - 600 Employee

• Accountant

  • Nov 2016 - Aug 2018

  • Processed in-house checks, bank check uploads, ACH and wire payments for over 19 offices nationwide.• Reconciled monthly company credit card expenses for all offices using Expensify and upload into accounting system using journal entries.• Reviewed, reconciled and processed consolidated bills and allocate expense per employee at each office.• Processed personal reimbursements for top level executives using Expensify system.• Assisted with daily bank reconciliation and cash application. • Processed month-end balancing and journal entries.• Communicated with internal and external contacts to answer bill payment questions.• Co-managed contract/temporary employees. Show less

• Staff Accountant

  • Nov 2015 - Nov 2016

  • Entered and processed over 20 invoices, expense reimbursements and rents for payment weekly.• Created and sent over 15 invoices monthly for Project Management team. • Reconciled company bank account with General Ledger books monthly. • Prepared and maintain month end closing journal entries.• Assisted with preparation of monthly financial statements by gathering information and investigating entries made.• Organized implementation of AvidXchange AP processing system during 4 months. Show less



Red Coats, Inc.

• United States
• Facilities Services
• 100 - 200 Employee

• Billing Specialist

  • Jun 2009 - Nov 2015

  • Entered and processed over 10 contracts for installation, monitoring and maintenance services on a daily basis.• Performed weekly updates of customer account profiles, price and contract status upon request.• Answered over 20 customer calls per day concerning contract questions and billing inquiries.• Maintained customer billing e-mail inbox and respond to over 20 e-mails per day.• Communicated with sales representatives and central station staff to answer customer questions.• Created, printed and mailed over 4,000 invoices per month for installation and monitoring services billed on a monthly, quarterly, semi-annual and annual basis. Show less

• Accounts Payable

  • Nov 2008 - Jun 2009

• Cash Applications Specialist

  • Apr 2008 - Nov 2008

  • Applied over 400 check deposits per day as well as credit card & wire payments for 3 companies.• Processed positive pay reports through online bank system.• Completed over 250 credit card payments per month.• Generated monthly aging reports.



CoStar Group

• United States
• Real Estate
• 700 & Above Employee

• Contract Specialist

  • Mar 2007 - Apr 2008

  • Entered and processed over 100 contracts and addenda during the month for 8 cities, including Boston and DC. • Answer ed10 to 15 client calls per day regarding invoices and contract questions. • Communicated with Sales Associates throughout the United States regarding contract and client questions. • Prepared and completed audit reviews for new clients and clients billing over $5K every month prior to bill run. • Maintained reversals (contracts terminating) and renewals (contracts renewing) reports for 8 cities with an average monthly revenue of $10,000. Show less