Executive Secretary

• Dec 2022 - Present

🌟 Administrative Support Professional | Document Management | Client Relations | Training Coordination 🌟 🌟Dedicated administrative professional with a proven track record of providing exceptional support to executives and project managers. Adept at efficiently managing calendars, coordinating meetings, arranging travel, and expertly handling correspondence. 🌟 Collaborative team player, partnering with the BDM to create compelling client proposals and documents. Skilled in producing comparison sheets, proposal calculations, and impactful presentations to drive successful client offers and submissions. 🌟 Known for establishing and maintaining an efficient document management system, ensuring meticulous version control, precise tracking, and tailored access permissions for critical project documents. 🌟 Specialized expertise in generating precise payment applications, invoices, and receipts, guaranteeing strict adherence to contractual agreements. Diligently process payroll records, managing timesheets, leave requests, and employee benefits with unwavering accuracy and timeliness. 🌟 Thoroughly review and process payment applications from vendors and subcontractors, ensuring alignment with contractual terms to maintain strong working relationships. 🌟 Experienced coordinator of seamless employee onboarding and offboarding processes, overseeing thorough documentation and well-structured orientation programs to ensure swift integration. 🌟 Effective communicator and primary point of contact for valued clients and subcontractors, managing inquiries, requests, follow-ups, and concerns to ensure fluid communication and heightened client satisfaction. 🌟 Instrumental in providing essential support to the training department, adeptly organizing and coordinating impactful training programs, workshops, and seminars. Proficient in managing all logistics, including venue bookings, equipment setup, and participant registration. Show less

Senior Secretary

• Mar 2008 - Present

Senior Secretary / Document Controller (the Year 2015 to Present)Provide secretarial and administrative support to the Operations Manager, Project Executives, and Department Heads. Maintain the Operations Manager and executive's calendars. Receive and distribute documents (letters, emails, faxes, tax invoices, prequalifications, document/material submittals, quotations, etc). Draft correspondence, meeting notes and conducted online research. Upload all processed documents in the DocLink system. Organize and maintain filing system for all correspondences from/to Client, Consultant or Subcontractor or any other external sources. Track and update records of Shop and As-built Drawings, Method Statement, Material Submittals, Document Submittals, RFIs, Document Transmittal, NCRs, Contracts, LOIs, NOC’s, Documents of Civil and making sure pending inquiries are responded to. Booked conference room for meetings and supporting company training and events. Create/update PowerPoint Presentations for executive or client meetings. Maintain strict confidentiality with sensitive information, financial records, and personal matters. Create/update the organizational chart as required using MS Visio. Schedule interviews with domestic candidates via Skype. Answer the phone and direct calls to the correct offices. Greeted and directed all visitors to the respective individuals. Undertake any other ad-hoc projects/duties assigned. Senior Secretary to General Manager(the Year 2010 to 2015) Secretary for Tendering & Estimation Department(the Year 2008 to 2010)Secretary for Health, Safety, and Environmental Department(the Year 2008)Recognition and Training:Al Naboodah Certificate of Appreciation 2015. Al Naboodah Certified Emergency First Aider (Cert. No. NHTC/HS/1916). Al Naboodah Clean Up the World Volunteer 2015. Al Naboodah Heritage Recognition Scheme 2017. ANGE Time Management & Staying Focused Learning Event (July 2018) Show less

Senior Secretary

• Mar 2008 - Present