Experience

Schindler SA/NV (Belgium)
• Belgium
• Transportation Equipment Manufacturing
• 100 - 200 Employee
• Personal Assistant to Chief Executive Officer

  • Jan 2022 - Present


ZF Group

• Germany
• Motor Vehicle Manufacturing
• 700 & Above Employee

• EA to VP Vehicle Dynamics, Ctrl & Autonomous Driving and VP Energy Mngmt. Systems & Electrification

  • Mar 2019 - Jan 2022

  - Directly support both VP’s and coordinate diary, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly and deadlines are met. Balance the duties to make sure key projects meet deadline, when the executives have conflicting priorities. - Making travel arrangements, coordinating flights, accommodations, transfers and other itinerary specifics and ensure compliance with corporate travel and purchasing policies. - Organizing regional meetings and logistics in India, the US and China on a quarterly basis for both HUBS. - Act as liaison, problem solver and administrator for all key team meetings, draft meeting agendas and following up on action items to ensure completion. - Manage the VDC & VEMS calendars and support all internal and external HUB communications / meetings such as the monthly and quarterly Leadership meetings, TSR (Target Setting Review), AOP (Annual Operating Plan), STRAP, PACE. - Event strategy and execution: organize Townhalls, Launches of new Products and Workshops for new Programs mainly held in Germany and Poland. - Generate various office reports, maintain databases and write departmental status reports. - Liaise with CEO, Senior Leadership Team and other regions worldwide to ensure coordination between the two HUBS and the HQ functions. - Replace EA to President EMEA whenever she is absent. - Coordinate strictly confidential M&A meetings worldwide. - Ensure timely booking of expense report processing and expatriate calendars as well as taking steps to maintain that the company complies with all applicable record keeping requirements for tax related purposes.



WABCO

• Switzerland
• Motor Vehicle Parts Manufacturing
• 700 & Above Employee

• Executive Assistant to President Truck, Bus & Car OEMs

  • Apr 2017 - Feb 2019

  - 1-on-1, high-level executive secretary to the President of the TB&C Division, ensuring his time is allocated appropriately according to his needs and priorities. - Liaise with CEO, Senior Leadership and regions worldwide to ensure coordination between TB&C, the HQ functions and support staff. - Organization and coordination of large meetings and events/workshops such as Board of Directors (Brussels-New York-India), Investors Day (New York), IAA (Hannover), NACV (Atlanta), etc. - Manage the TB&C and AMEA calendars and support all internal and external Division communications / meetings such as the quarterly call, Target Setting Reviews, Annual Operating Plan. - Act as liaison, problem solver and administrator for all key team meetings (Weekly Sales Report, CEO Report, etc) organizing minutes and following up on action items to ensure completion. - Ensure timely booking of travel and business events, expense report processing and expatriate calendars. - Update TB&C news on online workplace. - Leverage existing systems to drive process improvements across the administrative function and ensure compliance with corporate travel and purchasing policies.



Starwood Hotels & Resorts Worldwide, Inc.

• Hospitality
• 100 - 200 Employee

• Exec. Asst. & Team Coordinator, Design, Construction & Engineering EAME

  • May 2015 - Mar 2017

  - Enhanced the design and increased the interaction of a regular PowerPoint presentation by mastering the new presentation software program Prezi.- Created and implemented a new data sheet format to monitor the workload of each Project Director, in order to evenly administer the ongoing and future projects.- Successfully took on the ownership for the refreshment of the entire DC&E floor including the renovation of the meeting room within a pre-set budget and limited timeframe.- Reduced costs by reassessing my job description and taking on tasks that were formerly outsourced.

• Executive Assistant to Andrew Baker, VP Design, Construction & Engineering EAME

  • Sep 2012 - Apr 2015

  - Putting presentations (Prezi and PowerPoint) together merely based on "concepts" and provide visual and correct interpretation of the ideas being on-brand. Requires data research for various statistics. - Maintain and create multiple logs for PIPs, PDR's, Openings, Renovations, New Builds and Model Rooms.- Booking all travel related arrangements.

• Executive Assistant to Brian Wilson, VP Design, Construction & Engineering EAME

  • Jul 2010 - Oct 2012

  - Secure brand standards for briefing boxes are up-to-date via multiple resources;- Create logs to effectively administer all current & past projects & Starwood Asset renovations.- Manage special projects within divisional office (refresh of Long Room and -1 offices) within a preset budget

• Executive Assistant to Paul McMillan, SVP Design, Construction & Engineering EAME

  • Aug 2000 - Jul 2011

  - Ensured that the department was represented to the very highest standards internally and with Developers, Architects, Engineers and Interior Designers- Successful coordination of two office moves- Project release Management- Inductions of DC&E trainees: setting up action points for their traineeship, monitoring, guiding- Full organization of off-sites abroad within set budgets (Rome, Athens, Paris, Turnberry, Munich)- Made logs & processes to lower workload- Designed high-standard Briefing Boxes for DC&E standards- Handled business trips, accommodation & airport P/U's- Planning, organizing and setting-up functions for meetings, conference calls, working sessions[etc.- Normal secretarial functions for all team members such as mail collection and distribution, photocopying, scanning, plotting drawings etc.- Maintained the project database for each project, drawing library, photograph library, product library and standards library

• Office Management Coordinator

  • Apr 1997 - Aug 2000

  - Plan, organize, follow-up and co-ordinate office processes for Senior Executive Team. - Act as a two-way communication link between Executives, their personal assistants, staff and internal/external costumers. - Handling of job applications correspondence - Co-ordinate "Awards" process for EAME hotels. Ensure employee's satisfaction with prizes and awards - Organize ample stationary supply on a timely cost-effective basis

• Group Reservations Coordinator/Operator/Assistant

  • Dec 1992 - Apr 1997

  Groups ReservationsHandling of all incoming (international) telephone calls in three different languages (English-French-Dutch)Assist reception upon C/I of groupsEnter groups in hotel computer program.Responsibility regarding evacuation, FLS, etc.Commun mistakes/misspelling regarding my name: Mireile, Deweerdt, Deweert, Deweerd, De Weert, De Weerd, Lanneer