Experience

Gridline Properties
• United States
• Real Estate
• 1 - 100 Employee
• Executive Assistant / Office Manager

  • Oct 2022 - Present


SmartHop

• United States
• Truck Transportation
• 1 - 100 Employee

• Human Resources Office Manager

  • Jan 2022 - Sep 2022

  Supporting HR, Staff, and Office functions as a strategic partner. Recruiting: Attending job fairs Candidate sourcing Applicant tracking, selection & communication and screening. Special project: Managed candidate transfer from Greenhouse to Lever during implementation. New Hire Onboarding: Preparing the onboarding agendas & scheduling onboarding meetings. Provisioning equipment & required accesses in coordination with IT Support. Preparation of offer letters, termination letters, severance packages, etc. Learning & development: Creating employee and manager training resources. Training employees and managers on company policies, HR processes, HR tech implementations, etc. Employee engagement activities in-person and virtual work events. HR communications. Slack social community management Employee Resources: Creation of HR intranet resource for employees. Documenting HR and Office policies and SOPs. Vendor service management Negotiation of corporate rates for hotels, parking, cleaning and other vendor services. Vendor invoice approvals Promoting company culture and values. Ad hoc projects including: Miami HQ Construction & Office Installation project Status reports Vendor management / work scheduling / coordination Miami HQ launch planning and day-of organization; Attended by media & Mayor of Miami. Travel support for leadership teams (board meetings, etc) Personnel file recordkeeping and management. Reception duties. Office services, maintenance & procurement administration. Expense report: Reconciliations Approvals Reimbursement Credit card account reconciliation Show less



BUXANI COUNSELING CARE

• United States
• Mental Health Care
• 1 - 100 Employee

• Office Manager

  • Oct 2021 - Feb 2022

  Payroll processing and administration for the therapy practice. Monthly processing of client insurance payments. Optimized the insurance verification process. Patient scheduling daily (avg. 40/day). Monthly social event coordination for practice partners. Client satisfaction: New patient survey management. Online business page management Business review responses. Marketing tasks: Creation of promotional materials. Creation of event marketing materials. Management and content creator for social media accounts. Executive Assistant tasks: Scheduled personal appointments and managed family calendar. Managed PR Calendar including TV Interviews, commercials and article publishing. Marketed upcoming articles and spotlights on social media page. Communicated with book publishing company about new opportunities. Liaised with the PR Coordinator for events. Managed payments for advertisements and PR Team. Coordinated book signings in bookstores. Show less



South Miami Hospital, Inc.

• United States
• Medical Practices
• 1 - 100 Employee

• Administrative Assistant

  • Feb 2020 - Oct 2021

  Provided support to Inpatient, PT, OT, Speech and Pelvic Floor Therapy departments. For all departments: Interviewed candidates for Rehabilitation Services department roles alongside the director. Managed daily Office functions. Requested Insurance Authorizations. Created patient encounters for each new patient. Created FOTO outcomes profiles for over 60 patients daily. Managed the Pelvic Floor Therapy department. Scheduled about 60 patients daily for recurring PT, OT, and Speech therapy appointments. Reconciled therapist charges for Inpatient therapy. Verified insurance for PT, OT, Speech and Pelvic Floor Therapy department. Office Management Tasks Show less



Miami Cancer Institute

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Schedule Coordinator

  • Sep 2018 - Feb 2020

  Provided support to all departments at the main campus and Benign Hematology Clinic in South Miami. Scheduler: Scheduled 100 appointments daily for Chemotherapy infusions, lab, follow ups and various other procedures. Reconciled schedule daily for each patient. Served as a floater scheduler for 10 departments. Scheduled Diagnostic exams at MCI and other Baptist entities. Patient Registration: Registered 60 patients daily Provided each Medical Record form with a encounter number Collected copayments Verified insurance benefits Completed Financial screening Show less



Flagler Dental Center

• Dental Office Manager/ Dental assistant

  • Aug 2015 - Sep 2018

  Provided support to both General Dentist at Flagler Dental Center Registration: Scheduled appointments for new and existing patients. Created patient charts with labels and all the corresponding forms needed by the doctor. Verified insurance benefits. Billed the insurance with the correct ADA codes. . Managed Insurance payments. Confirmed patient appointments daily. Administrative Tasks Managed Doctor’s personal calendar Created pre-op, post-op and consent forms. Preparation of Archived Letters and File disposal in compliance with HIPAA. Managed Daily Office Management functions. Tracking Dental Lab cases and organization Vendor management and scheduling Office services, maintenance & procurement administration. Expense report: Reconciliations Approvals Reimbursement Credit card account reconciliation Show less