Colleen Coyne
Sr. Benefit Analyst at Versum Materials- Claim this Profile
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Bio
Credentials
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SHRM- CP
SHRM
Experience
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Versum Materials
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United States
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Semiconductors
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100 - 200 Employee
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Sr. Benefit Analyst
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Dec 2018 - Present
• Support the design, implementation and administration of health, welfare and retirement plans in North America for EMD Group for Non-Union and Union employees. Provide guidance and support in the development and application of benefit administration policies and practices. Develop and maintain strong partnerships with vendors. Ensure compliance with ERISA through audits and plan testing. • Manage benefits administration vendor (Benefitsolver). Lead benefits annual enrollment. Responsible for system set up and testing as well as implementing any upcoming changes including adding new plans and file integrations. Lead implementation of new strategy initiatives and processes. • Manage 401(k) and NQ plans. Complete annual plan audit, plan testing and 5500 filing for multiple entities. Partner with payroll team and vendor on projects to improve data accuracy to ensure plan compliance, eliminate loss to the company and reduced administration time. • Successfully transitioned 1,300+ Versum US employees to new benefit and retirement plans in 2021. Developed communications to support transition. Supported plan review and harmonization process by preparing and analyzing data reports along with explaining existing benefits and union contracts to leadership. • Administration of disability and FMLA- Partnered with HR team to update and refine leave processes in order to be more efficient and reduce errors, thereby improving the employee experience. Worked with our vendor to identify company needs and how the vendor could best assist our company. Managed the implementation of a new vendor file feeds. • Responsible for ACA reporting for multiple entities with 13,000+ employees. Identify reporting errors and work with vendors to resolve. Complete filings timely. • Ensure data integrity by leading scheduled data audits and managing review of file errors. Review, improve and implement processes to support maintenance of employee data. Show less
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SICOM Systems, Inc.
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United States
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Software Development
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1 - 100 Employee
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Benefits Specialist
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Dec 2017 - Dec 2018
• Managed health & welfare benefit plans and 401(k) plan for 500+ employees in US and Canada. • Ran a successful 2018 open enrollment for employees at multiple locations. Increased enrollment in the HDHP medical plan by 200% through plan design and employee education. Created communications to encourage employee meeting attendance, completion of enrollment and provide plan education. • Improved plan compliance- Initiated creation of cafeteria plan document and wrap SPD. Ensured annual reporting and disclosure requirements are being met. Periodically review and update employee policies as they pertain to benefits and leave to comply with ERISA, ACA, FMLA and IRS requirements. • Improved invoicing processes and turn-around time by setting up online invoicing, excel templates and self-billing. • Reduced enrollment processing time and improved enrollment accuracy by eliminating paper form enrollments. Set up new benefit plans in the HR system and initiated new vendor file feeds. • Successfully managed 2017 ACA reporting for two separate companies, ensuring compliance with all regulations and timely filing. • 401(k) plan administration- Reviewed and updated processes to reduce administration time and meet compliance requirements. Completed annual plan audit and plan testing. Created financial wellness meetings for employees. • Administration of disability leave and FMLA- Reviewed and updated leave processes in order to improve the employee experience and maintain compliance. Updated tracking mechanisms and created communications for both employees and managers. • Evaluated and compared existing company benefits with those of other employers by reviewing surveys. Develop recommendations for plan changes and vendor changes. • Launched wellness program and employee wellness committee. Plan events such as lunch and learns and a wellness challenge. Drive employee participation in wellness events through interaction and communication. Show less
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Talen Energy
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United States
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Electric Power Generation
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700 & Above Employee
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Benefits Administrator
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Nov 2015 - Jun 2017
• Effectively communicated employee benefits plans, programs, and policies to 3,000+ employees (union and non-union), retirees, and vendors • Successfully managed two years of ACA reporting ensuring compliance with all regulations; oversaw the implementation of new ACA reporting vendor • Integrally involved in transitioning benefits administration from third-party to in-house administration, including open enrollment processes • Created and updated legally mandated notices, employee forms and SOPs • Ensured accurate processing of invoices for both self-funded plans and fully insured plans by reviewing claims, fees and conducting audits • Processed bi-weekly funding for five 401(k) plans, HSA plans and FSA plans; completed periodic audits and resolved discrepancies • Managed compliance reporting and administration- 5500s, Non-discrimination testing, QMSCO, COBRA, Medicare reporting • Partnered with outside auditors and vendors to complete yearly plan audits and yearly retirement plan valuations • Created, reviewed and analyzed reports in Workday and Excel for Benefits Department and upper level management • Reviewed outbound and inbound integrations; collaborated with IT on updates and corrections Show less
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Guardian Life
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United States
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Financial Services
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700 & Above Employee
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HR Representative
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Nov 2009 - Nov 2015
• Administered health and welfare, pension and 401(k) plans for 5000+ employees as well as statutory employees and retirees • Interacted with employees on a daily basis; explained benefit plans, answered benefit inquiries, assisted with claim resolution • Participated in cross-functional work teams and committees, including project teams for open enrollment • Supported HRBPs in the administration of the severance plan • Assisted employees with tuition reimbursement, policy, procedures, performance management and relocation • Processed benefits, payroll, and HCM transactions in Workday • Initiated and developed process improvements • Created and updated SOPs • Facilitated new hire orientation • Stayed up to date on the legal requirements of administering FMLA, Short Term Disability, and Long-Term Disability leave across multiple states • Assisted with rolling out the company’s new wellness initiative Show less
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Education
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Cedar Crest College
Bachelor of Science - BS, Business Administration
Community
