Executive Assistant

• Apr 2023 - Present

Office Administrator

• Nov 2020 - Present

Human Resources Administrator

• May 2017 - Nov 2020

General Duties:Exercising confidentiality in all aspects of HR Admin, be it with employee inquires relating to benefits, forms, and other matters, as well as directing employees to the appropriate contact or to Employee Assistance Program as needed. Recruitment: Supporting recruitment activities including but not limited to: posting job, reviewing and collecting candidate applications, phone call screening, coordinating & executing interviews, prepare background check requests, prepare offer letters, create new employee information packages, file administration and support the on-boarding process and monitor return of signed forms. ConfidentialityPayroll:Assisting Payroll with processing terminations, salary adjustments, changes to personal information in the system and provide secondary checks for the bi-weekly payroll process, all while keeping with employee confidentiality. HR Admin:Data entry as required, office administration duties such as filing and maintaining of accurate and comprehensive employee records and documents, preparing paperwork for transaction activities such as transfers, leaves, letters of employment, form creation and maintenance, updating the company Organizational Chart, and other business administration needs when required. Disability Management:Execute WCB claims, Short Term Disability claims, and Long Term Disability claims as well as all supporting paperwork therein. Special Projects and Committees:Participates on the Ergonomics Committee and Health & Safety Committee by taking meeting minute notes. Show less

Reception

• Nov 2009 - May 2017

FilingAnswering and directing calls on a busy multi-line phone systemOrder office suppliesOrganize incoming and outgoing mailCo-ordinate couriers - both incoming and outgoing shipmentsDaily Incoming / Outgoing MailDaily inter-company mailOpen and close front office on a daily basisCoordinate with catering during events and meetingsData entryBeverage Product Registrations and Product Maintenance for the province of AlbertaOut-Of-Province Account Reconciliations and ReturnsParticipant Reports, Reconciliations and InvoicingPurchase Order RequisitionsDaily Purchase Order creationFront office Fire Marshall Show less

Reception

• Mar 2006 - Mar 2009

Filing. Operating a sixteen line switchboard. Issuing and Closing Purchase Orders. Receiving and Posting daily inventory packing slips. Petty Cash. Daily cash box balance and banking for both The Gear Centre and Pat's Driveline. Ordering office and limited shop supplies. Filing. Operating a sixteen line switchboard. Issuing and Closing Purchase Orders. Receiving and Posting daily inventory packing slips. Petty Cash. Daily cash box balance and banking for both The Gear Centre and Pat's Driveline. Ordering office and limited shop supplies.

Administrative Assistant

• Aug 2003 - Feb 2006

Providing administrative support as well as reception and showroom duties Key-holder responsibilities Managing showroom inventory and cleanliness Showroom accessories sales Maintaining and ordering all office supplies Invoicing (AP and AR) Reconciling credit statements at month-end Shipping & Receiving Providing administrative support as well as reception and showroom duties Key-holder responsibilities Managing showroom inventory and cleanliness Showroom accessories sales Maintaining and ordering all office supplies Invoicing (AP and AR) Reconciling credit statements at month-end Shipping & Receiving